Exhibitors & Vendors

Name: Spooktacular Hot Air Balloon Festival
Start: 2023-10-27T17:00:00-07:00
End: 2023-10-29T21:00:00-07:00
Location: 7555 N Pima Rd

Deadline: Oct 13, 2023 9:00 pm (GMT-07:00) Arizona

Spooktacular Hot Air Balloon Festival

Date: Oct 27, 2023 5:00 pm - Oct 29, 2023 9:00 pm (MST)

Scottsdale, Arizona

$ 400.00

About the application

Spooktacular Hot Air Balloon Festival - 3 days of spooky fun! Join us for our upcoming Spooktacular Hot Air Balloon Festival on October 27 - 29 at Salt River Fields! We typically have about 15,000 people come through our gates for this 3-day event! If you’re interested in participating, please click the link for the application!

When: Friday, October 27 to Sunday, October 29, 2023
Time: 5 PM - 9 PM each day
Where: Salt River Fields at Talking Stick
Address: 7555 N. Pima Rd., Scottsdale, AZ 85258

Estimated attendees each night: 5,000-8,000

Website: azspooktacular.com

This event will SELL OUT!

About the event

Join us for this NOW THREE-day spooky festival at Salt River Fields on Friday, October 27 to Sunday, October 29!

Salt River Fields at Talking Stick

Contact Organizer

Salt River Fields at Talking Stick

Contact Organizer

Terms & Conditions

EXHIBITOR & MARKET VENDOR RULES & GUIDELINES

Market Vendor Applications, non-refundable registration fee and any supporting documentation must be submitted by October 13, 2023. Salt River Fields are not responsible for applications that do not include the necessary documentation.
Submission of an application does not guarantee acceptance for the event. Due to the limited space, vendor selection will be based online of business, completion of paperwork, and payment. In addition, SRF utilizes the North American Industry Classification System (NAICS) and as such, SRF reserves the right to limit the number of participating vendors in all lines of business. Any application fees submitted will be refunded to any vendor not approved.
All vendors must hold a 2023 SRPMIC Business License if selling items at the event.
Vendors may not sublet other vendors to participate in their areas without the approval of Salt River Fields.

BOOTH REQUIREMENTS

Exclusivity is NOT guaranteed to ANY participant.
Booth space in NOT reserved until payment is received.
Vendor locations are non-negotiable.
Vendors are responsible for setup and teardown of all signage, tents, tables, and equipment (except furnishings by SRF). You may use only your assigned space.
Vehicles are only allowed on the event site for setup prior to the event and for teardown after the event closes. You will be notified when it is safe to bring your vehicle onto the event site. All vendors will receive a confirmation letter regarding load-in and load-out times.
Any vendor not staffing their booth for the duration of the event will be fined $75 and required to shut down for business.

LOAD IN/LOAD OUT INFORMATION

All vendors will receive the Vendor Guide at least 2 weeks before the event date.

GENERAL

All Spooktacular Hot Air Balloon Festival participants and their employees are expected to serve as a positive representation of the community and at no time should engage in any illegal activities.
Any vendor found in violation of these rules can be fined and immediately removed from the festival.
SRF, employees, related festival providers and participating sponsors will NOT be responsible for any injury, loss, or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned from any and all claims from such loss, damage or injury.
SRF is grateful for the support of our sponsors. All vendors are expected to work with our sponsors and follow contract specifications when applicable. This event will be photographed and/or videotaped. By participation in this event, you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by Salt River Fields at Talking Stick.

ACCEPTABLE PRODUCTS AND SERVICES FOR MARKET VENDORS INCLUDE:

Non-Perishable, commercially packaged food items
Artwork, Crafts, Jewelry, Clothing, Kitchen Utensils, Decor, Toys, Pet Products
Professional Services

PROHIBITED PRODUCTS & SERVICES INCLUDE:

Unpackaged / perishable foods of any kind
Beverages of any kind
Weapons of any kind
Any smoking or marijuana related product or services
Gaming services or sportsbooks

Related files

Certificate of Insurance Requirements

Prices

10' by 10' booth space

$400.00 (+ tax and fees)

Non-refundable

10 foot by 10 foot unfurnished booth space.

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Booth Information
Copy of your SRPMIC Business License
Certificate of Insurance (COI)

Picture requirements

Minimum pictures required: 4

Exhibitors & Vendors

Spooktacular Hot Air Balloon Festival

Application is in draft mode by event organizer