VENDOR INFORMATION/GUIDELINES
Colorado’s Annual Lavender Festival is looking for the finest quality handcrafted lavender products or unique arts and crafts. Priority will be given to General Members of the Lavender Association of Colorado.
Dates & Hours: The festival will be held June 24, 2023 from 9am-4pm, Riverbend Park, regardless of weather conditions, 451 Pendleton St, Palisade CO 81526. Participation allows the possibility of photography of you/your booth to be used in future advertising.
Set-up/Breakdown: Fri set up 6/23 at 4p-8p, is available if desired but there will be no security. We would suggest no product be left overnight, this is at your own risk. Set-up Sat June 24, may begin at 6:00am and must be completed by 8:45am. Check-in will be required before you can go to your space. Parking for vendors will be in a designated location. On-site parking for attendees will be available as well. Breakdown can begin at 4pm and must be completed by 6pm. Breaking down early, not cleaning your site, vehicles not moved to designated areas will result in not being invited back as a vendor. Before leaving, your location must be clean and trash free. Food Trucks will be located according to the site map provided prior to the festival in designated Food Court.
If Applicable:
Vendor Parking: All vendor vehicles must be moved by 8:00 a.m. Unload your products and display and then move your vehicle before completing your set-up. You may park on the grass to unload only. Please be aware of paint markings or flags indicating sprinkler heaes and electrical boxes and avoid driving near or over these. Vendors will be held responsible for any damage. Handicapped parking for vendors is available with permit
What can be sold: The vendor must grow or craft the majority of the products sold. Any exceptions must be approved by the Vendor Committee and Festival Director. To achieve a wide variety of goods, some products may be limited. Vendors will be notified in advance of products that have not been approved, and have the option to withdraw from the festival and receive a full refund. A vendor selling a product not disclosed in the application may, at the sole discretion of the Vendor Committee and/or Festival Director, be prohibited from any further sales of such product.
Vendor Approval: All new vendors, to any LAC event, must provide 3 photos of their booth and products with their application. All vendors must be approved by the Vendor Committee. If not approved, your application fee will be refunded in full. Notifications of acceptance and pertinent information will be sent to the vendor in a timely manner. If a selected vendor is unable to participate, the Vendor Committee/ Festival Director must receive notice before May 1st in order to receive a full refund. Booths can be shared by no more than two (2) vendors or businesses and both must be listed on the application. Sub-letting or selling of spaces is not allowed. Make sure our email is included in your Safe Sender list, we are not responsible for your failure to check your Spam/Junk folder for our notifications to you.
Space Allocation:
Single space allotted is 10x10 standard. Vendor locations will be assigned by the Vendor Committee. Any special accommodations will need to be disclosed beforehand. There is no guarantee of space assignments. Placement, flow and competition will be taken into consideration to provide the best experience for Festival attendees. Your display must NOT exceed the boundaries of your booth. STAKING IS PROHIBITED! Nothing, including tent stakes or signs, may be driven into the ground at the festival site. Tent weights are required to secure tents, 40lbs per leg is recommended.
Food Trucks are in a designated area and will have electricity provided. Please keep to your own electric box and not plug into your neighbors.
Staffing & Money: Each vendor is responsible for the appearance of their booth and conduct of those working within their booth. Each vendor is responsible to assure staffing at all times and responsible for their own finances. The vendor accepts all liability for any loss, damage, theft caused by the operation of their booth, and relieves the Lavender Association of Colorado and its representatives of any liability of the operation of their booth.
All vendors are responsible for cleaning the immediate area surrounding their booths. Trash cans and liners will be provided and located throughout the park, vendors should come prepared with receptacles and trash bags at their own booths, this includes concession booths. The park trash cans are not to be reserved for your booth’s use.
Alcohol Vendors: Will be held to the same expectations as non-alcohol vendors. You are responsible to maintain your own liquor requirements needed. You are responsible to check the required ID’s of all your patrons. We will acquire the Town of Palisade Liquor Licensing, and have fencing and security surrounding the park. A Certificate of Liability Insurance is required naming Lavender Association of Colorado as an Additional Insured.
Food vendors: Are required to comply with Mesa County Environmental Health Department and Colorado requirements for temporary food establishments. A copy of a current Food Handlers License is required by all food vendors when submitting this application and must be displayed at all times during the festival. A Certificate of Liability Insurance is required naming Lavender Association of Colorado as an Additional Insured.
Taxes, Fees and Permits: Each vendor must possess and display a valid Colorado Sales Tax License. Vendors are responsible for collecting and reporting their own sales tax. (Obtain from the State of Colorado https://www.tax.colorado.gov/businesses). Vendors must also include $10 for a Town of Palisade Temporary Special Event Business License, paid with the vendor fee and application. If vendor has already purchased an annual Town of Palisade Business License, a copy is to be submitted with the application. Any vendor application without the fee will be considered incomplete and not considered until payment is received.
Total payment submitted with this application is required to be considered.
HAVE YOU INCLUDED THE REQUIRED DOCUMENTS IN ORDER TO BE CONSIDERED?
Payment made for space fee and Temporary Special Event Business License (if you don’t hold an Annual Town of Palisade Business License).
Copy of Annual Town of Palisade Business License (if not paying the Temporary Special Event Business License).
Copy of current Food Handlers License for Food Vendors.
All Vendors: have included a Certificate of Liability Insurance naming Lavender Association of Colorado as an Additional Insured.
Maximum of three photos if a new vendor, and a SASE to have photos returned.
Application approval is contingent upon payment and all documents being included in the application or sent to the Festival Director at events@coloradolavender.org.
**By signing the application form, you have read and agree to the Vendor Information/Guidelines.
