VENDOR APPLICATION FOR FOOD VENDORS

PLEASE REVIEW ALL THE INFORMATION ON THE APPLICATION PRIOR TO SUBMITTING   AVAILABILITY LEFT (pending application review)
 
Saturday June 8th | 2 TENT SPACES


We welcome you back to our 4th annual SPRING FLING hosted at the beautiful Bella Abzug Park within the Hudson Yards district of NYC!  
 
Mission + Vision: Our mission is to continue building Bella Abzug Park as an arts and cultural hub for the community. Situated in the burgeoning district of Hudson Yards, the possibilities for our programming are endless. The success of our extended calendar of programming has resulted in a more substantial socioeconomic impact within the area and the creative community we serve. Last year, sponsors such as Coca-Cola and Liquid Death joined our event, proving that our vision for a larger scale, free-to-the-public arts and music festival is achievable. We are committed to expanding this new hub within New York City, bringing together a community that shares the same passion. We eagerly anticipate your participation this year as we strive towards new heights.
Our Partners: None of this programming would be possible without the invaluable support of our partners, Hudson Yards Hells Kitchen Alliance. We wholeheartedly endorse their mission and goals for the betterment of the community they serve. Through partnerships and community outreach, HYHK seeks to tangibly promote the role of public art and artists in enhancing public space. By providing access to free world class art, HYHK enriches the physical environment, and highlights the diversity, vibrancy, and unique characteristics of the community.
 
EVENT INFORMATION
 
EVENT TIME:  2 - 8PM LOCATION: BELLA ABZUG PARK - 524 W 34TH ST, NEW YORK, NY 10001
 
DATES: 

• Saturday April 27th | Rain Date: Saturday May 4th
• Saturday May 11th | Rain Date: Saturday May 18th
• Saturday May 25th | Rain Date: Saturday June 1st
• Saturday June 8th | Rain Date: Saturday June 15th
• Sunday June 9th | Rain Date: Saturday June 16th

Please note that all event dates including rain dates are operating during the original scheduled times.    ONLY SELECT THE DATES THAT YOU ARE LOOKING TO PARTICIPATE IN AND YOU CAN ADJUST THE QUANTITY AT CHECKOUT. PLEASE BE AWARE THAT VENDOR FEE IS PER DAY AND WILL BE ADJUSTED IF MULTIPLE DATES ARE SELECTED. 
This application is strictly for food vendors - including bakery items, non-alcoholic beverages or prepackaged items.    Important information for food vendors:  

• ALL food vendors must have a NYC food vendor permit/license or must apply for a temporary one prior to the event.
• You will be required to submit your NYC food vendor permit/license in this application.
• If you are applying for a temporary food permit this will need to be completed 2 weeks prior to your event date. 
• No food vendors with open flames are able to participate in this event per the regulations of Bella Abzug Park
• Items that contain alcohol are not allowed to be sold at our event per our agreements with NYC PARKS department.

If you are not a food vendor, please refer back to our website at coloredcolors.com/springfling . There are a total of four applications available for this event.   FOOD VENDOR SPACE OPTIONS   TENT SPACE: Each food vendor will be allocated a space measuring 10FT wide x 10FT in depth, curated throughout the outside area of Bella Abzug Park, within the sidewalks on Hudson Blvd E and W 33rd Street. The exact placement of your space will be internally decided, and vendors will not have the option to change spaces during the event. Please note that these areas receive heavier traffic due to the Hudson Yards 7 train.    On our festival days (June 8th & 9th), food vendors will be placed next to our main stage which is on BLOCK 2 (W 34th Street) This area will be strictly designated for food vendors and corporate sponsors.    OPTION A: A food vendor with a personally branded tent may request to forgo the tent rental supplied by the organizer. It is a requirement that the tent must be personally branded to comply with our specifications.   OPTION B: The organizer will supply vendors with a standard tent for the event to align with the overall aesthetic.   Please note that we aim to limit the number of similar businesses to avoid competition and repetition among featured vendors at our event. All applications are prioritized based on the time of submission, and no spaces will be held.   What's included with your vendor fee?

• 10FT x 10FT Tent (only for option 2)*
• Commemorative event lanyard
• Personalized digital flyers for promotional purposes
• 2-3 personal professional event photos
• Prioritized customer service

*Food vendors will be provided with a standard 10FT x 10FT tent. However, tables and chairs will not be supplied to allow flexibility for your set-up.   Food vendors are welcome to bring their own generators to avoid the additional charge for electricity access. Please note that spaces with electricity access are VERY LIMITED.     As an independent for-profit business, your vendor fee also contributes to the support of:

• Staffing
• Independent musicians
• Media coverage
• Community-wide marketing efforts
• Advocacy for the Arts & Culture sector
• Independent public arts projects

Colored Colors does not receive any state or county funding for our programs. Your support goes a long way and allows us to foster inclusive and innovative Arts & Culture programs within our communities. 
 
Is my application accepted right away?
 
All applications will be reviewed within 24 hours of receipt. Your card will only be charged if your application is approved, and there is no fee for submitting an application. Upon acceptance, you will receive an email notification containing further details about the event.
 
Vendor fee will increase in price by $20 after the original submission deadline of April 14th, 2024 11:59PM. Late fees are non-negotiable as we try to be proactive with the organization of our event. 
 
PLEASE NOTE: All communication will be conducted through EVENTENY. We recommend downloading the mobile application if you haven't already.
 
The following factors will automatically trigger a rejection for your application:

• Vendor no-shows to prior Colored Colors events
• Rude or negative communication with our staff
• Issued a chargeback to our accounts
• Violated community guidelines

We extend a warm welcome to our 4th Annual Festival at Bella Abzug Park in Hudson Yards! With the success of last year, we're thrilled to announce our extended schedule with three weekends leading up to the main Spring Fling festival weekend will continue. The SPRING FLING Arts & Music Festival 2024 will once again take place in 2 PARKS and feature 2 Music Stages, Poetry Slams, Live Art, Food Vendors, and much more! Additionally, on three Saturdays preceding Spring Fling, events will exclusively occur on BLOCK 1. These events will showcase our art, makers, small business market, music performances on our grassy stage and other community activities. With more time to make our presence felt within Bella Abzug Park and a larger community outreach, we hope to Spring Forward this year in NYC!

Colored Colors is not liable or responsible for any accidents or incidents that occur while vendors or patrons are within limits of the event. We are not responsible for any lost, stolen, or damaged goods. You are welcomed to inquire about temporary event insurance with our team. 
 
In addition each vendor holds responsibility and liability for their own products and space.
 
Colored Colors is not responsible for any sales that the vendor must make. We do not take any commission of your sales after the vendor fee is paid. Lack of sales will not be a valid reason for a refund or credit. 
 
We take responsibility in marketing this event through all our socials, community partners and within other outlets throughout our community. Our priority is to provide an excellent experience to our participants and patrons. 
 
REFUND POLICIES
 
Rain Date Policy:

• The event holds multiple rain dates, which will be activated in case of inclement weather.
• No refunds will be provided if the vendor is unable to participate in the scheduled rain date. No exceptions.

Full Cancellation:

• In case of a full cancellation due to a proven accident, riot, strike, epidemic, forces of nature, or any other legitimate condition beyond our control, the event will be postponed.
• Vendors will receive a FULL CREDIT valid for one full year from the cancellation date.

Last Minute Cancellation:

• In the event of a last-minute cancellation, the reason will be reviewed by our team.
• Depending on the decision, the vendor may receive a 50% credit, valid for one full year from the cancellation date.

Credit Exceptions:

• Credits may have exceptions for some events based on different contractual agreements with our partners.

Once you have signed your name at the end of this application you are agreeing to all of our Terms & Conditions which include our Refund Policies starting January 1st, 2024. All these changes have been made due to multitude of incidents in 2023 and the inconsistency in weather that caused much distraught with our planning. We are diligently working to ensure clear communication and the best overall experience. We look forward to the opportunity to work with all of you.