Vendors must provide their own:
1. One (1) 10X10 Tent with proper weights (no staking), unless otherwise authorized. If additional spaces is needed, please indicate what is needed.
2. Tables that fit within your booth perimeters, and chairs for you and your staff.
3. Electricity is not offered. Please contact City Special Events staff to discuss. Generators must be approved by event staff before using and quiet in nature as to not to disturb other vendors, event or attendees.
4. Vendors should check in with Special Events staff upon arriving to vendor location beginning at 3 PM on each event date.
5. Set up may begin at 3 PM and take down must be complete by 9:30 PM. If extra time is needed, please reach out to staff.
6. Canton St. closes to vehicular traffic at 5:00 PM. Anyone arriving after road closure will have to park off-site and then walk-in tent and all booth materials.
7. Set up cannot impede pedestrian traffic on sidewalks or in public right of way.
8. All set up must be complete by 4:45 PM. This includes moving cars outside of the venue area.
9. Although we ask you to break down beginning at 9:00 PM, you will not be able to bring a car in or out of the event areas prior to the road reopening. It is dangerous for us to get cars in or out of the event. We are happy to try to help you work on a plan for an easy breakdown; please discuss with Special Events staff prior to the first event in April.
10. Vendors will be notified by an event staff or Police Officer when it is safe to drive in the event area. Driving in the event area before the road is open is prohibited and vendors will face possible exclusion from all future events. This is a safety precaution that we expect all of our vendors to abide by.
11. Festival is rain or shine. If weather becomes a factor, the event will not be canceled until the day of the event. A Special Events staff member will contact you if there are changes or cancellations.
12. No-show/No-Call vendors will forfeit payment and will not be allowed back to the event after three (3) no-show/no-call occurrences.
13. Playing or projecting music is not allowed. Music for the event is provided by pre-approved talent.
14. All alcohol sales/serving are not permitted.
15. Designated booth spaces may not be relocated.
16. Designated areas may not be sublet or shared without preapproval. If a vendor is observed selling product(s) or sharing booth space that were not approved on the vendor application or by event staff, the vendor will be asked to stop immediately and will be considered in violation of the vendor agreement and face possible removal from the event.
17. No refunds or adjustments will be granted.
18. Vendor designated area should be left clean and free of trash upon event closure.
19. All vendors must show respect to the community “our customers” and the event staff. As a vendor you are now the image of Roswell and bad behavior, violence, harassment, rude or disrespectful behavior is grounds for immediate removal from the event, loss of vendor payment and a police escort if deemed necessary.
20. Sponsor/Vendor herby agrees that monies collected shall be used for designated event with any excess funds to be used for any and all other Special Events within the City of Roswell.
21. Liability Waiver and Release: I, hereby assume all responsibility for, and risks and hazards of, participation in the rental activity planned by my group. In considerations of the City of Roswell providing permission to use the space requested, I, and all members of my rental group, do hereby release the City of Roswell, including all officials, officers, employees, sponsors, organizers, supervisors, volunteers, participants, and all other agents, of any and all claims, demands, rights, and causes of action of whatever kind and nature, arising from and by reason of, and all known and unknown, foreseen and unforeseen, bodily and personal injuries, damage to property, and the consequences thereof, resulting from participation in the rental activity planned in the City of Roswell. By reading this information and submitting this vendor application, you are agreeing to abide by all rules and regulations set forth by the event organizers for Alive in Roswell 2025 and made a part hereof by reference. Any violation of these guidelines will result in forfeiture of the designated area without refund.
