Shop and Stroll Market Vendor Rules and Expectations Introduction Welcome to Shop and Stroll Markets Marketing Strategy We have implemented a multi-channel marketing approach to ensure a fun and well-attended experience for all. This includes strategic partnerships, social media buzz, print advertising, online presence, event promotion, email list building, vendor network, and press releases. Weather Policy - The event will take place rain or shine, unless conditions are deemed unsafe by the event organizers. - All vendor fees are non-refundable, regardless of weather conditions. - Vendors are responsible for securing their own displays and merchandise during windy or rainy conditions. - The event organizers reserve the right to cancel the event in the case of severe weather conditions. - If the event is cancelled, vendors will NOT be entitled to a refund. arget Audience Our target audience includes: - Demographics: Age 25-55, middle to upper-middle class, college-educated - Interests: Craft enthusiasts, Jeep owners and enthusiasts, foodies, families with children, singles, local community supporters - Psychographics: People who value handmade and unique items, outdoor enthusiasts, families, and singles looking for a fun experience What We Ask of You As a participating vendor, we ask that you: - Actively promote the festival through your own networks and social media channels - Encourage word-of-mouth marketing and invite your customers to attend - Distribute flyers and posters in your local area - Provide us with your contact information to add to our email subscriber list What You Can Expect By participating in Shop and Stroll Market, you can expect: - Exposure to a wide audience through our multi-channel marketing approach - Increased visibility and foot traffic at the festival - Opportunities to connect with other vendors and build relationships - A fun experience for all! Application Process - Complete the online application form - Provide detailed information about your booth, products/services, and category - Attach necessary documents or images to support your application - Apply before the deadline - Once approved, your card will be automatically charged - Application fees are $10 and non-refundable, even if wait-listed or not approved - You'll be required to submit recent photos with this application, which may be used for promotional purposes. - You will also be charged a bank and event processing fee of approximately 4.75%. Vendor Acceptance Terms - We review each vendor application individually, considering product type, display quality, location, community reviews, and professionalism - Vendors agree to promote and share event promotions through their marketing channels Setup and Breakdown Information - Setup begins at 8:30 am - Booth breakdown commences after the event ends at 3:00 pm - Fully packed and cleared out by 4:00 pm Space and Display - Vendors will be given a 10x10 outside space - Vendors must stay within designated space limits, including display racks and tables - Bring your own tent, table, and chairs - No tent stakes allowed; tent weights are REQUIRED for safety Event Protocol - Space assignments provided at check-in only - Vendors must comply with setup timelines, remove vehicles by 15 minutes before the event, and remain open during official hours - Booths should remain open and staffed for the duration of the event - Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards - Dispose of waste responsibly and leave your space clean - Vendors must comply with all state and federal laws, regulations, and sales tax requirements Compliance with Laws - Vendors must comply with all applicable laws, regulations, and ordinances, including but not limited to health and safety regulations, tax laws, and consumer protection laws Refunds and Cancellations - No refunds or credits will be given under any circumstances - If a vendor cancels or fails to participate, they forfeit their payment Release and Waiver - By participating, vendors consent to being photographed, recorded, and waive claims against Shop and Stroll Markets, its employees, successors, volunteers, building owners, and tenants - Vendors are responsible for damages caused by themselves or their employees Marketing and Photography - Shop and Stroll Markets reserves the right to take photographs or videos of vendors' products and displays for marketing and promotional purposes - Vendors grant permission for the use of such images and agree to hold harmless Shop and Stroll Markets and its affiliates from any claims or damages arising from the use of such images Parking - Follow event signage and instructions - Vendors will be directed to a designated parking area to check-in and unload their booth Vendor Conduct - Vendors are expected to conduct themselves in a professional and respectful manner at all times during the event - Vendors must comply with all instructions from event staff and security personnel Food Management - Food vendors must comply with local health and safety regulations - All food products must be prepared and stored appropriately to ensure freshness and quality - Food sampling is encouraged, but please ensure sanitary practices are followed - Food Vendors will conduct sales of products or goods directly with the event consumers and shall retain 100% of the proceeds Food Truck Menu - Food trucks and food vendors are only allowed to sell items submitted on their application and approved by Shop and Stroll Markets - Any menu changes must be approved before the festival Entire Agreement - This Agreement constitutes the entire understanding between the parties and supersedes all prior or contemporaneous agreements or understandings, whether written or oral, and merges all prior negotiations and drafts. By participating in Shop and Stroll Market, vendors acknowledge that they have read, understand, and agree to comply with these rules and expectations. Failure to comply may result in being asked to leave and not receiving an invitation to participate in any future events. If you have any questions, please contact us for advice prior to the event. Disclaimer Shop and Stroll Markets and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from: - Storm wind or water, or other acts of God, or imminent threat thereof - Fire, strikes, or lockouts - Vendors are responsible for securing their own displays and merchandise during windy or rainy conditions Cancellation Policy - Shop and Stroll Markets reserves the right to cancel or reschedule the event without credit or refund as the result of: - Inclement weather - Health, epidemic, or health advisory issued by the City or State - Vendors are responsible for keeping their space attractive during festival hours and for cleaning up their space after the festival closes, including removal of garbage and sweeping up all debris - Vendors whose products generate waste must provide covered trash containers for customer use and remove trash from site – NO onsite garbage Release and Waiver - By participating, vendors consent to being photographed, recorded, and waive claims against Shop and Stroll Markets, its employees, successors, volunteers, building owners, and tenants - Vendors are responsible for damages caused by themselves or their employees Marketing and Photography - Shop and Stroll Markets reserves the right to take photographs or videos of vendors' products and displays for marketing and promotional purposes - Vendors grant permission for the use of such images and agree to hold harmless Shop and Stroll Markets and its affiliates from any claims or damages arising from the use of such images Governing Law - This Agreement shall be governed by and construed in accordance with the laws of the State of [State]. - Any disputes arising out of or related to this Agreement shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association. Entire Agreement - This Agreement constitutes the entire understanding between the parties and supersedes all prior or contemporaneous agreements or understandings, whether written or oral, and merges all prior negotiations and drafts. By participating in Shop and Stroll Market, vendors acknowledge that they have read, understand, and agree to comply with these rules and expectations. Failure to comply may result in being asked to leave and not receiving an invitation to participate in any future events. If you have any questions, please contact us for advice prior to the event. Amendments - Shop and Stroll Markets reserves the right to amend or modify these rules and expectations at any time without prior notice. - It is the vendor's responsibility to regularly review these rules and expectations for any changes or updates.