PAYMENT: Payment in full by cash, check, or credit card is due upon signing of this agreement. Vendor space is limited, and applications will be accepted on a first-paid basis. The total cost for a space is payable by cash, credit card, or check to The City of Eustis. NO MONETARY PAYMENTS WILL BE ACCEPTED AT EVENTS. APPLICATION DEADLINE: Complete applications must be submitted by Wednesday, February 7, 2024. Any applications received after the allotted deadline may not be accepted. Please note applications are accepted and approved on a first-come, first-served basis. Space may fill up prior to the deadline and additional applicants will be placed on a waitlist in that scenario. APPLICATION CHECKLIST: 1) Completed Application 2) Payment in Full 3) Certificate of Insurance (if required), MUST list the City of Eustis, Florida as an additional insured. 4) 501(c)3 or 527 Designation (if required) Applications are considered incomplete without the items listed above and will not be processed. VENDOR ACCEPTANCE: Applications to vend at City of Eustis Events are considered individually based on several qualities including but not limited to; type of product, attractiveness of the display, locality, community reviews, and professionalism. The Events Department may decline an applicant that is not an ideal fit for the event. Our goal is to ensure both the event itself and the vendor is successful. Declined vendors are welcome to apply for a future event, unless otherwise notified. When multiple vendors of the same type apply, preference will be considered based on the date/time of the submission and complete and accurate information within the submission. Pictures, menus, and other additional information are helpful during the decision making process. CANCELLATIONS / REFUNDS / CREDITS: Cancellations MUST be received by January 26, 2024. Funds, will not be refunded for cancellations made after this date. NO-CALL/NO-SHOWS: If a vendor chooses not to notify the Events Department they will be absent for an event, their application may be declined for future events. SPACE: Vendor displays and staff must stay within designated square footage of space requested. This includes display racks, tables, awnings, trailer tongue, tie downs, etc. You should bring your own tent (suggested but not required) and table with chairs. No tent stakes are allowed in Ferran Park. Space assignments will be provided at check-in and not before. GEORGE BUCKS: ALL food and beverage vendors will be required to accept "George Bucks." These certificates will be equivalent to cash, created and presented to various individuals courtesy of the City of Eustis. "George Bucks" shall be turned into the Events Department, post event. Vendors will be reimbursed 7 - 10 days after completing the exchange. ELECTRICITY: Electricity may be limited. Vendors must indicate their electrical needs on the application. In the event of a waitlist, vendors not requiring electric may be given priority acceptance.Vendors are required to provide a minimum 100 foot extension cord. The City of Eustis cannot provide cords to individual vendors. WATER: The City of Eustis does NOT provide access to water. INSURANCE: All vendors who sell food, power equipment, medical health products or services, prescription glasses, etc. must provide a certificate of insurance with the City of Eustis listed as an additionally insured. This list is not all-inclusive and subject to the event organizers’ review. PROHIBITED ITEMS: Excluding firearms and ammunition, vendors are prohibited from selling, exhibiting, displaying or promoting any type of merchandise or service that may have implicit or explicit content of violence or obscenity (visual or verbal). Excluding firearms and ammunition, no weapons may be displayed nor sold including but not limited to knives, pepper spray, swords, martial arts weapons, etc. RELEASE: I consent to be photographed, videotaped and/or otherwise recorded by the City of Eustis. I grant the right to use my likeness to publish, promote, distribute, modify, or edit any recordings that feature or include my likeness in any media. WAIVER: I agree to waive any and all claims of whatever nature against the City of Eustis, its employees, successors and any volunteers, building owners, and tenants. SAFETY: All food vendors are required to have an approved fire extinguisher in their booth. Any tent over 120 square feet shall be labeled as fire-retardant and may require a permit, which is the responsibility of the vendor. Fire extinguishers must be appropriate for the content of the exhibition space (proper A, B, C, and/or K ratings). A fire inspection will be performed prior to the event opening. Vendors are responsible for contacting the Eustis Fire Department or Lake County Health Department with any questions or to obtain additional information prior to the event. SECURITY: The Events Department works closely with Eustis Police Department to provide a safe and secure event. Officers will be present throughout the overnight hours, however, the City of Eustis is NOT responsible for any theft, vandalism, damage, or loss of business caused by others. UPDATES: I consent to receive email updates about this and future events. COVID-19 NOTICE: An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and guests with underlying medical conditions are especially vulnerable. By visiting Eustis events you voluntarily assume all risks related to exposure to COVID-19. ALL VENDORS MUST COMPLY WITH ALL STATE AND FEDERAL LAWS, STATUTES, AND REGULATIONS.All vendors will remain open during the official event hours. No vendors may drive into the event area without permission from the City of Eustis Police or Event Staff. NO stakes of any kind are allowed. This includes tents, feather banners, and yard signs.All vendors are responsible for disposing of their trash in provided trash receptacles.Vendors are NOT permitted to sell any alcoholic beverages including (but not limited to) beer, wine, or liquor without prior approval.The City of Eustis has the right to close any exhibit immediately without refund and to accept or deny vendor exhibits.All sales belong to the vendor. Vendors are solely responsible for collecting and reporting applicable sales tax. All vendors agree to meet the regulations and to pay applicable fees to Florida Department of Business & Professional Regulation.Vendors are legally and financially responsible for all damages to grounds or other property caused by themselves or their employees.
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