RULES/REGULATIONS Sandy Springs Fall Arts Festival 2023: September 23-24, 2024 To view the AFFPS Event Policies for Artists: 1. The Festival provides only the ground space for exhibits. Each Exhibitor must provide and prepare his/her own displays. We require Exhibitors to use white top tents of EZ UP quality or higher. All tents must be weighted. CLICK HERE for Tent & Weight Compliance. 2. Prior to the Festival, Exhibitors will be notified of their site location and detailed setup information. Plan to set up your booth on Friday before the Festival. (Please do not call for booth assignments, they will be posted on Zapp once they are completed.) 3. After unloading Exhibitor vehicles must be moved to designated parking. Vehicles will not be permitted to remain in the exhibition space during the Festival, nor may they enter the Festival grounds until approved by the Festival Committee. 4. Exhibitors shall be responsible for obtaining any required licenses, permits o,r approvals under state laws applicable to his/their activity at the Festival and for paying any taxes, sales taxes, fees or, other charges that may be applicable to any Exhibitor's activity at the Festival. 5. The Festival is a rain or shine event. Cancellations must be made submitted in written form by mail or email. By mail: send to P.O. Box 422571, Atlanta GA 30342. By email: to info@affps.com. No refunds will be given for cancellations less than after the jury date / prior to the event date or for no-shows. All refunds will receive a $50 administration fee. 6. In the occurrence that the event has to be canceled, postponed or, suspend, as a result of a pandemic such as the COVID Pandemic of 2020. Credit for the upcoming show will be given and a Zapp code will be generated. 7. Submission by credit card is an acceptance of these terms and as such in the event that any dispute as related to credit card charges, will be binding under the terms of this agreement, additionally, the artist agrees to defend (accept) said charges and associated fees. 7. The Festival reserves the right to cancel an Exhibitor's contract. The Festival may require the Exhibitor to leave the Festival at any time if the Exhibitor is in violation of any rules and/or regulations stated herein. 8. Neither AFFPS nor its agents or representatives will be responsible for any injury, damage, or loss that may occur to the Exhibitor, the Exhibitor's agents or representatives or, his/her property from any cause whatsoever. Exhibitors should obtain, at their own expense, insurance against any loss, damage, or injury they may require. 9. All Artist Market merchandise must be original, handmade, and created by the Exhibitor. Reproductions must be clearly identified as such. Original art must occupy at least 50% of the artist's space. Browse bins may occupy only minimal space and must be aesthetically pleasing and not obstruct patron flow. All artwork on display must be for sale. 10. Artists may only show work in categories approved by the Jury. 11. Artists must be present and operational with their work for the duration of the Festival. No commercial agents, dealers or, salespeople may operate an artist's booth. The maximum number of occupants per booth may not exceed two. 12. Only individual artists or two-person collaborative artists are permitted to submit an application. Applications received from artist groups will be returned or rejected. 13. Booth sharing among non-collaborating artists is not permitted IDENTIFICATION: All Participating Artists are required to present Identification during check-in. Please have your driver's license on hand. WEIGHTS REQUIRED: AFFPS requires professional weights, min. 45 lbs. - 50 lbs per/each on all tent legs. Because, we set up on City streets settings - NO ONE is permitted to stake, tie to a tree, lamp post, etc. As such we require that anyone participating come equipped with the minimum standards of weights for their tent. Any Artist that arrives without weights will not be permitted to set up and as such will forfeit their participation fee. ALLOWED Tube weights min. 45 lbs. each tent leg. Sand-bag weights min. 45 lbs. each tent leg. (Must be contained in cloth bags) - IE: Gravity Tubes Concrete-filled buckets min. 45 lbs. each tent leg. Stabilizer bars with sandbags. Weight plates or dumbells min. 45 lbs. each tent leg. NOT Permitted: Grid panels only (no weights) weights are still required. Stabilizer bars only (no weights) Raw concrete blocks or bricks Water containers (one-gallon water bottles) Sand Bags (in plastic bags) Parking Pass must be displayed on your dash and visible at all times while at the event. This allows us the opportunity to communicate with you during the festival in the event we need to. Please ensure that you have access to this email address as load-in, load-out instructions will be sent here as well as any special updates. All communications are sent via the Zapp system communication tool. Please ensure that you have access to this email address as load-in, load-out instructions will be sent here as well as any special updates - before, during, and after the show. All information is contained on the website and/or will be sent via email using the Zapp communication tool. No Packets will be mailed. Load-In will be sent via email prior to the event. Load-Out Instructions be will be sent via email (During the event)