IMPORTANT INFORMATION

EVENT DATE & TIMES:
Monday, March 24th, 2025 

Rain Date: Tuesday, March 25th, 2025 (pending weather forecast)

(in the event of bad weather, Savor will be moved) (The DDA will make the weather call 24 hours prior to the event)

Time: 5:30pm – 9pm (2pm – setup begins on Atlantic Ave) 

Location: E. Atlantic Ave from Swinton to 5th Ave

Event Producer: 

The Downtown Development Authority in partnership with Delray Beach Magazine. The DDA manages all the event logistics. 

Participation Costs: $700.00/per restaurant to the DDA

As part of the Savor the Avenue event, each restaurant to pay a participation fee of $500 and then a $200 towards the local non profit beneficiary. One check to be made out to the Downtown Development Authority upon receipt of invoice. 

TABLE SETUP/ NUMBER OF SEATS: 

Each restaurant will again be provided 8ftx30in tables and white folding chairs for each table.  The maximum number of tables provide is 8ft tables with 6 or 8 chairs per table.  There is a limit as it fits within the footprint.  We will start from 2024 numbers and add once all restaurants have been confirmed. (max limits will be needed based on the footprint). 

RESTAURANT RESPONSIBILITIES AND DUE DATES

· Providing a 4-course menu with beverage pairings and Champagne toast 

· PRICING:  Each restaurant will determine the best price for their Savor Menu offering. This should be included on your menu. 

· MENU to be in a PDF format to include beverage pairing, price and the number or link to use for the Reservation. 

· DUE: to the DDA by Dec. 27. Dmorien@downtowndelraybeach.com

· Reservations will go LIVE or Open on FEBRUARY 1ST

· Commit to the Reservation count submitted on this agreement 

· Restaurant to take reservations directly starting on February 1, 2025

· Restaurant to collect payment directly from guests and an email address for the DDA

· Communicate to staff your restaurants reservation policies and procedures prior to reservations opening        

· Communicate to the DDA on reservation sales status

· Responsible for providing own linens, dishware, glassware, flatware, champagne & glasses for champagne toast

· Payment to DDA due by Dec. 27, 2023

· Restaurant staff responsible for set up and tear down assistance of your restaurant area

· Restaurant responsible for clearing of garbage off the street; no dumping of wine or grease down the storm drain 

· Restaurant responsible to assists with the check in of guests with the DDA event staff 

· Restaurant responsible to decorate or dress the table and provide an enhanced experience for the guests and your employees 

· Agree to hold harmless the DDA and City and provide a COI naming City and DDA as additionally insured 

DDA RESPONSIBILITIES

The DDA will provide and manage the following:

· Event permitting and Alcohol permitting: DDA pulls the special event permit and a special event alcohol permit from the county

· Provide tables and chairs for dining and two additional for beverage service and checkin (equipment provided based on Restaurant Agreement and needs) 

· DDA to provide limited kitchen equipment and tenting for restaurant participants who are not located in the event footprint

·  Provide the audio and DJ for sound and music throughout the event 

· Providing additional décor and lighting 

· Event photographer and videographer 

· Event planning, set up and tear down with assistance from restaurants

· Event lanyards with the Restaurant Name listed on them, wristbands for each 

· DDA to provide a Volunteer Staff to assist with the Checkin process; once guests are checked in with the hostess, they will receive landyard and wristband from DDA Volunteer 

· Special Event insurance 

· TABLE Signage and onsite signage provided by DDA and JES Publishing

· Marketing and advertising of the event along with event PR and media invites 

· Event signage and restaurant markers (coordinate with JES publishing team)

· Onsite event support with the City police and fire department 

· DDA will layout the street with the table set up locations for each restaurant and will provide a map to each restaurant. The DDA will mark the street the day prior.