Board Chair Position Overview

The board chair oversees board affairs, ensuring the integrity of the board’s process in governing and supporting the organization. The chair acts as the representative of the board as a whole.

Key Responsibilities

During board/committee meetings

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• Facilitate board/committee  meetings and encourage strategic discussion

• Create board meeting agendas

• Review agenda and supporting materials before board and committee meetings.

• Engage the board in strategic planning and program evaluation

• Appoint committee leaders

• Serve as a board representative on committees

Outside of board meetings

Lead the board in governing the organization

• Assume ultimate responsibility for the integrity of the organization's finances,  working with appropriate board members and committees to oversee the organization's budget and ensure resources

• Lead a comprehensive board assessment annually

• Mentor incoming board members

• Attend all board and committee meetings and functions, such as special events

• Be informed about the organization’s mission, services, policies, and programs

• Serve on committees or task forces and offer to take on special assignments.

• Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization

• Oversee the board election process

• Keep up-to-date on developments in the organization’s field

• Follow conflict-of-interest and confidentiality policies

• Participate in finding sponsorship opportunities and fundraising activities

• Oversee the appointment of Faire management positions

Cultivate strong partnerships with board members, Committee leaders, Management, and membership

Play a leadership role in community relations 

• Cultivate relationships with individual donors, funders, and other key community stakeholders.

• Speak for the board in the event of a controversy or crisis

• Keep up-to-date on developments in the organization’s field.

• Mindfully help choose who our nonprofit partners will be each year

Board Secretary Position Overview

The board secretary helps oversee board affairs, ensuring the integrity of the board’s process in governing and supporting the organization. The board secretary is an active conduit for communication between the board, management, and members, by giving proper notice of any meetings and timely distribution of materials such as agendas and meeting minutes.

Key Responsibilities

During board/committee meetings 

Record and distribute meeting minutes

Maintain accurate records

Update Calendar with pertinent information

Assume responsibilities of the chair in the absence of the board chair and vice chair

Review agenda and supporting materials prior to board and committee meetings

Serve as a board representative on committees

Outside of board meetings

Lead the board in governing the organization

• Maintain organization's Google Workspace

• Serve as a governance coach or advisor to the board on their processes

• Be acquainted with the bylaws and have access to them

• Ensure the organizational records are maintained according to the law and are available upon request by authorized board members or executive management

• Bylaws, Articles of incorporation, up-to-date records of; Membership; board minutes; financial reports; other important documents

• Be informed about the organization's mission, services, policies, and programs

• Keep up to date on developments in the organization's field

• Follow conflict of interest and confidentiality policies

• Cultivate relationships with individual donors, funders, and other key community stakeholders

   

  Advise the board in the event of the controversy or crisis

  • Keep up to date on developments in the organization's field

  • Mindfully help choose who our nonprofit partners will be each year

Board Vice Chair Position Overview

The board vice chair helps oversee board affairs, ensuring the integrity of the board’s process in governing and supporting the organization. The Vice Chair shall serve in the Chair's place in the event the Chair is unable to serve or perform duties delegated to the Chair. The Vice Chair may have such additional duties as delegated to him or her by the Board of Directors or the Chair

Key Responsibilities

During board/committee meetings

In the absence of Chair, coordinates facilitation of board meetings, ensures agendas and minutes are distributed, and implements the strategic plan
Performs other responsibilities as assigned by the board
Provides leadership and direction to the Board of Directors
Ensures transparent communication between all Board members
Helps guide and mediate Board actions with respect to organizational priorities and governance concerns
Serve as a board representative on committees

Outside of board meetings

Assists the board chair in governing the organization

Be prepared to assume all board chair responsibilities in the absence of the board chair
Assist the board chair with  a comprehensive board assessment annually
Mentor incoming board members
Attend all board and committee meetings and functions, such as special events
Be informed about the organization’s mission, services, policies, and programs
Serve on committees or task forces and offer to take on special assignments.
Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization
Assist the board chair with the board election process
Keep up-to-date on developments in the organization’s field
Follow conflict-of-interest and confidentiality policies
Participate in finding sponsorship opportunities and fundraising activities
Assist board chair with  the appointment of Faire management positions
Cultivate strong partnerships with board members, Committee leaders, Management, and membership

Play a leadership role in community relations 

Cultivate relationships with individual donors, funders, and other key community stakeholders.
Speak for the board in the event of a controversy or crisis in the absence of the board chair
Keep up-to-date on developments in the organization’s field.
Mindfully help choose who our nonprofit partners will be each year