Thank you for your interest in being a vendor at our 5th Annual Magnolia Springs Firefighter Festival!
Vendor Information:
Where is the festival located?
The festival is in the field in front of the Magnolia Springs Volunteer Fire Department, 14809 Gates Avenue, Magnolia Springs, AL 36555?
What are the times for the festival?
The festival is held from 10am-5pm. Vendors will be able to begin set up at 7am. Vendors will need to be ready to sell by 10am. Vendors will not be allowed to bring vehicles into the barricaded area until after 5pm.
When can I set up by booth space?
Set-up is from 7am-10am the morning of the event. If you choose to set up items on Friday and leave overnight, we are not responsible for any theft or damage to the items.
Where is parking for vendors?
Parking for vendors is yet to be determined for this year.
What is provided to vendors?
A 15' x 15' booth space is provided. Tables, tents, chairs, etc. are not provided.
Do vendors have to check-in?
Yes. Vendors will check-in with event staff who will be on site on festival grounds. Staff will be wearing red Event Staff t-shirts. Vendors must check-in between 7am-9am. A map of the vendor spaces and sales tax information will be sent to vendors prior to the event by email and included in the vendor packet at check-in.
Am I responsible for collecting sales tax?
Yes. Sales tax forms will be provided by email and included in your vendor packet.
What items are not allowed for sale?
No flea market/garage/yard sale items, air soft guns, stun guns, or other items that can injure others are not allowed. Adult novelties/items, or other items that could be construed as offensive in a family setting, or harmful to others are also prohibited. CBD products are also not allowed. If you think there may be an issue with selling it, you probably shouldn't try to sell it. Event staff will have final discretion of what items may be inappropriate.
Do you provide wireless internet access?
We are unable to provide wireless internet access.
Is there security provided?
Baldwin County Sheriff's Department deputies will be working during festival hours, however, there is no security overnight.
My business is set-up on/in my vehicle/trailer. Can I sell it at the festival?
Yes. Please contact us at festival@magnoliaspringsfire.com if you wish to use a trailer/vehicle for your booth space. It must be approved prior to the day of the festival to ensure we have adequate space. Trailers that are larger than the 15'x15' booth space will need to purchase additional spaces.
I am a food vendor. Are there any special requirements?
We will not be accepting vendors that will be selling food plates. The Fire Department's main fundraiser at this event is selling food plates. We will accept dessert/treat vendors and those who sell items under the Cottage Food Law. Food vendors who sell those items must provide a copy of their Cottage Food License through the Health Department.Health Department permits must be displayed.
What is the cancellation policy?
If you cancel, the booth space will be offered to those who were waitlisted and your vendor fees will not be refunded. Please contact us immediately if you need to cancel.
What is the no-show policy?
If you do not show, your vendor fees will not be refunded and you will not be accepted for the following year's festival.
I need a reciept or documentation for taxes. What do I need to do?
The Magnolia Springs Volunteer Fire Department is designated as a 501(c)3 charity organization. If you would like a receipt or letter to file with your taxes or for your records, please email us at festival@magnoliaspringsfire.com.
