2025 EVENT INFORMATION

July 11-13, 2025
Tulsa Marriott Southern Hills

Artists at Tokyo, OK are merchants who may sell anything that is related to their own personal hard work, craft or designs but cannot be selling manufactured/pre-packaged items such as DVDs, keychains and plushies, etc.

APPLICATION & SELECTION 
Artist selection is 100% juried. As all applications will be reviewed, artists MUST submit a way to view their work - website, Tumblr, Facebook photo gallery, etc. 

This is strictly an application and does not guarantee you a space at the convention. 
 
If you are invited to join the Shopping Bazaar, you will receive an email with a payment link. Payment is due upon receipt and your space is not guaranteed until payment is made.

 
Please note, artists are more than welcome to share space; however, we must be informed prior to the convention.
 
Approximately 30 days prior to the convention, artists will receive an email with all load-in/out information. 

COST
Each table for an artist is $300 which includes all applicable taxes and fees.

This includes:
One (1) 6’ table
Two (2) full weekend badges
Two (2) chairs/table
Dedicated Internet Access
 
Please note, any artist can purchase up to two (2) tables. 
 
Additional items available:
Additional badges - $55
Tablecloth - $5
 
Please note, there is a max of four (4) badges allowed per table purchased. 

Additional item fees may be invoiced separately after table purchase. 

CANCELLATION POLICY
All sales are final. Rollovers can be requested for one (1) year.

2025 EVENT INFORMATION

July 11-13, 2025
Tulsa Marriott Southern Hills

An exhibitor is a merchant promoting branded items; however, Tokyo, OK reserves the right to approve sales for an exhibitor, dependent upon review.

Exhibitors can include non-profit organizations, government or educational institutions, area events or conventions, as well as interest groups such as local anime/manga clubs. We also welcome local/regional authors/artists who are strictly promoting a book/webcomic/etc.

Exhibitors will also include guests, partners, and the selected charity for the current year’s convention.

TYPES OF EXHIBITORS

Exhibitors fall into two (2) categories. 

Category I - includes guests, partners, the convention charity, non-profit organizations, and government or educational institutions. 

Category 2 - includes community arts and enrichment groups such as local/regional authors or artists, interest groups such as local anime/manga clubs, and community programs/events with non-501(c)3 status. 

APPLICATION & SELECTION 
All exhibitors are required to complete this form as well. Like artists, exhibitors will need to to submit a website so that your work/services can be reviewed and exhibitor type assigned correctly.

This is strictly an application and does not guarantee you a space at the convention. 

COST

Exhibitors who fall into Category 1 receive, at no cost to them:

• Minimum one (1) 6’ table

• Minimum two (2) full weekend badges

• Two (2) chairs/table

• One (1) tablecloth/table

• Dedicated internet access

Please note, any Category 1 exhibitor can request up to two (2) tables. Category 1 exhibitors may also request an additional number of badges, which are subject to approval by Tokyo, OK. 

Exhibitors who fall into Category 2 will receive all the above and are subect to a $100 fee if sales of product/service will occur at event. Tokyo, OK reserves the right to waive this fee in lieu of an exchange of product or services. 

Category 2 exhibitors may also request an additional number of badges, which are subject to approval by Tokyo, OK.

CANCELLATION POLICY
All sales are final. Rollovers can be requested for one (1) year.

2025 EVENT INFORMATION

July 11-13, 2025
Tulsa Marriott Southern Hills

Vendors at Tokyo, OK are merchants that sell/offer pre-packaged/manufactured items. Vendors MUST submit a way to view their wares - website, tumblr, Facebook photo gallery, etc. 

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Vendors may also include OS4CA/Event partners and guest booths.

APPLICATION & SELECTION 
Spaces in the vendor room are invite-only. OS4CA does its best to balance variety and need, as well as try to ensure our vendors do the best they can during the weekend. 

This is strictly an application and does not guarantee you a space at the convention. 
 
If you are invited to join the Shopping Bazaar, you will receive an email with a payment link. Payment is due upon receipt and your space is not guaranteed until payment is made.

 
COST
Each table for an artist is $800 which includes all applicable taxes and fees.

This includes:

• One (1) 10’ x 10’ booth space

• Two (2) full weekend badges/booth space

• One (1) 6' table/booth space

• Two (2) chairs/booth space (if needed)

• Dedicated Wi-Fi access

Please note, any vendor can purchase up to four (4) booth spaces. 
 
Additional items available:

• Additional badges - $55
• Additional tables - $10

Please note, there is a max of four (4) badges allowed per booth space purchased. 

Additional item fees may be invoiced separately after table purchase. 

CANCELLATION POLICY
All sales are final. Rollovers can be requested for one (1) year.