KidFest & Camp Fair Application

Browse through our application and let us know if you have any questions. This is an electronic agreement and by selecting a space, you are validating and approving this agreement electronically.    Overview of Event Hosted on Sunday, March 23, 2025 from 12:00-4:00 pm at the Melbourne Auditorium, the 5th Annual KidFest & Camp Fair’s purpose is to celebrate getting ready for summer and to excite area youth’s senses and creativity through fun and play. Local businesses are on hand to share resources and services focusing on health & wellness, education, safety, summer camps, year-round programs, special needs and other family-related topics. Over 1,500 families attend. The KidFest & Camp Fair was initiated to further family involvement throughout the community and mainly covers preschool to middle school although all ages are welcome to attend. The event is an outstanding opportunity for sponsor branding, marketing, cross-promotion, product or service showcase and a vehicle for positive community influence. Advertising, Publicity & Promotion  The KidFest & Camp Fair is heavily promoted using a combination of radio, print, digital and social media advertising. What Makes Our Events Different? We are different because we do not charge for the many fun activities onsite! A lot of family and kid-friendly events charge $10 or more in admission, and even more for activities. We want our attendees to focus on our sponsors and vendors. 

1. EXHIBITS - Display material must be confined to the vendor/sponsor space. No placard, stickers, or other signs relating to nonpaid businesses will be allowed. Only one business per space; tables cannot be shared by two businesses. 2. NO REFUNDS – There are no refunds for any reason if vendor/sponsor cancels. 3. PLACEMENT - Space will be assigned at the discretion of Show Management.  4. SALE OF MERCHANDISE - Must comply with all local, state, and federal laws and regulations.  5. CLEAN UP – Vendor/sponsor is responsible for removal of their boxes, pallets, trash, etc. Vendors who do not remove their trash will be subject to a $30 fine.  6. LIMITATION OF LIABILITY - Vendor/sponsor agrees to hold the City of Melbourne, Melbourne Auditorium, and Touch of Magic Events LLC harmless and blameless and will make no claim for any reason whatsoever, including negligence, against Show Management, its officers, agents, employees, or the lessors or owners of the Facility for loss, theft, damage or destruction of property, nor for any injury to it or its employees, agents, or invitees while in the Facility.  7. CARE AND STAFFING OF EXHIBITS - All coverings of exhibits must be removed, and vendor/sponsor must be on duty no later than 10 minutes prior to the opening of the show. The table must be manned until the event ends. No more than three representatives may occupy a single vendor/sponsor table at a time. 8. COMPLIANCE WITH LAWS - Vendor/sponsor shall not engage in any display, publication, performance, or other activity which conflicts with any applicable law, regulation, rule or ordinance, nor shall exhibitor, or its representatives or employees, engage in any lewd display, publication or performance. Vendor/sponsor will be responsible for obtaining all necessary governmental permits and licenses.  9. NO GUARANTEE OF ATTENDANCE - Show Management does not guarantee specific volumes or levels of attendance at the Event. Vendor/sponsor shall not be entitled to any refund, in full or in part, of any amounts paid based on actual attendance level. 10. FIRE AND SAFETY LAWS - Vendor/sponsor is responsible for complying with all Federal, State and City laws. Wiring must comply with fire department and underwriter's rules. Smoking in exhibits is forbidden. Crowding will be restricted. No vendor/sponsor shall bring into the facility any combustibles. All decorations must be flame proof. 11. TEAR DOWN - Early breakdown is strictly prohibited. Vendors/sponsors who are found to break down early will not be invited back for future shows. 12. RESCHEDULING OF EVENT POLICY - Certain events can pre-empt a show, such as COVID-19. As a result, show management may have to reschedule an event. If an event is rescheduled, all contracts and payments are binding to the rescheduled date. If unable to attend the new date, you will receive a credit for a future show. 13. VENDOR/SPONSOR TRADE - If the agreed upon activities or items are not provided, vendor/sponsor cancels, or vendor/sponsor breaks activities down before the event is over, the full value of the trade will be due immediately.