Affair of the Arts reserves the right to not accept any vendor for any reason.
Exhibitor Rules & Regulations
Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply.
1. The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance into show. You will be notified when booth payments will be processed by us.
2. Insurance: ALL EDIBLE AND FOOD VENDORS are required to supply us with 1MIL/2MIL Liability Insurance. Certificates of insurance (1 policy) naming the following as additional insured: Email to: info@festivalmanagmentgroup.com
Village of Wellington
12300 Forest Hill Blvd.
Wellington, FL 33414
3. Booth placement is carefully selected by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins.
4. Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work.
5. Display space is permitted within your 10x10 tent area only. No items are permitted placement outside of your 10x10 tent. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.
6. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended.
7. You must display appropriate conduct. The event reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.
8. Break-down of booths must be completed and removed by 8:00 PM on Sunday. Any materials left behind will be confiscated.
9. Participation is required both days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows.
10. Electricity is not provided! Quiet generators are permitted; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator. Power cords must be taped down.
11. No food products may be sold or given away by artists or business exhibitors.
12. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
13. Vendors are responsible for the collection, payment, and reporting of their own sales tax.
14. We have designated parking for exhibitors or sponsors. Parking is available in adjacent parking lots. (Site maps will be provided with your setup letter and posted in Documents in Eventeny.)
You will be provided an EXHIBITOR IDENTIFICATION file (NOT A PARKING PASS) to download, print and place on the dashboard of your vehicle. It is mandatory that you place a copy on your dashboard in order to identify you as an exhibitor and possibly prevent your vehicle from being towed.
15. Exhibitors must abide by, and displays must be in accordance with local fire regulations.
16. Palm Beach County Sheriffs and Private security provide security during the show hours of operation; private security is on site after hours. The show does not have fencing so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk.
17. All communication regarding the show is sent via email through Constant Contact and Festival Management Group and Eventeny. Please do not opt out or you will NOT receive instructions for setup etc. Check your spam/junk mail.
18. You must use 40lb weight or more per leg to anchor your booths down. If not properly weighted, you will not permitted to participate.
19. Rain, Shine, Cancellation Clause:
Regardless of weather conditions or any other circumstances, including safety hazards or unforeseen incidents, once a purchase has been confirmed and payment has been made, no refunds or cancellations will be granted. The customer acknowledges and accepts that the event or purchase will proceed as scheduled unless there is an explicit decision made by the event organizer or authority to cancel or postpone the event due to safety concerns.
The customer understands that the safety of all participants, attendees, and staff is of paramount importance. In the event of a safety hazard or emergency situation, the event organizer reserves the right to make a decision in the best interest of everyone involved. This decision may include but is not limited to the cancellation, postponement, or modification of the event, without any obligation to provide a refund.
The customer acknowledges that participating in the event or attending carries inherent risks, and they agree to assume all responsibility for their personal safety and any potential risks associated with the event. The customer agrees not to hold the event organizer or any related parties liable for any losses, damages, injuries, or inconveniences incurred due to the cancellation or modification of the event due to safety hazards or emergency situations.
This Rain or Shine Cancellation Clause is binding and non-negotiable. By proceeding with the reservation or attending the event, the customer acknowledges their understanding and acceptance of these terms and waives any claims for refunds, reimbursements, or compensation.
STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the event again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of event management.
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Village of Wellington, Delray Beach Arts, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
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FOOD VENDOR RULES & REGULATIONS
The following information applies to the event. Please read it carefully before applying. If you are unable to meet our criteria, please do not apply.
RULES OF PARTICIPATION
As a Food Vendor, I/we agree to the following:
1. All menu items must be approved. You will be asked to remove any unapproved product.
2. If the event contracts with a food or beverage sponsor, all food vendors must adhere to the contractual agreements of the sponsorship regarding product sales. (i.e. Coca Cola)
3. There will be no access to water or electricity. If you need water, you are required to supply it yourself.
4. No plastic straws permitted. Single use plastics (including Styrofoam) discouraged. This includes plastic cups, plates, and utensils.
5. Quiet/whisper generators are permitted. Any generator that can be heard outside of the confines of your assigned space is not permitted.
6. You must return your space to its original condition. Please be considerate to your neighbors and do not encroach on their space.
7. You must obtain all permits and licenses required by the Village of Wellington, Palm Beach County, and the State of Florida.
8. Proof of Liability Insurance listing the following as Certificate Holder and additional insured: Village of Wellington, 12300 Forest Hill Blvd., Wellington, FL 33414
9. You must collect and pay all sales taxes due to the State of Florida.
10. Food Vendors must adhere to the Show’s “Rules of Participation and General Policies”.
11. Please note that during set-up you will have limited vehicular access to your booth. During the show hours of operation (and a suitable period before and after), no vehicle access is permitted. If you have any concerns, please discuss them prior to your arrival.
12. Tar paper (or similar protection) must be placed to cover the entire floor of your booth.
VENDOR SET UP BEGINS at 10:00 am, Friday, Nov. 24th..
EVENT STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Staff members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the event again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the event.
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Village of Wellington, Delray Beach Arts, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
