MomoCon 2024 Rules and Regulations for Exhibiting in the Organization Tables Section
General Convention Information
MomoCon 2024 warmly welcomes all participating groups. The convention is scheduled from May 24th to 27th at the Omni Hotel and Georgia World Congress Center. While we always strive to adhere to our initial plans, exhibitors should understand that occasional changes may be necessary for the overall good of the convention. Dedicated volunteers and professional security personnel will be available in the Exhibit Hall to minimize theft. Should any issues arise, including those with fellow exhibitors, please consult with our help desk.
Venue Policies
- Staples, nails, tacks, and other tapes are strictly prohibited on GWCC floors and walls.
- Exhibitors are not to deface any venue materials permanently.
- Signage, banners, or flyers are restricted to your allocated space. An additional table will be set up for excess flyers.
- Sales or distribution of adult-themed material are strictly prohibited, and MomoCon has the authority to judge the appropriateness of all displays.
- The sale or display of weapons and other questionable materials is forbidden.
Availability and Setup- Exhibitors must respect boundaries and not encroach on neighboring spaces.
- No-shows risk losing their space, or forfeit opportunities to showcase in the future.
- The Exhibitor"s Hall is located on the ground floor of the Georgia World Congress Center.
- Each area comes equipped with a 6-foot table
- Any additional needs, like power or extra tables, can be sourced from our partners, Edlen and Shepard.
Hours of Operation
Load in and load out times will be communicated closer to the event. But load in will begin on Thursday May 23rd, and load out will be Monday May 27th. For booths requiring more setup time, please contact us in advance for special arrangement options.
- Friday: 2pm to 8pm
- Saturday & Sunday: 10am to 7pm
- Monday: 10am to 5pm
Note: Times might change based on room setup requirements. Exhibitors must exit by 9pm on Monday, May 27th.
General Rules
Exhibitors can join any convention event at standard rates. Each table comes with two 4-day admissions.
MomoCon reserves the right to limit booth availability.
By participating, exhibitors agree to the attached CONTRACT TERMS AND CONDITIONS.
MomoCon 2024 Exhibitor Contract Terms and Conditions
- Provision of Space: MomoCon provides 1 6’ exhibitor tables in areas within the “Exhibit Hall”. Space will be available for setup by 8pm on Thursday, May 23rd, 2024.
- Promotion: MomoCon will actively promote the event but does not guarantee a specific attendance count. Past attendance figures are available online.
- Subletting: Exhibitors cannot sublet their tables.
- Safety and Liability: MomoCon is not responsible for damages or injuries. Exhibitors assume all risks associated with their participation.
- Prohibited Activities: Activities like smoking, selling unpackaged food, or possessing alcohol are not allowed in the Exhibit Hall.
- Compliance with Laws: Exhibitors must follow all local, state, and federal laws, especially concerning sales and taxes.
- Offensive Material: MomoCon reserves the right to judge and potentially eject exhibitors for displaying inappropriate or offensive materials.
- Behaviour: Exhibitors must follow general convention attendee rules during off-hours.
- Security: MomoCon provides security after hours but is not liable for any losses.
- Setup and Decoration: Exhibitors must ensure all materials and decorations adhere to venue policies.
- Insurance: It"s the responsibility of the exhibitor to have their insurance coverage.
- Changes to Agreement: MomoCon reserves the right to make changes to this agreement if necessary.
- Hold Harmless: Exhibitor will hold harmless MomoCon and event facilities or any of their respective officers, agents, employees, members, representatives or affiliates, from any liability, damage, loss, harm, claim, or injury to property or person of the Exhibitor, Exhibitor officers, agents, employees or other persons, whether caused by the negligence of MomoCon or event facilities, or from theft, fire, water, accident, or any other cause whatsoever.
- Liabilities: Exhibitors agree to not hold MomoCon responsible for any lost investments or revenues stemming from unclaimed or cancelled tables.
- Communication Failures: Breaches of this agreement resulting from communication lapses will be addressed in a manner that best serves the interests of both parties.
- Claiming Tables: Exhibitors are required to claim their spaces by 1PM on Friday, May 24th, 2024. If unable to do so, written notice explaining the delay must be provided to MomoCon at least one week prior to the mentioned date.
- Unclaimed Tables: Tables not claimed by the deadline may be reallocated at MomoCon"s discretion.
