LIRetro 2024 Marketplace Application

THE MARKETPLACE IS CURRENTLY SOLD OUT.  You are still welcome to apply, and will be placed on a waitlist. ______________________________________________________________________   Thank you for your interest in becoming a vendor at the Long Island Retro Gaming Expo! The event will be held at the Cradle of Aviation Museum in Garden City, NY on August 9th, 10th and 11th, 2024.     Tentative show hours for the vendor room are Friday 4pm-8pm, Saturday 10am-7pm, Sun 10am-5pm.  These are subject to change.   We are primarily a retro gaming gaming show, and thus keep our Marketplace consistent within the theme of our show.  We reserve the right to respectfully decline a vendor if their merchandise / services do not fit in with the theme of our Expo.  Please email vendors@liretro.com with any questions.     We offer two types of spaces - Booths & Tables.  Booths are 8' x 8' and come with one 6 foot table and 2 chairs.  Tables come with the table and 2 chairs.  Pricing is based on location.     NOTE - Our show is held in a museum, not a convention center, so space can be tight!  That being said, vendors are NOT permitted to go past their booth line or table line to preserve adequate walkways for the attendees. This means if you purchase just a table you will only have that table to work with and not space in front or behind.   Booths come with 3 badges.  Tables come with 2.  You will be able to purchase additional badges at $30 each for the weekend.  This will be strictly enforced.   PLEASE NOTE: You will be prompted to enter payment information but will not be charged unless you are accepted.   Demand always greatly exceeds what we have available.  You will receive an email notifying you if you are approved, denied, or waitlisted.

The Long Island Retro Gaming Expo, home to New York’s premier video game convention, returns to the historic Cradle of Aviation Museum August 9-11, 2024! Show Hours: Friday 4pm - 10pm (Marketplace closes at 8pm) Saturday 10am - 10pm (Marketplace closes at 7pm) Sunday 10am - 5pm Experience over 50 years of video game history across three exciting days.

The Fine Print
• You will be able to load in the evening before (Thursday the 8th).• All vendors must be set up by the time the show starts.  If you are not set up by show start time your booth will be forfeited and no refund will be provided.
• It is the exhibitor's responsibility to accurately charge, report and pay New York State Sales Tax.
• All vendors must keep their table staffed and open during all Marketplace hours and until close on Sunday.  Failure to do so will result in not being invited back to future events.
• The Long Island Retro Gaming Expo is not responsible for any loss of money or merchandise.
• Vendor registration fees are NON-REFUNDABLE and NON-TRANSFERABLE.
• If after registration and acceptance you require additional resources (tables, electricity, etc.) we will do our best to accommodate you but there is no guarantee.
• The sale of any age restricted and questionable items including but not limited to weapons, alcohol and drugs is  prohibited.• The tables are skirted.  
Long Island Retro Gaming, LLC (LIRG) reserves the right to accept or reject any exhibitor, and shall have the right to make such rules and regulations for the Show that it deems proper and necessary. Neither Management nor the Facility, nor Management’s General Contractor for the Show, or such other contractor as Management may designate (the “General Contractor”), nor any of their officers, agents, employees or other representatives, shall be held accountable or liable for, and the same are hereby released from accountability or liability for any claim, damage, loss, harm or injury to the person or any property of the Exhibitor, or any of its officers, agents, employees or other representatives, resulting from Exhibitor’s use of the Facility or from theft, fire, water, accident or any other cause, including, but not limited to, claims arising out of any negligent or intentional act or omission of Exhibitor or any of its officers or agents that causes or results in (1) damage to, or destruction of, property of any party, and / or (2) death or injury to persons, and neither the Management nor the Facility, nor the General Contractor, shall be obligated to obtain insurance against any such claim, damage, loss, harm, or injury.Exhibitor understands and agrees that Management cannot guarantee either attendance, sales by Exhibitors or climatic and other conditions outside or inside the Facility. Exhibitor shall not assign, sublet, or apportion the whole or any part of space allotted (the “Space”), nor exhibit therein any goods or services other than those manufactured, distributed or offered by the Exhibitor in the regular course of its business, nor permit any representative of any firm to solicit business or take orders in Exhibitor’s space. In the event the Show or any part thereof is prevented from being held or is canceled by the Management, the Management, in its discretion, may be determine and refund to the applicant his proportionate share of the balance of the aggregate fees received which remains after deducting expenses incurred by the Management and reasonable compensation to the Management, but in no case shall the amount of refund to the applicant exceed the amount of the Fee paid. Exhibitor shall not be entitled to a refund of any part of the Fee in the event of a temporary interruption of the Show for any reason. No refunds. The undersigned understands and agrees that upon acceptance Exhibitor has received the immediate benefit of having exhibition space reserved solely for its benefit and use and that Management no longer has the ability to offer this space to any other Exhibitor. Therefore, the undersigned agrees that all deposits and fees paid to Management are non-refundable. If an Exhibitor fails to make any payment due hereunder when due and in the form specified by Management, such Exhibitor’s right to exhibit shall be terminated without further notice, without right to refund, and such exhibitor shall remain responsible for any unpaid balance of the fees. Management retains the exclusive right to revise the Show floor plan and / or move exhibitor as necessary.