2023 Food Vendor application

Please expand Show More below to see more details.   The following application is for FOOD vendors ONLY.      If you are having problems with errors submitting your application contact support@eventeny.com, or use the contact form at https://help.eventeny.com/hc/en-us/requests/new
    About Twin Cities Pride - Current Sponsor for Bloomington Pride MN
Twin Cities Pride is the 501c3 charitable nonprofit organization that produces the annual LGBTQ Pride Festival, March, and other events. In addition, Pride sponsors other LGBTQ nonprofits including but not limited to the MN Deaf Queers, MN POC Pride, and other Prides around the state.
Twin Cities Pride is run primarily with volunteers and a few full-time employees.    We seek involvement from vendors who affirm and support our mission and the history of and purpose in holding a pride festival:    

• Twin Cities Pride seeks to empower every LGBTQ person to live as their true self and to create a future where all LGBTQ people are valued and celebrated for who they are.

• The Pride celebration commemorates and continues the fight against discrimination and the struggle for equality, for lesbian, gay, bisexual, transgender, and queer persons and their families. 

If you are a company/group/organization that has had past Anti-LGBTQ missions/activities in the past 5 years and are working to be more inclusive, please reach out to Andi Otto, Executive Director, before filling out the application so that we can discuss the best steps. He can be reached at andi.otto@tcpride.org   APPLICATION PROCESS The application will be submitted with a credit card or ACH and only the application fee and 6.25% payment processing fee will be charged at that time.  This application fee is non-refundable for any reason.   Acceptance to Bloomington Pride includes, but is not limited to, the following criteria: 

• Proposed menu (quality, pricing, uniqueness) 
• Past Bloomington Pride experience 
• Commitment to and support of the LGBTQ community 
• Sustainability Practices
• Other outdoor event experience 
• Booth size and power requirements
• Level of professionalism 
• Agreement to conform to established procedures 
• Honesty in reporting prior sales data

Submitting an application and receiving a confirmation email after you’ve completed the application DOES NOT mean you have been accepted, just that your application has been received. Applications will be approved, rejected or waitlisted within 2 weeks of application submission.     If approved as a food vendor you, will be automatically charged the remaining fees associated with the selections you made during the application process along with a 6.25% payment processing fee. Once approved, you will have 2 weeks to provide the ST19 Tax Form and proof of Liability Insurance or your status as approved will be CANCELLED and NO REFUND will be provided. You may also cancel your registration during this time and receive a refund of the remaining fees (less any payment processing fees).    If waitlisted - you may cancel your application or remain waitlisted in the event that we have space open up for you as a vendor. If space becomes available, we will reach out to you to find out if you still want to be a vendor and would like to take the available space.    Please Note

• We DO not guarantee placement in any particular location and reserve the right to move vendors up to the start of the festival. 
• We will limit the number vendors who serve similar food items.
• You will be required to provide your own power unless specific approval has been given by Bloomington Pride/Twin Cities Pride. 
• Vendors who do not comply with onsite logistics and regulations will not be allowed to open for business and may be asked to leave the park, forfeiting the ability to participate in any way in the festival, and no refunds will be provided.
• Styrofoam products are not allowed at Bloomington Pride. 
• A food permit is required and vendors must comply with Health Inspection and correct any issues identified. 
• Once your food truck/booth/space is set up, it is not allowed to be removed until after 5:30 PM on Sunday night.  
• Vendors are responsible for taking trash to dumpsters or with them as they leave. 

  Before starting this application, please have the following electronic documents available: Photograph of your booth/truck/trailer, and surrounding area, Food Permit License OR application for permit, and your Menu.    SETUP INFORMATION & HOURS CIVIC PLAZA PARK - Food trucks, trailers, and booths set-up begins Sunday at 8 AM (No setup is allowed before this time) and ENDS by 11 AM.   FOOD MENU 
You will be asked to provide a description of each proposed item and its price. Focus on what you do best and keep your menu to a few items. No changes to accepted menu items and/or prices will be allowed unless approval is obtained by September 1, 2023. Your prices may not change, nor can food vendors change any of their menu items during Bloomington Pride. Note: No Beverages, including water or soda, may be sold by food vendors. Approved specialty beverage vendors are the ONLY exception.
 
BEVERAGES 
No food vendor may sell or give away beverages, including soda, water, or alcoholic beverages. Specialty beverage vendors are the ONLY exception. Soda and water sales are done solely by Bloomington Pride as a fundraiser for the festival. 
 
BOOTH (Truck/Trailer/Booth) OPERATIONS: 
All materials, storage, and operations (including prep, cleanup and back of house) must occur within the booth space. Closer to the event, more information regarding location, set-up and operating procedures will be provided. You are responsible for the removal of surplus products, booth parts, trash, pallets, grease, coals, etc. Failure to do so will result in additional fees being assessed and may prevent you from being accepted again in the future. A health inspector from the City of Bloomington will be on-site throughout the Festival. All food vendors must fully comply with any directives provided by the health inspector.    POWER / ELECTRICITY You will be required to provide your own power unless specific approval has been given by Bloomington Pride/Twin Cities Pride.   An electrical inspector will be on-site during the Festival. All food vendors must be at their booth space at 11 AM Sunday to facilitate the electrical inspector’s compliance inspection OR provide a copy of their annual State inspection approval document with their application.    USE OF SOUND
Prior approval will be needed for any booths planning on playing music or any other sound. No amplified sound is allowed, excluding the Bloomington Pride Festival stage. The maximum for any vendor booth sound is 65 decibels at 50 feet with PRIOR approval from Festival Staff.    ADDITIONAL CHARGES and FEES Violations of Bloomington Pride/Twin Cities Pride rules and regulations, including not leaving your space clean, may result in additional fees being charged, exclusion from participation, or both during the event and in following years. We do not require a security deposit, however, the following fee may be assessed 

• A charge of $250 will be assessed if the trash is not removed from your area and taken to dumpsters (large dumpsters NOT patron trash bins) or taken with you.

  SUSTANABILITY PRACTICES 
As we work toward becoming a zero waste event, we will be requiring food vendors to use compostable products.     You will be asked to provide information about your sustainability practices.      NOTE: Styrofoam products are not allowed at Bloomington Pride.    LOAD-OUT PROCESS 
To ensure the safety of attendees leaving the park, NO vehicles/food trucks are allowed to move/leave before 5:30 PM Sunday.   Minnesota Tax Form ST-19
ALL exhibitors/food vendors (whether selling or not) MUST submit a completed Minnesota Revenue Form ST-19.   PROOF OF INSURANCE: 
ALL Vendors are REQUIRED to obtain Liability Insurance listing Twin Cities Pride, including the address 1618 Harmon Place, Minneapolis, MN 55403.    As we continue to increase the accessibility, safety, and security of attendees, vendors, and staff; we must ensure every vendor has submitted a current Certificate of Liability insurance. Your coverage must be in the amount of $1,000,000 (minimum) or more. Twin Cities Pride must be named as additional insured on the policy of the proof of insurance (Certificate of Liability Insurance). 
Address for your provider:

• Twin Cities Pride, 1618 Harmon Place, Minneapolis, MN 55403.

Required insurance may be obtained from your normal insurance provider or 
Pam Petersen at PPeters1@amfam.com.    REFUND POLICY 
The application fee, charged when submitting the application, is nonrefundable for any reason. If you are not accepted as a vendor, you will not be charged the additional fees for your application (booth and other selections). Once approved as a vendor, the applicant has TWO weeks to Cancel to receive a refund of the additional fees less the payment processing fees. If the ST-19 and proof of Liability Insurance is not uploaded to your application within two weeks of your approval. Bloomington Pride/Twin Cities Pride will cancel your approved status and No Refund of any fees will be provided.    The Applicant understands that fees are NON-REFUNDABLE and NON-TRANSFERABLE outside of these policies.     If the circumstances cause the festival to be delayed, fees will transfer to the new date for the festival. IF WE ARE NOT ABLE TO HAVE THE EVENT DUE TO THE PANDEMIC OR OTHER ACTS OF GOD, FEES WILL NOT BE REFUNDED.  

Join us for a FREE Pride Event at the Bloomington Civic Plaza on Sept 10th from 12pm to 5pm. Visit vendor booths, food trucks, and amazing performers. NOTE: Exhibitor applications are filled for 2023.

Twin Cities Pride offers unique opportunities for outreach to the LGBTQ community for nonprofit organizations and businesses that support our mission and champion LGBTQ equity. If your company/group/organization is actively working against the LGBTQ community, the Pride Festival is not the space for your organization and we will politely decline your application based on the mission of Twin Cities Pride.   If you are a company/group/organization that has had past Anti-LGBTQ missions/activities in the past 5 years and are working to be more inclusive, please reach out to Andi Otto, Executive Director, before filling out the application so that we can discuss the best steps. He can be reached at andi.otto@tcpride.org The mission of Twin Cities Pride is to empower every LGBTQ+ person to live as their true self. We envision a future where all LGBTQ+ people are valued and celebrated for who they are. We seek involvement from those participants who affirm and support our message: the Pride celebration commemorates and continues the fight against discrimination and the struggle for equality for LGBTQ people and their families.  By completing this application, you agree to the above statements and mission. If at any time during the Pride Festival it is found that you are spreading any sort of hate message, no matter the type, you will be asked to leave the park and will not receive a refund for any fees paid. Additional fees will be assessed if you leave items behind for Bloomington Pride/Twin Cities Pride to provide removal and/or disposal. 1.   There will be limited amounts of each type of vendor.  For example, we will not have 3 barbeque vendors. This is based on first come first served. 2.   Your application is pending until you receive notification that you have been approved. You will not be charged until you are 100% approved to be at the festival. Approvals will come no later than 10 business days from submission. 3.   All fees are due at the time of approval and can be paid via ACH or with a credit card. Mailed-in checks will not be accepted and returned to you.   Violations of Bloomington Pride/Twin Cities Pride rules and regulations may result in additional fees being charged, exclusion from participation, both during the event and in following years.  Submitting an application and receiving a confirmation email after you’ve completed the application DOES NOT mean you have been accepted, just that your application has been received. If approved as a food vendor you will be automatically charged the fees associated with the selections you made during the application process along with a 6.25% payment processing fee. Once approved, you will have 2 weeks to provide the ST19 Tax Form, and proof of Liability Insurance or your status as approved will be CANCELLED and NO REFUND will be provided.  REFUND POLICY 
The application fee, charged when submitting the application is non-refundable for any reason. If you are not accepted as a vendor, you will not be charged the additional fees for your application (booth and other selections). Once approved as a vendor, the applicant has TWO weeks to cancel to receive a refund of the additional fees (less the payment processing fees). If the ST-19 and proof of Liability Insurance is not uploaded to your application within two weeks of your approval, Bloomington Pride/Twin Cities Pride will CANCEL your approved status and NO REFUND of any fees will be provided.  The Applicant understands that fees are NON-REFUNDABLE and NON-TRANSFERABLE outside of these policies.   If the circumstances causes the festival to be delayed, fees will transfer to the new date for the festival. IF WE ARE NOT ABLE TO HAVE THE EVENT  DUE TO THE PANDEMIC OR OTHER ACTS OF GOD, FEES WILL NOT BE REFUNDED.   Food vendors not in compliance with regulations will not be allowed to open for business. Special power needs must be noted on the Food Vendor Application and may influence acceptance. The Fire Marshal will also be on-site doing inspections. We DO not guarantee placement in any particular location and reserve the right to move vendors up to the start of the festival.  You will be required to provide your own power unless specific approval has been given by Bloomington Pride/Twin Cities Pride.
Vendors who do not comply with onsite logistics and regulations will not be allowed to open for business and may be asked to leave the park, forfeiting the ability to participate in any way in the festival.   Styrofoam products are not allowed at Bloomington Pride.