2024 FOOD TRUCK Vendor Application Form

A FOOD TRUCK is defined as a large motorized vehicle or trailer, equipped to cook, prepare, serve, and/or sell food. Some, including ice cream trucks, sell frozen or prepackaged food; others have on-board kitchens and prepare food from scratch, or they heat up food that was prepared in a brick and mortar commercial kitchen. Please fill out the application with the appropriate forms that are applicable to your business. For questions or concerns regarding the application, please contact the Fauquier Chamber of Commerce at 540-347-4414 or events@fauquierchamber.org.  Food vendors must display a temporary food permit and a complete listing of their prices. Due to the crowds and Health Department regulations, pets are not allowed (working and service dogs excluded). Should problems arise or should you need additional information, please call the Fauquier County Chamber of Commerce at 540-347-4414 before the event or 540-422-5716 during the event. Food Trucks must register with the Town of Warrenton.
The Old Town Warrenton Fall Festival is from 9:00 AM to 4:00 PM. All vendors will be permitted to set up on main street between 7:00am-8:30am. Vendors may then return to finish setting up. All vendors agree to provide their own tables, chairs, tents, etc. as needed. The festival will be held rain or shine, therefore, there will be no refunds for any reason.  

Main Street in Historic Old Town Warrenton transforms with arts, music, crafters, strolling entertainment and festival food during the 45th Annual Old Town Warrenton Fall Festival, on Saturday, October 5th, 2024 from 9:00 AM to 4:00 PM. Named one of the Top 20 Events in the Southeastern United States, this event is a perfect family day, offering something for everyone. On Fall Festival Day, this rural county seat opens its streets to a wide variety of artisans and crafters exhibiting and selling handmade jewelry, fine arts, candles, tee shirts, wood furniture and stained glass goods from tents set up on Main Street. In addition, Festival visitors will find a variety of vendors showcasing their services and community causes as well as numerous food offerings from shaved iced to BBQ providing for a full day of fun, shopping, food and entertainment for all! Rain or shine, the event draws approximately 20,000-25,000 people.

CANCELLATIONS & REFUNDS1.1 The Old Town Warrenton Fall Festival is are held rain or shine.  Inclement weather is unpredictable and may create delays. Event organizer reserves the right to halt or delay events if we feel the weather is creating unsafe conditions for vendors, staff and attendees.
1.2 All sales are final
1.3 We do not offer refunds under any circumstances.
1.4  Provided the nature of our business and events, we cannot and do not offer refunds under any circumstances.  
1.5 Vendors may not request a credit/rain-check due to weather or other acts of Mother Nature.
1.6 Forfeiture/Transfers
1.7 In the event you cannot attend the  event that you've purchased space for, then you may choose one of two options:
1.7.1 Forfeit the purchase amount
1.7.2. Sell your ticket to another individual (after the sale, you can use your original ticket confirmation link to transfer and reissue the ticket in the buyer's name) Vendors wishing to sell their space MUST contact the event organizer in advance for approval. Sales made without prior approval will result in the vendor being unable to exhibit. 
 
ACKNOWLEDGEMENT OF RISK AND LIABILITY RELEASE
2.1  Acknowledgement of Risk: The applicant acknowledges that participating in the Event involves inherent risks, including but not limited to the risk of physical injury, property damage, and loss of personal property
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2.2  Liability Release: The applicant hereby releases and forever discharges the Fauquier Chamber of Commerce, its officers, employees, agents, contractors, and volunteers from any and all claims, damages, or liabilities arising from or related to the applicant’s participation in the Event, whether caused by the Fauquier Chamber of Commerce’s negligence or otherwise.
 
ASSUMPTION OF RISK
3.1  Assumption of Risk: The applicant assumes all risks associated with participation in the Event, including but not limited to the risk of physical injury, property damage, and loss of personal property.
3.2  Acknowledgement of Responsibility: The applicant acknowledges and agrees that he or she is solely responsible for his or her own safety and well-being during the Event, and that the Fauquier Chamber of Commerce shall not be liable for any injuries or damages that may occur as a result of the applicant participation in the Event.
 
INDEMNIFICATION
4.1  Indemnification: The applicant agrees to indemnify, defend, and hold harmless the Fauquier Chamber of Commerce, its officers, employees, agents, contractors, and volunteers from any and all claims, damages, or liabilities arising from or related to the applicant participation in the Event, including but not limited to any claims brought by third parties.
4.2  Scope of Indemnification: The applicant’s obligation to indemnify the Fauquier Chamber of Commerce shall include, without limitation, any damages, expenses, or attorneys’ fees incurred by the Fauquier Chamber of Commerce in connection with any claims, demands, or actions arising from or related to the applicant’s participation in the Event.
 
RELEASE OF LIABILITY
5.1  Release of Liability: The applicant hereby releases and forever discharges the Fauquier Chamber of Commerce, its officers, employees, agents, contractors, and volunteers from any and all claims, damages, or liabilities arising from or related to the applicant’s participation in the Event, whether caused by the Fauquier Chamber of Commerce’s negligence or otherwise.
5.2  No Third-Party Claims: The applicant acknowledges and agrees that this Agreement is intended to release the Fauquier Chamber of Commerce only from liability to the applicant, and that it does not release the Fauquier Chamber of Commerce from liability to any third party.
 
GOVERNING LAW
6.1  Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the state in which the Event is held, without giving effect to any choice or conflict of law provision or rule.
6.2  Jurisdiction and Venue: The parties hereby submit to the exclusive jurisdiction of the courts located in the state in which the Event is held for any disputes arising under or related to this Agreement.
 
ENTIRE AGREEMENT
7.1  Entire Agreement: This Agreement constitutes the entire agreement between the applicant and the Fauquier Chamber of Commerce with respect to the subject matter hereof, and supersedes all prior and contemporaneous agreements and understandings, whether oral or written.
7.2  Amendments: This Agreement may not be amended or modified except in writing signed by both parties.