NerdVana Expo 2025 – Terms and Conditions for Event Attendees
By registering for and attending NerdVana Expo 2025 (the “Event”), you (“Attendee”) agree to comply with the following terms and conditions:
1. Admittance
• Your registration grants you access to the Event on the date(s) specified on your ticket—either April 12, 2025, April 13, 2025, or both—at the Sheraton Imperial Hotel in Durham, NC.
• All associated costs, including travel and accommodation, are your responsibility.
2. Conduct
• Attendees must behave respectfully towards others.
• Harassment, discrimination, or disruptive behavior will not be tolerated and may result in removal from the Event without refund.
3. Photography and Recording
• By attending, you consent to being photographed or recorded.
• The Event organizers may use these materials for promotional purposes without compensation.
4. Liability
• The Event organizers are not liable for personal injury, property damage, or loss arising from your participation.
• Attendance is at your own risk.
5. Refunds and Cancellations
• All ticket sales are final.
• No refunds will be issued unless the Event is canceled by the organizers.
6. Privacy
• Personal information collected during registration will be handled in accordance with our privacy policy.
7. Amendments
• The Event organizers reserve the right to modify these terms and conditions at any time.
• Changes will be communicated to registered attendees via email or the Event website.
8. Cosplay Guidelines
• Cosplay is welcomed and encouraged at NerdVana Expo 2025.
• As this is a family-friendly event, we ask that all costumes be appropriate for all ages.
• Costumes should provide adequate coverage; a good guideline is to ensure outfits cover at least as much as a modest swimsuit.
• Attire that is overly revealing, contains offensive language or images, or is deemed inappropriate by event staff will not be permitted.
• Attendees may be asked to modify their costumes or change if they do not comply with these guidelines.
9. Weapons and Props Policy
• Prohibited Items:
- Real weapons, including firearms, bladed weapons, and any functional weaponry, are strictly prohibited on the premises.
- Props resembling real weapons must be clearly identifiable as non-functional and made from safe materials such as foam or plastic.
• Prop Inspection:
- All props and costume accessories will be inspected upon entry.
- Approved items will be peace-bonded—a visible marker indicating they have been checked and deemed safe.
• Behavior with Props:
- Props must be handled responsibly to avoid causing harm or discomfort to others.
- Swinging, brandishing, or using props in a threatening manner is strictly prohibited.
• Non-Compliance:
- Attendees found in possession of prohibited items or misusing props will be asked to remove the item from the premises.
- Failure to comply may result in ejection from the event without a refund.
By attending NerdVana Expo 2025, you acknowledge that you have read, understood, and agreed to these terms and conditions.
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