Application deadline has passed
Application

Non-Profit/Vendor Application

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Deadline: Oct 25, 2024 11:59 pm (GMT-08:00) Pacific Time (US & Canada)
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2024 Downtown Vacaville Farmers Market
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Date: May 11, 2024 8:00 am - Oct 26, 2024 12:00 pm (PST)
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Vacaville, California
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$ 60.00

About the application

Welcome to the Downtown Vacaville Farmers Market on our new event platform, Eventeny.  We are looking forward to an exciting season.  We will open the Market on May 11th and close on October 26th.  No Market Day:  May 25th/October 5th  We have made some changes to the way we are running our Market.  Please take a close look at the Rules & Regulations below.  We feel that these changes will help use create a stronger market for our vendors and customers.   Our market is for Farmers, pre-packaged or prepared food vendors,  arts & crafts, brewers & wine makers, Downtown Vacaville businesses, city & county partners & approved non profit organizations.      We are still determining the location of the market.  We will be on Parker Street (between Merchant & Main) or in Andrews Park. We are REQUIRING ALL VENDORS to use Eventeny for Market participation and to keep a credit card on file.  Feel free to contact us if you have any questions after reading the General Information/Rules & Regulations Leslie SilverExecutive DirectorDowntown Vacaville Business Improvement District  

About the event

Visit the Downtown Vacaville Farmers Market for fresh local fruits, vegetables, and other local foods and market fair. We operate on most Saturdays from May 11th through October 26th, 2024. No Market on: May 25th
Downtown Vacaville
Downtown Vacaville
Contact Organizer
Downtown Vacaville
Downtown Vacaville
Contact Organizer

Terms & Conditions

General Information / Rules & Regulations YOU WILL NEED TO CHOSE TO BE A MEMBER OR NON-MEMBER OF THE DOWNTOWN VACAVILLE FARMERS MARKET WHEN APPLYING (SEE INFORMATION BELOW) Annual Membership (expected to attend most markets, no application fee, space in market is guaranteed, once application is approved, reduced weekly rate):Farmers: 2024 Membership Fee $100+Weekly Space $25 (10x10), $40 (2-10x10), $55 (3-10x10)Pre-Packaged or Prepared Foods/Brewers & Winemakers: 2024 Membership Fee $100+Weekly Space $30 (10x10)Arts & Crafts: 2024 Membership Fee $100+Weekly Space $30 (10x10)Downtown Business: Participate 1 Time Free Of Charge Annually.  Membership $50+Weekly Space $25 (10x10)Electric $10 Per MarketMembership Fee + First Week Due with Application Non-Members (space at the market is not guaranteed)Farmers/Pre-Packaged & Prepared Foods/Arts & Crafts/Brewers & Winemakers/Downtown Businesses $45 per market (10x10) , $55 (2-10x10), $65 (3-10x10)+ $20 app fee (one time annually) Non-Profit $30 (10x10) + $20 app fee (one time annually)   PAPERWORK REQUIRED:FARMERS:-Copy of Certified Producers's Certificate-Certificate of Liability Insurance Naming Downtown Vacaville Business Improvement District and City of Vacaville as Additional Insured $1M per occurrence & $2M aggregate -Copy of Organic Certificate (if applicable)FOOD VENDORS/BREWERS/WINE MAKERS:-Copy of Solano County Food Permit-Certificate of Liability Insurance Naming Downtown Vacaville Business Improvement District and City of Vacaville as Additional Insured $1M per occurrence & $2M aggregate.-Copy of Fire Code Permit Application (vendors cooking onsite)ARTS & CRAFTS:-Copy of Sellers Permit from State Board of Equalization-Photos of What You SellNON-PROFIT:-Copy of Tax Exempt Status Letter 
  1. LOCATION: The market is located on (TBD/either Andrews Park or Parker Street Between Main & Merchant
  2. 2. HOURS OF OPERATION: The market is open on Saturday 8am-12pm.  No Market May 25th/May 17th/October 5th
3. SETUP: Set Up Beings at 6am Vendor vehicles must be unloaded and off the street by 730am.  4. BREAK DOWN & CLEAN UP: All sales activities end at 12pm Do  not break down early! You must have your area cleaned and be ready to leave by 1pm NOTE: Vendors not off-site by this time are subject to a $15 fine; this will be strictly  enforced. Third violation subject to market probation.  5. WEEKLY FEES: Vendors are accountable for paying their weekly space fee. Fees will be collected the following Monday  through the credit card on file.  We will not accept cash at the market.  6. CANCELLATION: If unable to attend the market, call or email by 4:00pm the Wednesday prior to market day. If we do  not show a record of cancellation, you will be responsible for paying for that space. If a vendor cancels regularly, we reserver the right to remove them for the year so we may provide our customers with an alternative vendor in their category. 7. INCLEMENT WEATHER: In case of bad weather, we will communicate with all vendors via email by by 5am on the day of the market. When  in doubt, come to the market for a final decision. If it begins to rain, cover up items and check with the market manager on  early take-down. 8. FARMERS: Prices must be clearly posted. Must provide an itemized list (Load List) of all products sold at the market  each market day. Must maintain and leave booth space in a clean and sanitary manner. If you provide sampling, provide a trash container. Must post a sign or banner that states farm/ranch, location of farm/ranch, and declare We Grow What We Sell. Do not break down early; violation subject to market probation.  9. FOOD VENDORS: Menus must be clearly marked with items and prices. You may not serve food not originally listed on  the application without approval from the Market Manager. Samples can only be provided with approval of the Health Depart ment and in accordance with their regulations. The Market Manager has the right to limit food vendors selling items.  Do not break down early; violation subject to market probation.  10. ARTS & CRAFTS: In an effort to provide a variety of crafters to the market the manager may deny too many of the same  craft. Handmade items are preferred and will be given priority consideration. Do not break down early; violation  subject to market probation.  11. NON-PROFITS: Adult (21 plus) supervision must be at the booth at all times. Participation within the booth space is limited to 2-3 volunteers at a time. Groups are required to stay within the boundaries of their booth space. No flyering  throughout the market. Groups wishing to sell or giveaway food items must have the necessary permit from the Health Department. Failure to show after reserving a space or breaking down early may result in future denial.  12. DOWNTOWN VACAVILLE BUSINESS: Your booth must reflect your business in terms of merchandise, services, and activity.  Photographs may be required. Do not break down early; violation subject to market probation.  13. ALL VENDORS: All vendor spaces are assigned by the Market Manager. No smoking within 25 feet of the market zone. All sale  items must be clearly marked with prices. Do not sell items not listed with the Market Manager. Must keep the booth area  clean and safe, including trash receptacle if you provide samples or any items for consumption. Do not put waste into flower beds, City or Market garbage cans, or gutters. Display the name and location of a business or organization. Keep all business contained to booth space. Canopies, tables, and displays must be kept within the confines of booth space;  20 foot clearance in the middle of the market must be maintained at all times for emergency vehicles.  Keep all items contained to booth space and off of sidewalks. Vendors that do not come to the market four consecutive  market days without excusing themselves with Market Manager are subject to losing their space. No alcohol consumption  in your booth, or in the market, during market hours.  AGREEMENT: I am applying for a space in the Vacaville Farmers Market.  I have read and agree to the Rules & Regulations.  I will convey all of these conditions with my staff/volunteers.  I do hereby agree to indemnify and hold harmless the City of Vacaville, Downtown Vacaville Business Improvement District and their respective officers, agents, employees, underwriters and volunteers individually and collectively from any and all fines, penalties, liabilities, losses, claims, damages, and expenses including court costs and attorney fees incurred or suffered as a result of or relating to my participation in this/these events but only in proportion to and the extent such liability, loss, expenses attorney's fee or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of vendors, its officers, agents, employees, representatives  or volunteers.  (You will be asked to agree to terms later in the application.)  

Prices

Non-Member Application fees $20.00 Non-refundable Non-Members (space at the market is not guaranteed) Farmers/Pre-Packaged & Prepared Foods/Arts & Crafts/Brewers & Winemakers/Downtown Businesses $45 per market (10x10) + $20 app fee (one time annually) Non-Profit $30 (10x10) + $20 app fee (one time annually)
Non-Profit Single Booth Space 10x10 $30.00 Non-refundable
Electric Hookup $10.00 Non-refundable

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Rules & Regulations
  • Copy of Proof of Non-Profit Status
  • Please provide a description of your organization.
  • Please provide a date(s) you are interested in attending the farmers market.
Non-Profit/Vendor Application
Non-Profit/Vendor Application
2024 Downtown Vacaville Farmers Market
Application deadline has passed