Application deadline has passed
Application
33rd Leesburg Holiday Fine Arts & Crafts show
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Deadline: Nov 30, 2023 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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Date: Dec 02, 2023 9:00 am - Dec 03, 2023 4:00 pm (EDT)
place
Leesburg, Virginia
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$15.00 - $155.00
About the application
Please Note: Applications received after Aug 13, 2023 at 11:59 pm, will be considered late and go directly to the waitlist. Should one of these vendors be selected for the show they will be subject to a $15 late fee. No fees will be charged unless the vendor is selected for the show.
The Leesburg Holiday Fine Arts & Crafts Show returns for its 33rd year and will be held Saturday and Sunday, December 2 & 3, 2023 inside Ida Lee Park Recreation Center. This holiday tradition draws gift shoppers from across the region. Vendor booths are spread across two levels of the recreation center; available in the basketball courts, main hallway, fitness room, lower level social hall and lower level lobby. See attached Craft Show Layout PDF for an event map.
APPLICATION PROCESS
- Complete this entire online application form.
- Include photos according to instructions below.
- On Question 16 you'll indicate all booth types/locations that you would consider if your first choice is not available. Please review the attached Craft Show Layout PDF.
- In the Pricing & Payment section you will select only your first choice of booth space.
- If you have special booth requests, please send us a message.
- Carefully review Terms and Conditions.
- Questions? Email : lfountain@leesburgva.gov
*Application Deadline is August 13. Applications will be accepted after that date only with a $15 late fee.
About the event
Shop for one-of-a kind, handcrafted items from over 95 local and regional artisans. Questions? Email : lfountain@leesburgva.gov
Terms & Conditions
FINE ARTS & CRAFTS SHOW STANDARDS
The Town of Leesburg Parks and Recreation Department is committed to presenting the highest quality vendors at our Fine Arts & Crafts Shows. Please be aware of the following standards, terms, and conditions.
- The Town of Leesburg Fine Arts & Crafts Show is juried. Jurors will make their selections based on product diversity, creativity, workmanship and booth display.
- Application submission or vendor history does NOT guarantee acceptance.
- Only work representative of the photos and details submitted to be juried may be exhibited. You may not sell other non-related crafts that were not juried.
- Examples of eligible items are: Glass, Sculpture, Fiber Art, Jewelry, Wood, Metal, Doll Fashions, Fine Art/Graphics, Photography, Body/Bath Products and Food items: dips, mixes, oils, vinegars, chocolates, jams/jellies and baked goods.
- All vendors MUST BE PRESENT TO DISPLAY AND SELL THEIR OWN ORIGINAL work.
- The artist/craftsperson who designs and creates the work is required to be at the show.
- Representatives, including spouses or family members may assist, but may not attend in lieu of the vendor.
- We do not allow imports, kits, items made from kits, items made using commercial patterns or commercial molds, items assembled from pre-manufactured components, commercial T-shirts or sweatshirts. The Town of Leesburg reserves the right to ask vendors who have misrepresented their merchandise to leave the show.
- All merchandise displayed must be for sale and remain at the original price for the entire show. Items cannot be marked down for quick sale, except for baked goods. No commission will be taken on sales.
- All vendors are required to collect and pay Virginia State Sales Tax of 6% on all merchandise sold. Info at: www.tax.virginia.gov.
- A Temporary Food Permit is required for vendors who provide samples of food products (baked goods, candy, jams/jelly, dips, beverage, etc.) The permit must be displayed at the event. You can find the Application / Notice to Participate at https://www.loudoun.gov/DocumentCenter/View/125802/Temporary-Food-Vendor-Application-and-Information-Packet?bidId=. Contact Loudoun County Health Department with any questions.
- At least four (4) color photos must be included and should represent work created within the last year. Please see all the details in the photo submission section below
- Vendors are invited to donate a $10-$15 item for a door prize. The door prize drawings bring in customers and often cause them to shop longer.
- Vendors will be responsible for providing their own professional booth set-up.
- Displays should be eye appealing. Flat table top displays are discouraged. Please use elements of elevation and multi-level displays.
- Tent frames may be used as part of display, but canopies or overhead covers are forbidden.
- All of exhibitors' displays and materials including chairs, signs, and extra merchandise must be placed within the confines of the assigned space.
- Vendors may not tape, tie, secure or hang any signs or part of their display on walls, doors, bleachers, padding, or windows.
- Vendor booths must remain set up until the close of the show . Vendors who leave early will not be considered for any future shows sponsored by the Town of Leesburg for at least one year. Vendors must remove all trash from their booths at the end of the show.
- Booth placement will be based on special need requirements, variety of crafts, postmarks, and vendor preferences. See layout and booth size diagrams on Photo Description page. Space requests will be considered but not guaranteed.
- Electricity is available in a limited number of booths and must be requested at the time of application. Electrical access is NOT guaranteed. If granted each vendor will have access to one single plug. Please make sure to have an extension cord as power may need to be run behind neighboring booths.
- Vendors may park in designated spaces near building for load in and load out only. During show hours vendors must park in designated parking lot next to the outdoor pool. Vendors may NOT park in the fire lane in front of the recreation center at any time.
- Vendors will be notified of their status by September 1, 2023
- If accepted, vendor credit cards will be charged for booth fees at time of acceptance.
- Vendors placed on the waitlist may be considered for future openings at the discretion of the jury and event organizers.
- No full refunds will be given after a vendor is accepted to the show:
- 40 or more days written notice - 50% refund
- 20-39 days written notice - 25%
- Under 20 days notice - 0%
- Indemnification. Exhibitor and/or Vendor agrees to indemnify, defend and hold harmless the Town, its officers, agents, and employees from any claims, damages and actions of any kind or nature, whether at law or in equity, arising from or caused by any services/operations of any kind or nature furnished by the Exhibitor and/or Vendor. Vendor acknowledges that it is responsible for any personal injuries or property damage that may occur during the event for any reason and that the Town will not insure the Vendor for any risks associated with the event.
- Vendors may not discriminate against any customer or person on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, sexual orientation, gender identity, marital status, disability, or military status.
- Town of Leesburg will not be liable for refunds or any other liabilities whatsoever for the failure to fulfill this contract due to:
- The enclosure in which the event is held, being before or during the show, being destroyed by fire, or other calamity, or act of God, public enemy,
- Strikes, statutes, ordinances, or legal authority or any other act beyond the control of the Town of Leesburg that make it impossible or impractical to hold the craft show. The Town of Leesburg will not be liable for any damage done by vendors to public/private property during set-up, tear down and regular operation hours. This includes the operation of any equipment (motorized or non-motorized.)
Related files
Prices
| Late Fee - After August 13 | $15.00 | Non-refundable | Please Note: Applications received after Aug 13, 2023 at 11:59 pm, will be considered late and go directly to the waitlist. Should one of these vendors be selected for the show they will be subject to a $15 late fee. No fees will be charged unless the vendor is selected for the show. |
| Basketball Court - Regular Space 10'x10' | $145.00 | Non-refundable | First choice of booth is not guaranteed even if accepted. Please indicate your second and third choices (if any) in the questions above. You may request two booths if you need more space. |
| Basketball Court - Corner Space 10'x10' | $155.00 | Non-refundable | First choice of booth is not guaranteed even if accepted. Please indicate your second and third choices (if any) in the questions above. You may request two booths if you need more space. |
| Hallway - Premium Space 12'x7' | $150.00 | Non-refundable | First choice of booth is not guaranteed even if accepted. Please indicate your second and third choices (if any) in the questions above. You may request two booths if you need more space. |
| Hallway - Junior Space 10'x6' | $120.00 | Non-refundable | First choice of booth is not guaranteed even if accepted. Please indicate your second and third choices (if any) in the questions above. You may request two booths if you need more space. |
| Aerobics Room - Premium Space 12'x7' | $150.00 | Non-refundable | First choice of booth is not guaranteed even if accepted. Please indicate your second and third choices (if any) in the questions above. You may request two booths if you need more space. |
| Aerobics Room - Regular Space 10'x10' | $145.00 | Non-refundable | First choice of booth is not guaranteed even if accepted. Please indicate your second and third choices (if any) in the questions above. You may request two booths if you need more space. |
| Aerobics Room - Corner Space 10'x10' | $155.00 | Non-refundable | First choice of booth is not guaranteed even if accepted. Please indicate your second and third choices (if any) in the questions above. You may request two booths if you need more space. |
| Lower Level- Regular Space 10'x7' | $125.00 | Non-refundable | First choice of booth is not guaranteed even if accepted. Please indicate your second and third choices (if any) in the questions above. You may request two booths if you need more space. |
| Lower Level- Corner Space 10'x7' | $135.00 | Non-refundable | First choice of booth is not guaranteed even if accepted. Please indicate your second and third choices (if any) in the questions above. You may request two booths if you need more space. |
| Lower Level- Premium Space 12'x7' | $150.00 | Non-refundable | First choice of booth is not guaranteed even if accepted. Please indicate your second and third choices (if any) in the questions above. You may request two booths if you need more space. |
| Lower Level- Oversized Space 15'x7' | $155.00 | Non-refundable | First choice of booth is not guaranteed even if accepted. Please indicate your second and third choices (if any) in the questions above. You may request two booths if you need more space. |
| Electricity - Not Guaranteed | $35.00 | Non-refundable | Electricity is not guaranteed. Vendors will be given access to a single plug and must bring their own extension cord. |
| Wall Behind Booth Request - Not Guaranteed | $20.00 | Non-refundable | Choose this option if you'd like a wall behind your booth. Not guaranteed as quantities are limited. Exhibitors and vendors may not hang anything on walls, windows, doors, padding or bleachers. |
| Table Rental (3'x6') | $20.00 | Non-refundable | Table rentals not guaranteed. Quantities are limited. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- How do you want your business name displayed in the show directory and promotional materials?
- What is your day-of-event phone number?
- Category of your work:
- Please list your products and price points.
- May we share your email or phone number with inquiring customers after the show?
- Are you requesting electricity? (Additional Charge - Not Guaranteed)
- Please check all Booth types/locations that you would consider if your first choice is not available. YOU WILL MAKE YOUR FIRST CHOICE IN THE PRICING/PAYMENT SECTION OF THE APPLICATION still to come. Check all that apply.
- Any special requests?
- Please sign here acknowleging your acceptance of the TERMS AND CONDITIONS listed in this application.
Picture requirements
- Minimum pictures required: 4
- All applicants must include AT LEAST four color photos. All photos must be less than one year old and show your current work and booth display. Please provide a brief description of each photo and include price for product images. Photo submission MUST INCLUDE at least: - Two photos of your finished work - One photo of your full and complete booth setup - One photo of YOU in your home/studio/workspace creating your product. *These photos are critical to the jury's decision process. Applications missing the above specified images will be placed on the waitlist. You must add the photo description for each image after uploading before you can move on to the next step.
33rd Leesburg Holiday Fine Arts & Crafts show
Holidays in Leesburg Fine Arts & Crafts Show
Application deadline has passed