State of Downtown

Event Overview:
Thank you for your interest in catering the 2025 State of Downtown event! This annual celebration brings together local businesses, community leaders, and the public to highlight all that Downtown Fresno has to offer. We anticipate 300 guests in attendance.

 

Event Requirements
Capacity: You must be prepared to serve up to 300 guests within the event hours (5:00 pm–7:00 pm).
Please ensure your staff and food quantities can accommodate this number.
Outdoor Service: You should be prepared for an outdoor setup (e.g., popâ€up tents, tables, etc.) and have sufficient staff on hand to serve food.
Serving Staff: Provide a team large enough to handle plating/serving/buffet lines efficiently.
Menu: You must include at least one vegetarian option in your menu.
Variety is strongly encouraged—please highlight if you offer vegan, glutenâ€free, or other dietaryâ€friendly dishes.
Menu Submission: You will be prompted to upload a PDF menu as part of this application. A PDF copy of your full catering menu (with pricing, if applicable) must be uploaded through this application.
If you plan to serve an abbreviated or custom menu for the event, clearly label it as such.

 

Additional Guidelines & Considerations
Health & Safety: You are responsible for complying with all local health department guidelines. If permits or special licensing are required, be prepared to furnish them.
Equipment & Power: If you require electricity or special hookups, please note it in the application. Outdoor power sources can be limited, so we need this information in advance.
Weather Contingencies: The event is rainâ€orâ€shine. In the event of inclement weather, we will do our best to accommodate covered spaces, but please have a plan for protecting food and equipment.
Professionalism & Conduct: As an event partner, you and your staff are expected to conduct yourselves courteously and professionally. Please help us cultivate a welcoming environment for all guests.
Damages & Cleanup: You are responsible for any damages caused by your equipment or team, and for ensuring your designated area is cleared of trash and debris after the event.

Application Process & Key Dates
Submit Your Application

Complete the online form with your business information, staff details, and any special requirements.
Upload a PDF of your menu and up to four (4) supporting photos of your dishes, past events, or setup.
Review Period

We will review all applications on a rolling basis beginning January 31.
Our goal is to finalize the selected caterer by April 3, 2025.
Approval, Rejection, & Waitlist Notices

If approved, you’ll receive an email confirming your participation. This message will outline next steps, including any additional fees, permits, or logistical details.
If rejected, you’ll be notified via email. We sincerely appreciate your interest and encourage you to consider future events.
In rare instances, applicants may be waitlisted due to space, scheduling, or other constraints. We will contact you if a spot opens.

Contact Information
If you have any questions or concerns, please contact:

Downtown Fresno Partnership
Email: marissa@downtownfresno.org

About the event: Downtown Fresno Partnership's annual State of Downtown is an opportunity for those excited about the future of Downtown Fresno to get together and celebrate our communities' champions and achievements. We also look forward to the bright future with big things in store. What will volunteers do? Greet attendees warmly as they arrive at the event venue. Verify registration and provide necessary materials such as badges, programs, etc.. Welcome event sponsors and their representatives upon arrival. Assist sponsors with check-in procedures and ensure they have all necessary Help attendees navigate the event venue by providing directions and guidance. Assist with locating specific sessions, exhibits, or amenities within the venue. Be knowledgeable about the layout of the venue and key points of interest. Assist with the setup of event equipment, signage, and decorations prior to the start of the event. Ensure that all areas of the venue are properly prepared and organized according to the event plan. What will volunteers need to bring or wear? comfy shoes, business casual wear