2024 Vendor Exhibition Contract Terms and Conditions This Document forms the basis of an agreement between AWA, LLC, and the artists who wish to sell merchandises or services at Anime Weekend Atlanta, herein known as “artist”.AWA, LLC is the host organizer and promoter of entertainment conventions and services. Artists in the business of buying and selling certain printed, audio, and visual material hereinafter designated as the Property identified and described as follows: comic books, magazines and other materials associated with Film/Motion picture, Animation, Comics, Manga, Video games and all associated periodicals with in stated and unstated genres. The term AWA LLC shall be termed to mean the individual or individuals assigned by the CEO of AWA LLC as Artist Alley Liaisons. Artist shall be fully responsible to pay for any and all damages to property owned by the Georgia World Congress Center or AWA LLC or their owners or managers, which results from any act or omission of Artist. Artist agrees to defend, indemnify and hold harmless, GWCC, AWA LLC, and their respective owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Artist’s use of the property. Artists’ liability shall include, without limitation, all losses, costs, damages, or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of the Exhibitor’s occupancy and use of the exhibition premises, hotel or any part thereof.
- 1. Only individual artists may vend in our Artist Alley. Artists may sell their own works and those they collaborated with other artists to create but may not display or sell the works of other artists. While digital artwork is accepted, AI artwork is not allowed.
- 2. Each table shall have a fixed cost: US $300.00 for a standard table or $750.00 for a Pro table. Standard Spots will come with 1 exhibitor badge while pro spots will include 2 exhibitor badges.
- 3. You cannot purchase a table without a completed application.
- 4. We encourage the sale of any products featuring your own creations, commissioned and hand- drawn works, unique handmade items, fanzines, and similar items.
- 5.All convention, local, state, and federal rules will apply while in the Artist Alley. If you break any of the convention rules you will be dealt with in an appropriate manner. If you break any laws, expect to have to deal with law enforcement and possible prosecution. We will not protect you if you break the law.
- 6.Overly loud music, videos, etc. will is not permitted. If the amount of sound that you, your table, or anything related to you or your table is found to be disruptive, you will only be given one warning to turn down the volume before we ask you to leave.
- 7.If you want to have a giveaway or any other activity that might draw a crowd, please let our crew know ahead of time so that we can assist with any possible line forming or crowding issues. Crowding becomes a problem when it begins to block the thoroughfares between tables becoming a fire hazard.
- 8.No hentai or any other sexually explicit material of any kind should be publicly visible at any time. If your artwork includes such material, you must check ID to ensure anyone who views it is at least 18 years old.
- 9.AWA reserves the right to remove you from artist alley for any reason that AWA LLC deems reasonable.
- 10. Any displays must be stable and no taller than 8 feet in height.
- 11.Displays can be placed behind the table, but may not extend beyond the 6-foot width of the table, including supports, even if the table is on the end of a row.
- 12.Selling food is prohibited.
- 13.Weapons of any sort may only be sold to attendees at least 18 years old and must be secured in a sealed box before they leave your table. Additional rules and restrictions may be added at any time as deemed necessary by AWA, LLC or local law enforcement.
- 14.Someone with an exhibitor’s badge should be always present at your table during the open hours of the hall.
- 15.All exhibitors are expected to be set up and open for business while the exhibit hall is open to attendees. If you arrive late or pack up early, you will not be invited to vend with us in the future. Please make travel plans, including flights and room arrangements, accordingly.
- 16.Only the individual who signs this contract is authorized to receive the table and will be required to show ID.
- 17.AWA reserves the right to take pictures of artists and booth setups and use them for marketing and promotional purposes.
- 18. Artist is responsible for their assistants or anyone using their credentials. Artist agrees individuals using credentials bought under this agreement will be subject to this agreement in its entirety.
- 19.Artist releases, waives, discharges, and agrees not to sue AWA LLC and its officers, directors, employees, members, volunteers, contractors, representatives, owners, affiliates, agents, successors, and assigns from any and all damages, injuries, losses, liability, claims, causes of action, litigation, or demands, including but not limited to those for personal injury, sickness, or death, as well as property damages and expenses, of any nature whatsoever which may be incurred, directly or indirectly, now or in the future, in any way related to COVID-19 and in connection with participation in the event.
