OVERVIEW
August 21, 2020 is the Application Deadline. Submitting this Application Confirms you have Read and Comply with the 2020 Moss Rock Festival Terms, Conditions, Guidelines, Information, and General Release Document attached in the Related Files section below.
A credit card will be required with your Application. The following Fee Schedule will occur unless notified to the contrary beforehand:
Non-Refundable Application Fee: charged upon Submission
Jury Notifications: emailed September 1, 2020
Booth Confirmation Fee: charged on September 10th
Booth Fee Balance: charged on October 5th.
ADDITIONAL REQUIRED MATERIALS
1) 1 booth photo
2) 4 or more images representative of your company or organization: products, designs, innovations, and/or other items that will be exhibited or represented at MRF
File Format: High resolution JPEG, max image size 3MB
File Name: lastname_firstname_image#.jpg
3) Company/Organization Description: 50-75 word summary of your company or organization
File Format: Word document
4) Image List included with Company/Organization Description
Include: Image file number and description, along with a photo credit, if applicable
IMPORTANT DEADLINES
AUGUST 21, 2020: Application Deadline
SEPTEMBER 1, 2020: Jury Notification
SEPTEMBER 10, 2020: Booth Confirmation Payment
OCTOBER 5, 2020: Booth Fee Balance
SHOW DATES & HOURS
Saturday, November 7, 10:00am - 5:00pm
Sunday, November 8, 10:00am - 4:00pm
SET-UP
Friday, November 6, 2020
BOOTH INFO
Outdoor Booth Spaces – 20/30 Available
Single: 10’ x 10’
Double: 10’ x 20’ (special requests only, limited availability)
FEES
Non-Refundable Application Fee: $35 charged upon submission of Application
Non-Refundable Booth Confirmation Payment: $75 charged on September 10, 2020
Booth Fee Balance: charged on October 5, 2020
START-UP (under 3 years) - $295 / Balance $220
COTTAGE BUSINESS (3-5 years) - $350 / Balance $275
SMALL BUSINESS (more than 5 years) - $450 / Balance $375
NON-PROFIT 501(c) BOOTH FEES
Non-Refundable Application Fee: $35 charged upon submission of Application
Non-Refundable Booth Confirmation Payment: $50 charged on September 10, 2020
Booth Fee Balance: charged on October 5, 2020
Non-Profit 501(c) (NOT SELLING) - $110 / Balance $60
Non-Profit 501(c) (SELLING) - $150 / Balance $100
RENTALS (Optional)
$365 (10’ x 10’) high-peak tent with opaque vinyl wrap-around sides
$730 (10’ x 20’) high-peak tent with opaque vinyl wrap-around sides
$30 6ft table and 2 chairs
WAITLIST
Candidates on the Waitlist will be ranked by jury score and category. Notifications will be emailed as spaces become available before and after September 10, 2020. All Wait List exhibitors must confirm their place by reply email to the Notification, by the date given. The Booth Fee Balance will be required upon receipt.
SITE REQUESTS
The MRF site layout has been redesigned to create wider avenues among other strategies for a safe, fun and engaging Festival experience for all. Therefore, site requests are not being accepted.
CANCELLATION & REFUND POLICY
Cancellations must be submitted in writing to the Artist Coordinator at artistcoordinator@findartbirmingham.com.
DEADLINE: October 1, 2020 for a 75% refund of Booth Fee Balance
No Refund – If cancellation is received after October 1, 2020
COVID-19 SAFETY _ Policies & Procedures
MRF layout, logistics, policies and procedures have been redesigned for a safe, fun and engaging Festival experience for all. New COVID-19 specific policies and procedures including important instructions and information will be emailed along with the Booth Fee Balance Confirmation sent in September and will also be included in the Exhibitor Pre-Show Memo emailed by October 15, 2020. Exhibitors must pay special attention to and follow all of the imperative guidelines developed for optimal public health and safety.
COVID-19 REFUND POLICY _ 2 Options
If COVID-19 circumstances require cancellation of the event, exhibitors who paid Booth Fees will receive an email notification with the choice to receive one of the following 2 Options –
* Option 1 - A 100% refund of Booth Fee Balance will be issued within 45 days after receipt of Required Reply Form.
* Option 2 – Transfer of all Fees collected to hold a 2021 MRF Booth.
The Required Reply Form must be submitted by the deadline given in order to confirm exhibitor’s choice of refund or 2021 transfer.
MOSS MAGIC VIRTUAL
All confirmed exhibitors will have the opportunity to participate in MOSS MAGIC Virtual, an online event and exhibitor marketplace scheduled to happen along with the outdoor Festival.
Furthermore, see the 2020 MRF Exhibitor Terms, Conditions, Guidelines, Information, and General Release document attached in the Related Files section below.
