Join us for our annual Pirates of the High Seas and Renaissance Fest this October 10th through October 12th. This application is to serve as a food vendor for the Aaron Bessant Park portion of the event ONLY. EXHIBITOR PARKING – PLEASE NOTE: Exhibitor Parking is provided in the lot located behind Aaron Bessant Park. Booth
SETUP DATE & TIME: Thursday, October 9th from 8:00 am – 5:00 pm (Booth # and location provided upon check-in.) Cart In Only. Except for food trucks, vehicles must be removed from the load-in site as soon as emptied to allow for others to unload.
Please note that we do not offer exclusivity for any specific products or food items. While we do our best to maintain a balanced and diverse vendor lineup, we cannot guarantee that other vendors won’t be offering similar or overlapping items.
FOOD TRUCKS: You MUST be able to plug in to the provided power. The use of generators is strictly prohibited.
FRIDAY SETUP: 8:00 AM Vehicles must be removed from the load-in site by 3:00 PM. Please bring any carts/dollies, extension cords, lights, décor, tablecloths, or other items you might need.
TEAR DOWN: Packing up of booth supplies may begin at 6:00 PM on Sunday once all guests have left the park. With the exception of Food Trucks, vehicles are NOT permitted onsite. Staff will advise you when you can move your vehicle closer, and after everything is ready for loading. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items on Saturday (at the close of the event).
ELECTRICITY: Unless other requests and arrangements were made in your agreement, each space will have access to a single 110 outlet, located approx. 25’ from your booth. Exhibitors must provide their own 50’ outdoor approved extension cord for individual needs.
SECURITY: You are responsible for all valuables, items and prizes at your booth. Visit PCB employs private security, however, we cannot be responsible for lost, damaged or stolen items from your booth.
EQUIPMENT: Unless you have ordered (and paid for) a rental package, you are responsible for providing your own tent, weights, table, and chairs. Handy items you may want to bring to set up your booth include - a staple gun, cable ties, duct tape, pens, Extension Cords 50-100 electric cords, lights, and scissors. If you have large, heavy items to move a dolly would be handy to also bring along with you.
STAFFING: Please make sure the people staffing your booth are familiar with Booth Policies & Guidelines. Coordinate staff access to the site in advance to avoid confusion. Every person staffing your booth, whether employees or subcontractors will need to check in at the Vendor Check-In booth.
CANCELLATION POLICY: No refunds for any fees paid. The application fee is taken immediately upon application received. Once the Committee approves you for the show, you will receive an acceptance email. No Refunds.
NO-SHOW POLICY: Vendors who have not checked in and/or notified the event with a message via phone call (850-708-5662), or email (smickey@visitpanamacitybeach.com) by 7:00 AM on the day of the event, will be considered a NO SHOW and the assigned space will be forfeited. *Dates and details subject to change*
BOOTH HOURS: Friday, October 10th (4:00 PM - 8:30 PM), Saturday, October 11th (10:00 AM - 8:00 PM), and Sunday, October 12th (Noon – 5:00 PM). If you need immediate assistance during check-in, please see the staff at the Vendor Check-In booth.
If you have any questions leading up to the event, please feel free to contact us at 850-708-5662. We look forward to another great show with you!
This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.
Join us at our annual Pirates of the High Seas & Renaissance Fest. This annual award-winning festival brings over 15,000 people for its main parade. *THIS APPLICATION IS FOR PERIOD ACCURATE VENDORS WITH PERIOD ACCURATE TENTS AS WELL AS PERIOD ACCURATE GOODS FOR SALE*
EXHIBITOR PARKING – PLEASE NOTE: Exhibitor Parking is provided in the lot located behind Aaron Bessant Park. Booth Tear Down: Packing up of booth supplies may begin at 6:00 pm on Sunday. Except for Food Trucks, vehicles are NOT permitted onsite. You must use dollies. Staff will advise you when you can move your vehicle closer. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items on Sunday (at the close of the event).
Please note that we do not offer exclusivity for any specific products or food items. While we do our best to maintain a balanced and diverse vendor lineup, we cannot guarantee that other vendors won’t be offering similar or overlapping items.
FRIDAY SETUP: 8:00 AM Vehicles must be removed from the load-in site by 3:00 PM. Please bring any carts/dollies, extension cords, lights, décor, tablecloths, or other items you might need. *Dates and details subject to change*
TEAR DOWN: Packing up of booth supplies may begin at 6:00 PM on Sunday once all guests have left the park. With the exception of Food Trucks, vehicles are NOT permitted onsite. Staff will advise you when you can move your vehicle closer, and after everything is ready for loading. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items on Saturday (at the close of the event).
ITEMS TO BRING: Handy items you may want to bring to set up your booth include - a staple gun, cable ties, duct tape, pens, 50'-100' extension cords, lights, and scissors. If you have large, heavy items to move a dolly would be handy to also bring along with you.
ELECTRICITY: Any special electrical needs need to be approved in advance of the show. Unless other requests and arrangements were made in your agreement, each space will have access to a single 110 outlet, located approx. 25’ from your booth. Exhibitors must provide their own 50’ outdoor approved extension cord for individual needs.
SECURITY: You are responsible for all valuables, items, and prizes at your booth. Visit Panama City Beach employs private security, however, we cannot be responsible for lost, damaged or stolen items from your booth.
EQUIPMENT: Unless you have ordered (and paid for) a rental package, you are responsible for providing your own tent, weights, table, and chairs.
STAFFING: Please make sure the people staffing your booth are familiar with our Booth Policies & Guidelines. Coordinate staff access to the site in advance to avoid confusion. Every person staffing your booth, whether employees or subcontractors, will need to check in at the Vendor Check-In booth.
CANCELLATION POLICY: No refunds for any fees paid. The application fee is taken immediately upon application received. Once the committee approves you for the show, you will receive an acceptance email. No Refunds.
NO-SHOW POLICY: Vendors who have not checked in and/or notified the event with a message via phone call (850-708-5662), or email (smickey@visitpanamacitybeach.com) by 3:00 pm on the day of the event, will be considered a NO SHOW and the assigned space will be forfeited.
BOOTH HOURS: Friday, October 10th (4 PM – 8:30 PM), Saturday, October 11th (10 AM - 8 PM) and Sunday, October 12th (Noon - 6 PM). If you need immediate assistance during check-in, please see the staff at the Vendor Check-In Booth.
UNLOADING: Early set-up times will allow an easy route to drop off your items at your tent. Closer to the event, you will have to cart in your items. Except for food trucks, vehicles must be removed from the load-in site as soon as emptied to allow for others to unload. Please bring any carts/dollies, extension cords, lights, décor, tablecloths, or other items you might need.
BOOTH HOURS: Friday, October 10th (4 PM – 8:30 PM), Saturday, October 11th (10 AM - 8 PM) and Sunday, October 12th (Noon - 6 PM).
If you need immediate assistance during check-in, please see the staff at the Vendor Check-In Booth.
If you have any questions leading up to the event, please feel free to contact us at 850-708-5662. We look forward to another great show with you!
This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.
Join us at our annual Pirates of the High Seas & Renaissance Fest. This annual award-winning festival brings over 15,000 people for its main parade. *THIS APPLICATION IS FOR NON-PERIOD ACCURATE VENDORS. YOU WILL STILL NEED A THEMED TENT COVER AND PIRATE/RENAISSANCE DECORATIONS*
EXHIBITOR PARKING – PLEASE NOTE: Exhibitor Parking is provided in the lot located behind Aaron Bessant Park. Booth Tear Down: Packing up of booth supplies may begin at 9:00 pm on Sunday. Except for Food Trucks, vehicles are NOT permitted onsite. You must use dollies. Staff will advise you when you can move your vehicle closer. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items on Sunday (at the close of the event).
Please note that we do not offer exclusivity for any specific products or food items. While we do our best to maintain a balanced and diverse vendor lineup, we cannot guarantee that other vendors won’t be offering similar or overlapping items.
ITEMS TO BRING: Handy items you may want to bring to set up your booth include - a staple gun, cable ties, duct tape, pens, 50'-100' extension cords, lights, and scissors. If you have large, heavy items to move a dolly would be handy to also bring along with you.
ELECTRICITY: Any special electrical needs need to be approved in advance of the show. Unless other requests and arrangements were made in your agreement, each space will have access to a single 110 outlet, located approx. 25’ from your booth. Exhibitors must provide their own 50’ outdoor approved extension cord for individual needs.
SECURITY: You are responsible for all valuables, items, and prizes at your booth. Visit Panama City Beach employs private security, however, we cannot be responsible for lost, damaged or stolen items from your booth.
EQUIPMENT: Unless you have ordered (and paid for) a rental package, you are responsible for providing your own tent, weights, table, and chairs.
STAFFING: Please make sure the people staffing your booth are familiar with our Booth Policies & Guidelines. Coordinate staff access to the site in advance to avoid confusion. Every person staffing your booth, whether employees or subcontractors, will need to check in at the Vendor Check-In booth.
CANCELLATION POLICY: No refunds for any fees paid. The application fee is taken immediately upon application received. Once the committee approves you for the show, you will receive an acceptance email. No Refunds.
NO-SHOW POLICY: Vendors who have not checked in and/or notified the event with a message via phone call (850-708-5662), or email (smickey@visitpanamacitybeach.com) by 3:00 pm on the day of the event, will be considered a NO SHOW and the assigned space will be forfeited.
SETUP DATE & TIME: Thursday, October 9th from 8 am – 5 PM (Booth # and location provided upon check-in). Friday, October 10th from 8 AM – 3 PM. *Dates and details subject to change*
UNLOADING: Early set-up times will allow an easy route to drop off your items at your tent. Closer to the event, you will have to cart in your items. Except for food trucks, vehicles must be removed from the load-in site as soon as emptied to allow for others to unload. Please bring any carts/dollies, extension cords, lights, décor, tablecloths, or other items you might need.
BOOTH HOURS: Friday, October 10th (4 PM – 8:30 PM), Saturday, October 11th (10 AM - 8 PM) and Sunday, October 12th (Noon - 5:00 PM).
If you need immediate assistance during check-in, please see the staff at the Vendor Check-In Booth. If you have any questions leading up to the event, please feel free to contact us at 850-708-5662. We look forward to another great show with you!
This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.
Please fill out this form if you are interested in being an entertainer during the Pirates of the High Seas and Renaissance Fest. This is not an application, staff will reach out regarding your submittal after review. Dates of the event are October 11th - October 12th, 2025. We are looking for multiple forms of entertainment that fit the overall theme of the event.
- Actors/Storytellers
- Jugglers
- Magicians
- Musicians
- Comedians
- Plays
Thank you for your time and interest in the Panama City Beach Pirates of the High Seas and Renaissance Fest.
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Panama City Beach, Florida, United States 
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