Summerfest Tickets

*Application Process* 1. Complete the online application form 2. Provide detailed information about your booth, products/services, and category 3. Attach any necessary documents or images to support your application 4. Apply before the deadline 5. Once we approve your application, your card will be automatically charged 6. Application fees are $10 and non-refundable, even if you are wait-listed or not approved -You'll be required to submit recent photos with this application, which may be used for promotional purposes. -You will also be charged a bank and event processing fee of approximately 4.75%. *Vendor Acceptance Terms* *Vendor Acceptance* We review each vendor application individually, considering product type, display quality, location, community reviews, and professionalism. Vendors agree to promote and share event promotions through their own marketing channels *Setup and Breakdown Information* - Setup can begin at 8:30 am - Booth breakdown should commence after the event ends at 3:00 pm. You must be fully packed and cleared out by 4:00 pm *Space and Display* Vendors will be given a 10*10 outside space Vendors must stay within designated space limits, including display racks and tables. Please bring your own tent, table, and chairs. No tent stakes are allowed; tent weights are REQUIRED for safety _No Guarantee of Attendance or Sales_ Shop and Stroll Markets does not guarantee attendance or sales for any vendor. As a vendor, it is your responsibility to promote your own products and services to attract attendees to your booth. Shop and Stroll Markets will promote the event as a whole, but individual vendor sales and attendance are not guaranteed. *Event Protocol* -Space assignments are provided at check-in only. -Vendors must comply with setup timelines, remove vehicles by 15 minutes before the event, and remain open during official hours. - Booths should remain open and staffed for the duration of the event - Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards - Please dispose of any waste responsibly and leave your space clean Vendors must comply with all state and federal laws, regulations, and sales tax requirements. *Electricity* This is an outdoor event with no electricity. *Rain or Shine Events* This event occurs rain or shine; vendors are expected to attend regardless of weather. No refunds or credits will be given due to weather conditions. *Refunds and Cancellations* No refunds or credits will be given under any circumstances. If a vendor cancels or fails to participate, they forfeit their payment. *Release and Waiver* By participating, vendors consent to being photographed, recorded, and waive claims against Shop and Stroll Markets, Mary Claridy Coordinator, its employees, successors, volunteers, building owners, and tenants. Vendors are responsible for damages caused by themselves or their employees. *Marketing and Photography* Shop and Stroll Markets reserves the right to take photographs or videos of vendors' products and displays for marketing and promotional purposes. Vendors grant permission for the use of such images and agree to hold harmless Shop and Stroll Markets and its affiliates from any claims or damages arising from the use of such images. *Electricity* None provided; If electricity is needed quiet generators are necessary. *Parking* Please follow event signage if available and instructions. The streets surrounding the park area are open during the event. Vendors will be directed to a designated parking area to check in and unload their booth. *Weather* Shop and Stroll Markets is a RAIN or SHINE event. The event will take place rain or shine, and approved vendors agree to be present during the event hours despite weather conditions. Tents and banners should be properly weighted to withstand wind gusts and heavy rain. *Acts of God* Shop and Stroll Markets and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor fire, strikes, or lockouts. *Compliance with Laws* Vendors must comply with all applicable laws, regulations, and ordinances, including but not limited to health and safety regulations, tax laws, and consumer protection laws. *Vendor Conduct* Vendors are expected to conduct themselves in a professional and respectful manner at all times during the event. This includes, but is not limited to, respect for other vendors, attendees, and event staff. Vendors must comply with all instructions from event staff and security personnel. *Food Management* - Food vendors must comply with local health and safety regulations - All food products must be prepared and stored appropriately to ensure freshness and quality - Food sampling is encouraged, but please ensure sanitary practices are followed - Food Vendors will conduct sales of products or goods directly with the event consumers and shall retain 100% of the proceeds *Food Truck Menu* Food trucks and food vendors are only allowed to sell items submitted on their application and approved by Shop and Stroll Markets. Any menu changes must be approved before the festival. Food and Beverage Vendors: Outdoor only ​Insurance: All food vendors must carry a minimum of $1,000,000 liability coverage and name Holly Hill Mall and Shop and Stroll Markets LLC as additional insured. Please submit proof of COI insurance with this application. *Identification* The parties to this Agreement are: - Shop and Stroll Markets (hereinafter referred to as "SSM") - [Vendor Name] (hereinafter referred to as "Vendor") *Entire Agreement* This Agreement constitutes the entire understanding between the parties and supersedes all prior or contemporaneous agreements or understandings, whether written or oral. This Agreement may not be amended or modified except in writing signed by both parties. By participating in the Event, Vendors acknowledge that they have read, understand, and agree to be bound by the terms and conditions of this Agreement.

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