Beverages: Food vendors may NOT sell beverages including water, soda, juice, and alcoholic beverages.
Cleaning and Greening Deposit: A separate “cleaning and greening” deposit of $400 cashier’s check is required with your application. The deposit will be returned by mail if you (1) leave your booth and cooking area clean and (2) meet Carnaval San Francisco’s Zero Waste policies and procedures. All trash must be disposed of in the nearest appropriate dumpster or bin. There will be an inspection throughout both festival days and at the end of the festival each day. In addition you must follow these rules:
- Have traps free of grease from cooking
- Provide two (2) garbage cans in front of the booth and two in the cooking areas
- Monitor trash and empty the cans, as necessary
- Do not empty grease or water into the drains. Use gray water containers available in each food vendor section
- Use fiber-based products as required by the City and County of San Francisco
- Protect the street with an approved covering that measures two feet (2’) greater than the cooking area
Health Department: Please prepare for the Health Department inspection by 8:30 am. To prevent violations during the inspections comply with the following warnings:
- Proper amount of ice to store food prior to cooking
- Proper heat maintenance of cooked food
- Proper sanitary upkeep of cooking area
- Proper hand washing facility, including towels, soap and utensil wash station, per SFDPH regulations
- Do not place generators, grills, fryers, boxes, storage chests, etc. on the sidewalk
- Protect festival attendees from hot items
For more information see below:San Francisco Health Department www.sfdph.orgSan Francisco Fire Department www.sf-fire.org
Food vendors and restaurants in San Francisco must use compostable or recyclable to-go containers. Polystyrene foam (Styrofoam™) disposable food service ware can no longer be used for food prepared in San Francisco. Striving for Zero Waste:The City and County of San Francisco and Carnaval San Francisco believe achieving zero waste is possible. In San Francisco, over half of what still goes in the landfill bins can be recycled in the blue bin or composted in the green bin. Carnaval San Francisco and the City and County of San Francisco continue to promote best practices, including reducing, reusing, recycling and composting. Carnaval San Francisco requires that:
- No styrofoam, #6 PS cups, aluminum foil, plastic bags, or non-compostable containers are used in the festival;
- Exclusively certified compostable utensils and food service ware be used--avoid products labeled "biodegradable," for those do not compost; and
- Food be served on fiber-based plates, or in compostable containers, not in plastic or styrofoam clamshells, according to San Francisco's Zero Waste Policy.
Cancellation of Event: If weather, COVID-19, acts of God, or other circumstances beyond the control of Carnaval San Francisco causes the event to be canceled, participation fees will NOT be returned. Carnaval San Francisco cannot be held liable by Vendors for the failure of the event to take place.
IMPORTANT INFORMATION Insurance: Please provide additional insured status to
CANA - Carnaval San Francisco. If you do not have insurance, there are insurance carriers that will provide event-day insurance coverage. Search online or ask your general liability insurance carrier. We must receive proof of your insurance with CANA - Carnaval San Francisco as a named insured by 60 days prior to the event. Insurance must have a minimum of $1,000,000.00 per event.
Rentals: WE ONLY PROVIDE SPACE.
Booth Space Set-Up: YOU ARE PROVIDED WITH YOUR RENTAL SPACE (10X10 OR 10X20, WHICH INCLUDES A 10X10 GRILLING AREA). IF FURTHER SPACE IS NEEDED PLEASE CONTACT US. All food vendors will be allowed in the Festival site at 6:30 am on Saturday morning before the non-food vendors arrive. Vendors will unload supplies and move vehicles. All vehicles must be out of the Festival site by 8:00 am to prepare for ice delivery and inspections at 8:30 am.
Booth Space Breakdown: All food vendors must prepare to end all sales at 5:30 pm Saturday and Sunday at the close of the Festival. Vendors will use their vendor pass to enter the Festival site at 7:00 pm on Sunday evening from the designated point of entry in order to remove all belongings and clean their assigned space.
Water and Ice: Carnaval San Francisco does not provide water. Each vendor must provide appropriate amounts of water. Ice orders must be placed at minimum two weeks before the event. Contact Rodrigo Duran rodrigo@carnavalsf.org
Electricity: Carnaval San Francisco does not provide any source of power/electricity.
Refund Policy: If a withdrawal is made 60 days or more prior to the first day of the event, you can receive a 50% refund of fees or apply as credit to the following year. A $30 processing fee applies. If the withdrawal is made less than 60 days from the first day of the event, no refunds are available as all funds are committed to the production, promotion, marketing and advertising of the Festival. All refund requests must be made in writing stating the reason for withdrawal and must be received by our office via fax, email or mail. The event will go on rain or sunshine. No refund will be given due to bad weather, natural disaster, or acts beyond our control.
FOOD VENDOR RELEASE & HOLD HARMLESS AGREEMENTThis agreement is entered into by and between Carnaval San Francisco (Producer) and CANA (Agent) and the Food Vendor filling out, signing, and returning the application and all people working on behalf of the Food Vendor.
Producer is in the business of providing space at the Carnaval San Francisco event for the display and sale of arts and crafts, government, small business/retail and non-profit causes and the sale of food.
Producer does not participate in the construction, assembly, or placement of the individual Food Vendor’s stall.
The Food Vendor, and all people working on behalf of the Food Vendor, hereby indemnifies and holds the Producer, agents, employees; servants and the Client, its agents, employees, and servants harmless from any and all claims, including costs and attorney's fees resulting there from, arising out of said Food Vendor’s participation in this event. For the purpose of this agreement, the term "participation" shall include, but not be limited to, the delivery of equipment, merchandise, structures and product to their designated location, the set-up and display of any such structure and the dismantling and removal of all such items from the area provided by or through the Producer or its agents, employees and servants or the Client or its agents, employees and servants. Also- the sale and consumption of any food during the event.
The Food Vendor hereby expressly assumes any risk of harm to the Food Vendor and anyone working on behalf of Food Vendor and arising out of their participation and the participation of other artists at Carnaval San Francisco, including any risk resulting from the particular location of the space designated to them by the Fiscal Producer (Carnaval San Francisco).
This agreement shall be effective immediately upon execution and shall continue in effect throughout the event period.
