Artist Application 31st Northern Virginia Christmas Market

Thank you for your interest in EMG's Annual Northern Virginia Christmas Market! Our shows are juried fine art and craft events  and all items are handmade here in the US. No commercial merchandise is accepted,   Please be sure to scroll all the way down and read over all the information before applying as some show parameters have changed.  We have done our best to answer all your questions before you submit your application! This is an electronic agreement and by selecting the size booth you require, you are validating and approving this agreement electronically.
 
A deposit of $100 is required with the submission of your application in the form of a credit card or bank draft.  Your deposit will NOT be charged unless you are selected to participate. By signing this application, you agree to have your booth balance paid by May 31, 2024 if you are selected to participate in this event.  
 
Categories: Listed in the Related Files section of this application (scroll down the application just a bit)  is  EMG's Accepted Categories. Please be sure to review them and determine what best describes your body of work. In most cases it describes the raw materials of which the work is comprised. If you are uncertain, make your best guess, and you will be contacted if the jury feels you would best fit in another category (and we can manually change your application.) Artists may apply in up to 2 categories. If you sell jewelry, you may apply in a category other than Jewelry if jewelry is less than 10% of your items for sale. Otherwise, you must apply in Jewelry. All work displayed in the booth must be created by the artist in the booth, must be for sale or marked as a display item, and must be representative of the work you have shown in the photos you attach to this application.  
 
Be READY for the Event!
Artists/Exhibitors are required to participate the entire event weekend: 
Friday & Saturday: 10am-6pm, Sunday: 10am-5pm.  
Load-in & Set up times are Thursday from 12pm-8:30 pm and Friday 7am-9:30 am.  Accepted Artists/Exhibitors must be set up & ready for business by 9:45 am each day.  
Artists are given one hour on Saturday & Sunday to re-stock their booth before the show begins.  Shared Storage areas are provided for restock during show hours. 
 
Other Expenses:
A discounted hotel room block will be provided for participating artists for this event.  Electricity can be ordered directly from the Virginia Beach Convention Center. Information and web links on both these items will be provided after acceptance. Each booth comes with an 8-foot-high back drape, however all display apparatus are the artists responsibility. Tables, Chairs and Drape can be rented by adding it to your application below. 
 
Acceptable Display Structures - New Guidelines: 
Tent frames are not permitted, as we strive to maintain a professional cohesive look.  Per venue building code no tent canopies of any kind are permitted as they obstruct the venue sprinkler system.  We have several alternatives to assist you if you need to hang display pieces or lighting from a pole structure, and welcome a discussion with you about this.  Please contact us to discuss your booth set up if you have concerns or feel you need to have a tent structure.  Any banners hung from a booth must be pre-approved by event management.  No banners, displays, lights or other items taller than 8 feet (the height of the back drape) will be allowed to displayed.  Additionally no lights or signs are to be hung outside the dimensions of your 10x10, 10x15, 10x20 or 10x30 space.  This includes signs that protrude off the side of a booth like a street sign. Your display area is the size of the booth that you have requested in this application, and no items will be allowed outside of those parameters  A 10-foot aisle space must be maintained at all times due to fire code.  Please remember this when setting up.

Join us for the 31st Annual Northern Virginia Christmas Market. This year our event is held over Veterans Day weekend, with folks ready to start their Christmas shopping early! With over 300 exhibitors and attracting over11,000 loyal customers from the Washington DC and surrounding area, you are assured to make your mark at this prestigious event. EMG's events offer easy load in, porter assistance, free parking, unlimited promotional postcards, comprehensive exhibitor guide/show directory, and an aggressive advertising campaign in the region making this event a favorite among seasoned exhibitors. Come join the EMG family!

TERMS & CONDITIONS
Events Management Group - Exhibitor Application 
Terms of Agreement
 
SHOW MANAGEMENT RESPONSIBILITIES: Events Management Group, Inc. (EMG) will present the shows indicated on this Application/Contract at the locations and on the dates indicated. The locations, dates and floor plans are subject to changes. There may be additions or deletions from this listing and any such changes shall not affect the remainder of this contract. EMG will
provide general lighting, properly-sized pipe and draped booth, exhibit sign bearing the name of the Exhibitor, Exhibitor badges, heat and security service. All other services, i.e. electricity, must be ordered in advance by the Exhibitor on the Application/Contract. 
ACCEPTANCE, FEES, PAYMENT PROCESS & DEADLINES: Once Exhibitor has been approved and accepted, the Application/Contract constitutes a legally binding agreement with EMG for the checked events only. 
EXHIBITOR RESPONSIBILITIES: Exhibitor shall be liable for delivery, handling, erection and removal of his own display and materials. It is the responsibility of the Exhibitor to check tables and table legs before setting up his display. The registered Exhibitor must be present during all hours of the Event and will be expected to exhibit/display and discuss his business as represented and described in the Application/Contract. Exhibits are to be in keeping with the overall family-oriented theme of the show. Spaces are not transferable and cannot be partially or totally subleased.  If Exhibitor requires electricity for their booth, it shall be obtained by The Dulles Expo Center. No other alternative power sources are allowed except a power bank that can fit in a pocket.  Exhibitor is to issue Helper name badges to those actively working in their booth. All sales, publicity and promotion activities conducted by the Exhibitor must be confined to his space. Aisle space belongs to Show Management, therefore, no chairs are allowed in aisles. Carnival tactics and the use of a public address system is forbidden. Animals are not permitted in the facility. Exhibitors exhibit must remain intact until the scheduled conclusion of the show. No signs, tags or stickers such as "SALE", "DISCOUNTS", "1/2 OFF", shall be permitted.
LAWS & FACILITY POLICIES: All pertinent fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety shall be strictly obeyed and enforced. No alcoholic beverages of any type are allowed in Event or on Facility grounds. Lighted candles, open flame, flame wicks, incense, straw, hay bales, live Christmas trees and/or live greenery are prohibited. No exhibit display shall have a roof system or tent canopy that would impede the fire sprinkler system in any way. All tents frames must have flame retardant certificate. No spraying or use of chemicals such as lacquer, paint, stain, etc. permitted inside the Facility. Smoking and helium balloons are prohibited. Large Batteries to power lights are prohibited. Only power banks that can fit in a pocket are an acceptable independent power source
INSURANCE AND LIABILITY: Exhibitors who desire insurance on their exhibits must purchase their own at their expense. Nether EMG, other Exhibitors nor the Event Facility will assume responsibility for Exhibitors or their employees personal injury or property lost by theft, robbery, accident, fire or damage. Exhibitor agrees not to be a party to any action, suit or claim against Show Management or Event Facility. Exhibitor will not allow any part of its exhibit to damage or otherwise interfere with other exhibits, space or general premises and outside grounds and will indemnify and hold harmless EMG, other Exhibitors or the Facility in the event such damage may occur, whether through the act or omission of Exhibitor, its employees, agents, guests or from any other source. Also, in case the space shall not be available for the Event due to war, terrorism, catastrophic weather, government action or order, act of God, fire, strikes, labor disputes or any cause beyond the control of EMG, Exhibitor waives any claim for damages or compensation except for the pro-rata return of the space rental paid for that period of time which was not available for use, less expenses incurred by EMG in connection with the Event. Should EMG, in its sole discretion, consider it inadvisable to hold the Event at the time and place herein provided, EMG may at its option, terminate this agreement, return the sums paid by Exhibitor and there shall be no further liability on the part of either party to the other. Upon written notice to the Exhibitor, EMG shall also have the right to change the date and place the Event is to be held. The Promoters or the Promoter's estates will not be liable for any refunds or damages due to death or incapacitation due to accident or illness in advance or during any Event dates, resulting in the Event to be canceled. Any legal action necessary for the enforcement of this Contract will be conducted in the City of Virginia Beach Court System.
SECURITY: Show Management will provide 24 hour security service during Event. Show Management will not be responsible for, nor be liable for losses or damages of any kind. No one will be permitted in the building after closing hours. Exhibitors must not enter or inspect merchandise in an unattended booth. Exhibitors are not to photograph other Exhibitor's merchandise. 
AMENDMENT AND TERMINATION OF CONTRACT: EMG shall have full power to interpret and/or amend these Rules & Regulations which in its discretion shall be in the best interests of the Event. This agreement may be terminated by EMG at any time on the breach of any of the conditions by the Exhibitor, and thereupon all his rights hereunder shall cease and terminate, and any payments made by him in account prior to said termination shall be retained by EMG as liquidated damages for such breach, and EMG may remove exhibit and all items associated with it from Event and Facility and resell said space. 
CANCELLATION POLICY: Exhibitor must notify Show Management immediately of cancellation, both verbally and in writing. All deposits are non-refundable. No refunds will be granted within 90 days of the show. Deposits and payments are not transferable to another Event. Exhibitor must be registered two hours prior to show opening. If not, the assigned space will be filled by other applicants on stand-by notice, and no refund will be given. Cancellations on set up days due to vehicle breakdowns or other delays should be reported to EMG immediately (757) 417-7771.
 
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