EVENT DETAILS:
30th Annual Eagan Art Festival
Saturday, June 22nd 2024, 9:00 - 5:00 & Sunday, June 23rd 2024, 10:00 - 4:00
Eagan Community Center Festival Grounds, 1501 Central Parkway, Eagan, MN, 55121
ENTRY FEES:
Administrative Fee: $40 (charged on submission)
Registration Fee: $390 for a 10’ x 10’ space, $780 for a 10’ x 20’ space
Electric Power Fee: $50 per 25 amp
Sanitation Damage Deposit: $50 (fully refundable)
No charges will be completed (except administration fee) until contract is signed.
APPLICATION PROCEDURE:
- Application must be received electronically or postmarked by March 15, 2024.
- Festival board will review applications with final selections confirmed by March 31st, 2024 (applicants who did not get selected will be notified as well)
- Contracts & additional required documentation will be sent and must be completed no later than April 15th, 2024
- Fees will be charged
LODGING AND DINING INFORMATION
Find Eagan lodging and dining information online at www.eaganmn.com.
SECURITY
We will provide security from 8:00 p.m. on Friday through 6:00 a.m. on Saturday, and from 6:00 p.m. Saturday until 8:00 a.m. Sunday. Festival personnel will be present from 3:00 p.m. to 8:00 p.m. on Friday, from 6:00 a.m. to 6:00 p.m. on Saturday and 8:00 a.m. to 7:00 p.m. on Sunday. Note that there will not be security in the parking area so leave your vehicle overnight at your own risk.
INSURANCE:
All food vendors must have Commercial General Liability insurance, including products liability with minimum limits of coverage at $500,000 each occurrence, $500,000 general total limit and $500,000 products aggregate limit. It is REQUIRED that the certificate states “the City of Eagan and the Dakota Center for the Arts and its assignees are listed as additional insureds” on such Commercial General Liability insurance, including Product Liability coverage. If you are subject to a state’s workers compensation statute, the certificate of insurance should include evidence of that coverage.
FOOD PREPARATION:
The same menu must be offered both days. All food made before the festival must be prepared in a licensed and approved kitchen by order of the Minnesota Health Department. To maintain the consistency of the food, all food items sold at the festival must be prepared by the vendor’s employees. The Executive Director must approve menu additions, deletions, or substitutions. Projected attendance at the two-day festival is 10,000 plus, assuming no inclement weather. Please estimate your needs accordingly.
SERVING AREA:
Each food vendor must have an attractive preparation and serving area. Food vendors serving hot items must keep hot preparation materials out of public reach; This includes ovens, dispensers, warmers and deep fat fryers. Food vendor personnel must handle all food items under the same health rules and regulations required by the Minnesota Health Department. All food vendors are required to have a fire extinguisher in each booth as required by the Minnesota state fire codes.
USE OF FOOD EXHIBITOR SPACE:
Keep the area directly in front of your booth clear of merchandise or signage. Outside space at rear of booth may be used for storage. No strolling or mobile unit sales are allowed. Your booth may not be closed during festival hours without permission of the Executive Director who can be contacted at director@eaganartfestival.org. Food vendors will use their assigned space only for the purpose of selling menu items described and identified in the Festival Agreement. All vendors must stay within their assigned 10’ frontage or must specify if additional frontage space is needed as an extra charge will apply.
SIGNS AND DECOR:
Food vendors are required to display a sign or banner identifying their business. Food vendors are required to post menus and prices on a sign, easily seen by the public, no smaller than 22” x 28”. Signs must not impede onto the space of the asphalt sidewalk.
ELECTRICAL:
A festival representative will visit your food booth on Saturday, June 24 between 8:00 and 9:00 a.m. with the state electrical inspector who will be checking permits and electrical set-ups. You must be present at your space during this time range . Vendors are responsible for any fees assessed by the inspector on-site.
APPAREL:
All personnel in the food booths having contact with the public must wear appropriate attire for their respective duties. Particular attention needs to be given to safety.
LICENSE:
The Minnesota Health Department requires all food vendors to be licensed. Vendors are responsible for any fees assessed by the inspector on-site.
SANITATION:
Food Vendors must maintain acceptable standards within their booth. Vendors are responsible for disposal of their trash into the dumpster located on site. Please bring bags and plan accordingly. Vendors are prohibited from using trash containers intended for festival patrons. Overflowing trash containers are not acceptable. At closing each night, vendors must put all boxed or bagged trash into the designated dumpster. Vendors must provide adequate personnel to comply with trash removal requirements.
Vendors are responsible for the cleanup of all grease and food spillage at their food booth. Suitable flooring must be used wherever grease, charcoal or food spillage is likely to occur. All gray water must be disposed of in the designated location. Do not dump any substance on the grass. All grease must be removed from the site by vendor. A $50.00 deposit is required from each vendor to ensure sanitation compliance. A refund of $50.00 will be made to you by August 31, 2024 if all festival regulations have been followed.
