Please fill out this application completely, missing sections will require us to decline the application.  You will have to provide a credit/debit card on the application, however you will not be charged unless accepted as a vendor.  Upon acceptance, you will receive an email providing you 14 days to send in a check if you would prefer to pay that way. If you have any questions, contact Brandi Ebner, DCFR Vendor Coordinator at brandi.ebner@deschutes.org or 541-585-7208. 

There is a limited number of booths available in certain areas of the fair.  Our vendor committee will be jurying applications this year based on past involvement, variety of product, quality of booth presentation and product, etc. so just because your submit your application early, does not guarantee you a space.  Our vendor team does our best to prevent duplication of products and do accept/deny applications on whether the produce is already approved for the fair.  The team will be meeting monthly to approve all submitted applications starting in mid-January.

Upon being accepted, we will send you a contract which you will need to return by June 27, 2025 as well as General Liability insurance documentation in the amount of $1,000,000 per occurrence/ $2,000,000 aggregate (minimum) naming Deschutes County, its officers, agents, employees and volunteers as additional insured.  The business name on your insurance MUST match the business name listed on this application.  Please review our Commercial Vendor Handbook that carefully before applying for all current and updated policies and rules:  https://expo.deschutes.org/p/fair/vendor-handbook

Please fill out this application completely, missing sections will require us to decline the application.  You will have to provide a credit/debit card on the application, however you will not be charged unless accepted as a vendor.  Upon acceptance, you will receive an email providing you 14 days to send in a check if you would prefer to pay that way. If you have any questions, contact Brandi Ebner, DCFR Vendor Coordinator at brandi.ebner@deschutes.org or 541-585-7208. 

There is a limited number of booths available in certain areas of the fair.  Our vendor committee will be jurying applications this year based on past involvement, variety of product, quality of booth presentation and product, etc. so just because your submit your application early, does not guarantee you a space.  Our vendor team does our best to prevent duplication of products and do accept/deny applications on whether the produce is already approved for the fair.  The team will be meeting monthly to approve all submitted applications starting in mid-January.

Upon being accepted, we will send you a contract which you will need to return by June 27, 2025 as well as General Liability insurance documentation in the amount of $1,000,000 per occurrence/ $2,000,000 aggregate (minimum) naming Deschutes County, its officers, agents, employees and volunteers as additional insured.  The business name on your insurance MUST match the business name listed on this application.  Please review our Commercial Vendor Handbook that carefully before applying for all current and updated policies and rules:  https://expo.deschutes.org/p/fair/vendor-handbook

Please fill out this application completely, missing sections will require us to decline the application.  You will have to provide a credit/debit card on the application, however you will not be charged unless accepted as a vendor.  Upon acceptance, you will receive an email providing you 14 days to send in a check if you would prefer to pay that way. If you have any questions, contact Brandi Ebner, DCFR Vendor Coordinator at brandi.ebner@deschutes.org or 541-585-7208. 

There is a limited number of booths available in certain areas of the fair.  Our vendor committee will be jurying applications this year based on past involvement, variety of product, quality of booth presentation and product, etc. so just because your submit your application early, does not guarantee you a space.  Our vendor team does our best to prevent duplication of products and do accept/deny applications on whether the produce is already approved for the fair.  The team will be meeting monthly to approve all submitted applications starting in mid-January.

Upon being accepted, we will send you a contract which you will need to return by June 27, 2025 as well as General Liability insurance documentation in the amount of $1,000,000 per occurrence/ $2,000,000 aggregate (minimum) naming Deschutes County, its officers, agents, employees and volunteers as additional insured.  The business name on your insurance MUST match the business name listed on this application.  Please review our Commercial Vendor Handbook that carefully before applying for all current and updated policies and rules:  https://expo.deschutes.org/p/fair/vendor-handbook

The initial deadline for Food Vendors is March 3, 2025.    Please fill out this application completely, missing sections will require us to decline the application.  If you have any questions, contact Brandi Ebner, DCFR Vendor Coordinator at brandi.ebner@deschutes.org or 541-585-7208. We jury food vendor applications carefully with our vendor team.  Our focus will be on booths that have a professional appearance (trailers are idea), provide a diversity of food options for our fair-goers, and have experience in a fast-paced environment with events that have large attendance numbers.  Due to this, we rarely approved food trucks as they do not have the capacity to handle our volume. The DCFR had nearly 175,000 attendees in 5 days, this requires food booths to have an efficient menu and kitchen area.  

This application is neither an offer, nor guarantee of space.  If you are applying for more than one stand/location, you must submit a separate application for each.  All questions on this application must be answered completely. Be sure the information you give is accurate, as it will be the sole representation of your business for the selection process.  Concession trailers are preferred and will receive preference.  All food vendors must have a physically and visually enclosed kitchen and prep area and meet all Deschutes County Health Department regulations for food preparation.   Fair Management will determine the location of your booth. Locations are subjected to change from year to year.  

FEE:  The fee is not due at this time.  If approved, you will owe a $575.00 deposit which $450 of which will be applied to the 27% of gross sales that you will owe prior to leaving the fair.  The remaining $125 is a fee for electrical hookup.

THIS APPLICATION IS ONLY TO BE USED IF YOU HAVE MULTIPLE STANDS AND HAVE ALREADY FILLED OUT THE MAIN APPLICATION.

The initial deadline for Food Vendors Is March 5, 2025.  We are still accepting applications for unique food/beverages that we do not have and still have room for.  Please fill out this application completely, missing sections will require us to decline the application.  If you have any questions, contact Brandi Ebner, DCFR Vendor Coordinator at brandi.ebner@deschutes.org or 541-585-7208.

We jury food vendor applications carefully with our vendor team.  Our focus will be on booths that have a professional appearance (trailers are idea), provide a diversity of food options for our fair-goers, and have experience in a fast-paced environment with events that have large attendance numbers.  The DCFR had nearly 175,000 attendees in 5 days, this requires food booths to have an efficient menu and kitchen area.  This application is neither an offer, nor guarantee of space.  If you are applying for more than one stand/location, you must submit a separate application for each.  All questions on this application must be answered completely. Be sure the information you give is accurate, as it will be the sole representation of your business for the selection process.  Concession trailers are preferred and will receive preference.  All food vendors must have a physically and visually enclosed kitchen and prep area and meet all Deschutes County Health Department regulations for food preparation.   Fair Management will determine the location of your booth. Locations are subjected to change from year to year.  

FEE:  The fee is not due at this time.  If approved, you will owe a $575.00 deposit which $450 of which will be applied to the 27%, of gross sales after taxes fee that you will owe prior to leaving the fair.  The remaining $125 is a fee for electrical hookup.

THIS APPLICATION IS ONLY TO BE USED IF YOU HAVE MULTIPLE STANDS AND HAVE ALREADY FILLED OUT THE MAIN APPLICATION.

The initial deadline for Food Vendors Is March 5, 2025.  We are still accepting applications for unique food/beverages that we do not have and still have room for.  Please fill out this application completely, missing sections will require us to decline the application.  If you have any questions, contact Brandi Ebner, DCFR Vendor Coordinator at brandi.ebner@deschutes.org or 541-585-7208.

We jury food vendor applications carefully with our vendor team.  Our focus will be on booths that have a professional appearance (trailers are idea), provide a diversity of food options for our fair-goers, and have experience in a fast-paced environment with events that have large attendance numbers.  The DCFR had nearly 175,000 attendees in 5 days, this requires food booths to have an efficient menu and kitchen area.  This application is neither an offer, nor guarantee of space.  If you are applying for more than one stand/location, you must submit a separate application for each.  All questions on this application must be answered completely. Be sure the information you give is accurate, as it will be the sole representation of your business for the selection process.  Concession trailers are preferred and will receive preference.  All food vendors must have a physically and visually enclosed kitchen and prep area and meet all Deschutes County Health Department regulations for food preparation.   Fair Management will determine the location of your booth. Locations are subjected to change from year to year.  

FEE:  The fee is not due at this time.  If approved, you will owe a $575.00 deposit which $450 of which will be applied to the 27%, of gross sales after taxes fee that you will owe prior to leaving the fair.  The remaining $125 is a fee for electrical hookup.

THIS APPLICATION IS ONLY TO BE USED IF YOU HAVE MULTIPLE STANDS AND HAVE ALREADY FILLED OUT THE MAIN APPLICATION.

The initial deadline for Food Vendors Is March 5, 2025.  We are still accepting applications for unique food/beverages that we do not have and still have room for.  Please fill out this application completely, missing sections will require us to decline the application.  If you have any questions, contact Brandi Ebner, DCFR Vendor Coordinator at brandi.ebner@deschutes.org or 541-585-7208.

We jury food vendor applications carefully with our vendor team.  Our focus will be on booths that have a professional appearance (trailers are idea), provide a diversity of food options for our fair-goers, and have experience in a fast-paced environment with events that have large attendance numbers.  The DCFR had nearly 175,000 attendees in 5 days, this requires food booths to have an efficient menu and kitchen area.  This application is neither an offer, nor guarantee of space.  If you are applying for more than one stand/location, you must submit a separate application for each.  All questions on this application must be answered completely. Be sure the information you give is accurate, as it will be the sole representation of your business for the selection process.  Concession trailers are preferred and will receive preference.  All food vendors must have a physically and visually enclosed kitchen and prep area and meet all Deschutes County Health Department regulations for food preparation.   Fair Management will determine the location of your booth. Locations are subjected to change from year to year.  

FEE:  The fee is not due at this time.  If approved, you will owe a $575.00 deposit which $450 of which will be applied to the 27%, of gross sales after taxes fee that you will owe prior to leaving the fair.  The remaining $125 is a fee for electrical hookup.