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Sponsor Application

Credit Card Payment - 2025 Sponsorship Application

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Deadline: Aug 01, 2025 5:00 pm (GMT-05:00) Central Time (US & Canada)
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54th Septemberfest
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Date: Aug 30, 2025 10:00 am - Sep 01, 2025 9:00 pm (CDT)
place
201 Schaumburg Court, Schaumburg, Illinois 60193, United States

About the event

Village of Schaumburg
Village of Schaumburg
Contact Organizer
Village of Schaumburg
Village of Schaumburg
Contact Organizer

About the application

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Terms & Conditions

Related files

Sponsorship Guidelines - Septemberfest 2025.pdf

Prices

On-Site Activation Booth - One (1) Day $2,750.00 Non-refundable On-site Sponsor Activation Booth and Optional Labor Day Parade Participation • Includes one (1) 10’ x 10’ tent (unless sponsor indicated they will bring their own tent), two skirted tables, two chairs, and access to electricity (if specified) • Includes on-site parking for two vehicles per day of sponsorship • Separate application required to participate in the parade • Certificate of Insurance (COI) required for booth holders • Subject to all terms and conditions outlined in Sponsorship Guidelines document
On-Site Activation Booth - One (1) Day - Reduced Rate $375.00 Non-refundable Reduced rate activation opportunities are reserved for independently owned and operated, non-franchise businesses employing 10 or fewer employees that are located within the Village of Schaumburg or Schaumburg Township limits. In addition, Schaumburg Business Association members are eligible for discounted activation rates. Subject to verification. On-site Sponsor Activation Booth and Optional Labor Day Parade Participation • Includes one (1) 10’ x 10’ tent (unless sponsor indicated they will bring their own tent), two skirted tables, two chairs, and access to electricity (if specified) • Includes on-site parking for two vehicles per day of sponsorship • Separate application required to participate in the parade • Certificate of Insurance (COI) required for booth holders • Subject to all terms and conditions outlined in Sponsorship Guidelines document
On-Site Activation Booth - Two (2) Days $5,000.00 Non-refundable On-site Sponsor Activation Booth and Optional Labor Day Parade Participation • Includes one (1) 10’ x 10’ tent (unless sponsor indicated they will bring their own tent), two skirted tables, two chairs, and access to electricity (if specified) • Includes on-site parking for two vehicles per day of sponsorship • Separate application required to participate in the parade • Certificate of Insurance (COI) required for booth holders • Subject to all terms and conditions outlined in Sponsorship Guidelines document
On-Site Activation Booth - Two (2) Days - Reduced Rate $600.00 Non-refundable Reduced rate activation opportunities are reserved for independently owned and operated, non-franchise businesses employing 10 or fewer employees that are located within the Village of Schaumburg or Schaumburg Township limits. In addition, Schaumburg Business Association members are eligible for discounted activation rates. Subject to verification. On-site Sponsor Activation Booth and Optional Labor Day Parade Participation • Includes one (1) 10’ x 10’ tent (unless sponsor indicated they will bring their own tent), two skirted tables, two chairs, and access to electricity (if specified) • Includes on-site parking for two vehicles per day of sponsorship • Separate application required to participate in the parade • Certificate of Insurance (COI) required for booth holders • Subject to all terms and conditions outlined in Sponsorship Guidelines document
On-Site Activation Space - Three (3) Days $6,500.00 Non-refundable On-site Sponsor Activation Booth and Optional Labor Day Parade Participation • Includes one (1) 10’ x 10’ tent (unless sponsor indicated they will bring their own tent), two skirted tables, two chairs, and access to electricity (if specified) • Includes on-site parking for two vehicles per day of sponsorship • Separate application required to participate in the parade • Certificate of Insurance (COI) required for booth holders • Subject to all terms and conditions outlined in Sponsorship Guidelines document
On-Site Activation Space - Three (3) Days - Reduced Rate $850.00 Non-refundable Reduced rate activation opportunities are reserved for independently owned and operated, non-franchise businesses employing 10 or fewer employees that are located within the Village of Schaumburg or Schaumburg Township limits. In addition, Schaumburg Business Association members are eligible for discounted activation rates. Subject to verification. On-site Sponsor Activation Booth and Optional Labor Day Parade Participation • Includes one (1) 10’ x 10’ tent (unless sponsor indicated they will bring their own tent), two skirted tables, two chairs, and access to electricity (if specified) • Includes on-site parking for two vehicles per day of sponsorship • Separate application required to participate in the parade • Certificate of Insurance (COI) required for booth holders • Subject to all terms and conditions outlined in Sponsorship Guidelines document
Digital Advertising: Social Media Video $300.00 Non-refundable • Content will be posted at Septemberfest's discretion (generally during festival week, throughout the festival weekend, or following the event) • Content supplied by sponsor, subject to approval & due by August 1 • Sponsor to provide Facebook and/or Instagram accounts to be tagged High‐quality JPG or PNG (minimum 1920x1080 72dpi resolution) images and links to video files in MP4 format can be sent via internet browser‐based file transfer methods like WeTransfer, Dropbox, Hightail, Google Drive, etc. to rbenvenuti@schaumburg.com. Links to YouTube videos will not be accepted.
Digital Advertising: Social Media Static Ad $200.00 Non-refundable • Content will be posted at Septemberfest's discretion (generally during festival week, throughout the festival weekend, or following the event) • Content supplied by sponsor, subject to approval & due by August 1 • Sponsor to provide Facebook and/or Instagram accounts to be tagged High‐quality JPG or PNG (minimum 1920x1080 72dpi resolution) images and links to video files in MP4 format can be sent via internet browser‐based file transfer methods like WeTransfer, Dropbox, Hightail, Google Drive, etc. to rbenvenuti@schaumburg.com. Links to YouTube videos will not be accepted.
On-Site Digital Advertising Package $1,200.00 Non-refundable $1,400 value. Sponsors receive one (1) full-size static ad that will be displayed on three (3) billboards: Festival Entrance Billboard, Central Billboard and the Main Stage Billboard. Festival Entrance & Central LED Billboards Digital static graphics, ads and logos are displayed on two LED billboards at the festival: one at the primary festival entrance near the shuttle buses and the other near the pond and plaza, facing the Craft Beer & Wine Area and the Local Stage. Ads are displayed during all festival hours earning your brand thousands of impressions throughout the weekend. Ads rotate every 10 seconds. Main Stage LED Billboards Digital static graphics, ads, and videos are displayed on a large LED screen for viewing by a relatively captive audience at the Main Stage. Graphics are displayed from the time the festival opens until the opening performer takes the stage, and again until the headliner performs earning your brand thousands of impressions. Ads rotate every 10 seconds. • Sponsor ad displayed on Festival Entrance, Central and Main Stage LED screens • Content supplied by sponsor • Content subject to approval by Septemberfest • Static graphic/ads based on 10-second rotations • Sponsor-provided content to be sent to rbenvenuti@schaumburg.com by August 1, 2025. Links to high-quality (Full HD/1920x1080) images and video files in MP4 format can be sent via internet browser-based file transfer methods like WeTransfer, Dropbox, Hightail, Google Drive, etc. to rbenvenuti@schaumburg.com. Links to YouTube videos will not be accepted.
On-Site Digital Advertising: Festival Entrance & Central LED Billboard Ads $800.00 Non-refundable Sponsors receive one (1) full-size static ad that will be displayed on two (2) billboards: Festival Entrance and Central LED Billboards Festival Entrance & Central LED Billboards Digital static graphics, ads and logos are displayed on two LED billboards at the festival: one at the primary festival entrance near the shuttle buses and the other near the pond and plaza, facing the Craft Beer & Wine Area and the Local Stage. Ads are displayed during all festival hours earning your brand thousands of impressions throughout the weekend. Ads rotate every 10 seconds. • Sponsor ad displayed on Festival Entrance and Central LED screens • Content supplied by sponsor • Content subject to approval by Septemberfest • Static graphic/ads based on 10-second rotations • Sponsor-provided content to be sent to rbenvenuti@schaumburg.com by August 1. Links to high-quality (Full HD/1920x1080) images and video files in MP4 format can be sent via internet browser-based file transfer methods like WeTransfer, Dropbox, Hightail, Google Drive, etc. to rbenvenuti@schaumburg.com. Links to YouTube videos will not be accepted.
On-Site Digital Advertising: Festival Entrance & Central LED Billboard Ads - Reduced Rate $700.00 Non-refundable Reduced rate opportunities are reserved for independently owned and operated, non-franchise businesses employing 10 or fewer employees that are located within the Village of Schaumburg or Schaumburg Township limits. In addition, Schaumburg Business Association members, nonprofit organizations and participating restaurants are eligible for reduced rates. Subject to verification. Sponsors receive one (1) full-size static ad that will be displayed on one (1) billboard: Main Stage LED Billboard. Sponsors receive one (1) full-size static ad that will be displayed on two (2) billboards: Festival Entrance and Central LED Billboards Festival Entrance & Central LED Billboards Digital static graphics, ads and logos are displayed on two LED billboards at the festival: one at the primary festival entrance near the shuttle buses and the other near the pond and plaza, facing the Craft Beer & Wine Area and the Local Stage. Ads are displayed during all festival hours earning your brand thousands of impressions throughout the weekend. Ads rotate every 10 seconds. • Sponsor ad displayed on Festival Entrance and Central LED screens • Content supplied by sponsor • Content subject to approval by Septemberfest • Static graphic/ads based on 10-second rotations • Sponsor-provided content to be sent to rbenvenuti@schaumburg.com by August 1. Links to high-quality (Full HD/1920x1080) images and video files in MP4 format can be sent via internet browser-based file transfer methods like WeTransfer, Dropbox, Hightail, Google Drive, etc. to rbenvenuti@schaumburg.com. Links to YouTube videos will not be accepted.
On-Site Digital Advertising: Festival Entrance & Central LED Billboard Ads - Shared Value $400.00 Non-refundable NEW FOR 2025! Your brand’s static graphic/image/logo displayed in a grid pattern alongside other brands’ ads (up to 4 ads displayed at one time) on the Festival Entrance Billboard and Central LED Billboards. Festival Entrance & Central LED Billboards Digital static graphics, ads and logos are displayed on two LED billboards at the festival: one at the primary festival entrance near the shuttle buses and the other near the pond and plaza, facing the Craft Beer & Wine Area and the Local Stage. Ads are displayed during all festival hours earning your brand thousands of impressions throughout the weekend. Ads rotate every 10 seconds. • Sponsor ad displayed on Festival Entrance, Central and Main Stage LED screens • Content supplied by sponsor • Content subject to approval by Septemberfest • Static graphic/ads based on 10-second rotations • Sponsor-provided content to be sent to rbenvenuti@schaumburg.com by August 1. Links to high-quality (Full HD/1920x1080) images and video files in MP4 format can be sent via internet browser-based file transfer methods like WeTransfer, Dropbox, Hightail, Google Drive, etc. to rbenvenuti@schaumburg.com. Links to YouTube videos will not be accepted.
On-Site Digital Advertising: Main Stage LED Billboard Static Ad $600.00 Non-refundable Sponsors receive one (1) full-size static ad that will be displayed on one (1) billboard: Main Stage LED Billboard. Main Stage LED Billboard Digital static graphics, ads, and videos are displayed on a large LED screen for viewing by a relatively captive audience at the Main Stage. Graphics are displayed from the time the festival opens until the opening performer takes the stage, and again until the headliner performs earning your brand thousands of impressions. Ads rotate every 10 seconds. • Sponsor ad displayed on Main Stage LED screen • Content supplied by sponsor • Content subject to approval by Septemberfest • Static graphic/ads based on 10-second rotations • Sponsor-provided content to be sent to rbenvenuti@schaumburg.com by August 1. Links to high-quality (Full HD/1920x1080) images and video files in MP4 format can be sent via internet browser-based file transfer methods like WeTransfer, Dropbox, Hightail, Google Drive, etc. to rbenvenuti@schaumburg.com. Links to YouTube videos will not be accepted.
On-Site Digital Advertising: Main Stage LED Billboard Static Ad - Reduced Rate $500.00 Non-refundable Reduced rate opportunities are reserved for independently owned and operated, non-franchise businesses employing 10 or fewer employees that are located within the Village of Schaumburg or Schaumburg Township limits. In addition, Schaumburg Business Association members, nonprofit organizations and participating restaurants are eligible for reduced rates. Subject to verification. Sponsors receive one (1) full-size static ad that will be displayed on one (1) billboard: Main Stage LED Billboard. Main Stage LED Billboard Digital static graphics, ads, and videos are displayed on a large LED screen for viewing by a relatively captive audience at the Main Stage. Graphics are displayed from the time the festival opens until the opening performer takes the stage, and again until the headliner performs earning your brand thousands of impressions. Ads rotate every 10 seconds. • Sponsor ad displayed on Main Stage LED screen • Content supplied by sponsor • Content subject to approval by Septemberfest • Static graphic/ads based on 10-second rotations • Sponsor-provided content to be sent to rbenvenuti@schaumburg.com by August 1. Links to high-quality (Full HD/1920x1080) images and video files in MP4 format can be sent via internet browser-based file transfer methods like WeTransfer, Dropbox, Hightail, Google Drive, etc. to rbenvenuti@schaumburg.com. Links to YouTube videos will not be accepted.
On-Site Digital Advertising: Main Stage LED Billboard Video Ad - Up to 60 seconds $1,250.00 Non-refundable Sponsors receive one (1) full-size video ad up to 60 seconds that will be displayed on one (1) billboard: Main Stage LED Billboard. Main Stage LED Billboard Digital static graphics, ads, and videos are displayed on a large LED screen for viewing by a relatively captive audience at the Main Stage. Graphics are displayed from the time the festival opens until the opening performer takes the stage, and again until the headliner performs earning your brand thousands of impressions. Ads rotate every 10 seconds. • Sponsor ad displayed on Main Stage LED screen • Content supplied by sponsor • Content subject to approval by Septemberfest • Static graphic/ads based on 10-second rotations • Sponsor-provided content to be sent to rbenvenuti@schaumburg.com by August 1. Links to high-quality (Full HD/1920x1080) images and video files in MP4 format can be sent via internet browser-based file transfer methods like WeTransfer, Dropbox, Hightail, Google Drive, etc. to rbenvenuti@schaumburg.com. Links to YouTube videos will not be accepted.
On-Site Digital Advertising: Main Stage LED Billboard Video Ad - Duration: 1:01-2:00 $1,750.00 Non-refundable Sponsors receive one (1) full-size video ad up to 2 minutes that will be displayed on one (1) billboard: Main Stage LED Billboard. Main Stage LED Billboard Digital static graphics, ads, and videos are displayed on a large LED screen for viewing by a relatively captive audience at the Main Stage. Graphics are displayed from the time the festival opens until the opening performer takes the stage, and again until the headliner performs earning your brand thousands of impressions. Ads rotate every 10 seconds. • Sponsor ad displayed on Main Stage LED screen • Content supplied by sponsor • Content subject to approval by Septemberfest • Static graphic/ads based on 10-second rotations • Sponsor-provided content to be sent to rbenvenuti@schaumburg.com by August 1. Links to high-quality (Full HD/1920x1080) images and video files in MP4 format can be sent via internet browser-based file transfer methods like WeTransfer, Dropbox, Hightail, Google Drive, etc. to rbenvenuti@schaumburg.com. Links to YouTube videos will not be accepted.
On-Site Digital Advertising: Main Stage LED Billboard Video Ad - Duration: 2:01-3:00 $2,250.00 Non-refundable Sponsors receive one (1) full-size video ad up to 3 minutes that will be displayed on one (1) billboard: Main Stage LED Billboard. Main Stage LED Billboard Digital static graphics, ads, and videos are displayed on a large LED screen for viewing by a relatively captive audience at the Main Stage. Graphics are displayed from the time the festival opens until the opening performer takes the stage, and again until the headliner performs earning your brand thousands of impressions. Ads rotate every 10 seconds. • Sponsor ad displayed on Main Stage LED screen • Content supplied by sponsor • Content subject to approval by Septemberfest • Static graphic/ads based on 10-second rotations • Sponsor-provided content to be sent to rbenvenuti@schaumburg.com by August 1. Links to high-quality (Full HD/1920x1080) images and video files in MP4 format can be sent via internet browser-based file transfer methods like WeTransfer, Dropbox, Hightail, Google Drive, etc. to rbenvenuti@schaumburg.com. Links to YouTube videos will not be accepted.
On-Site Sponsor Banners $125.00 Non-refundable • Banners prominently displayed across the 40-acre festival grounds in high-traffic and high-visibility areas (3’ x 8’ banners are highly recommended) • Banners supplied by sponsor and returned in mid-September after Septemberfest • Drop-off your company banners in mid-August and no later than August 22 to the Special Events office located in the Al Larson Prairie Center for the Arts at 201 Schaumburg Ct. in Schaumburg Monday-Friday between 9 am-5 pm.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Are you applying for an On-Site Activation (tents, booths, displays, etc.)?
  • Please select the Social Media Advertising Opportunities you're interested in.
  • Please select the On-Site Activation opportunity you're applying for.
  • Please let us know which day(s) you're interested in exhibiting. If you require a footprint larger than 10' x 10', please STOP and submit the Premium Sponsorship Inquiry form.
  • If available, please upload your social media ad content. Content must be submited to rbenvenuti@schaumburg.com by August 1.
  • Are you applying for an On-Site Digital Advertising Opportunity (LED Billboards)
  • Will you be utilizing a tent provided by Septemberfest or will you bring your own? Restrictions apply to sponsors bringing their own tent (see Sponsorship Guidelines for details) and space is limited, especially to those not sponsoring all three days.
  • Are you applying for a Social Media Ad?
  • Please list display items, promotional giveaways, handouts, brochures, etc. Please note restrictions apply (see Sponsorship Guidelines for details) and items displayed or given to patrons are subject to approval by the festival.
  • Are you applying for On-Site Sponsor Banners?
  • A certificate of insurance (COI) is required for on-site activations and must be submitted by August 1.
  • If applying for an in-kind sponsorship, please provide a brief description and include the value (in dollars) of your proposed sponsorship.
  • Please upload a certificate of insurance (COI) if available.
  • For sponsorship investments of $600+: Are you interested in participating in the Labor Day Parade? Please note a separate parade application is required & due by August 1.
  • What are your electrical requirements? If none, please state "N/A." Please see Sponsorship Guidelines for details.
  • Are you interested in locking-in your sponsorship option and pricing for multiple years?
  • I have reviewed and agree to the terms and conditions and sponsorship guidelines included in the document section of the application.
  • Please select the On-Site Digital Advertising Opportunities you're interested in.
  • If available, please upload your LED billboard content. Content must be submited to rbenvenuti@schaumburg.com by August 1.
  • Please provide your Facebook and Instagram handle(s) so we can tag your account(s) in your sponsored post. Please specify Facebook versus Instagram handles in your response if they're different.
Credit Card Payment - 2025 Sponsorship Application
Credit Card Payment - 2025 Sponsorship Application
54th Septemberfest
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