TYPES OF VENDORS:

·         Holiday Alaskan Made crafts/products (up to 25)

·         Food Trucks (2 Max per day)

HOLIDAY VENDORS:

·         No more than 25 holiday vendors will be permitted at this event.

·         Items must have a handcrafted component

·         The handcrafted component must dominate the commercial component. The commercial component must be transformed in a way that makes the work original and unique.

·         Must have a State of Alaska & Palmer City Business Licenses.

·         Vendor shall maintain insurance coverage of at least $1 Million of general liability and $2 Million dollars of aggregate insurance during this event, with GPCC as an “additionally Insured”

·         Vendors

BOOTH & INVOICING INFORMATION

·         Booth Dimensions: 9’W X 6’D – each vendor is limited to one booth space

·         Vendors will be notified a minimum of 2 weeks before the event, with their assigned location and set-up time. – Please check your Eventeny account for your final booth space

·         GPCC members receive first options for applications, then return vendors, and thereafter in order by date received.

·         Booth sharing is permitted with another Vendor with prior approval of GPCC market coordinator. Both Vendors must have applications, and all corresponding documents required.

·         Subletting booth space is not permitted.

·         If a Vendor is found to not have an approved application or proper licenses. Vendor will be asked to remove all personal belongings and vacate the premises immediately. Vendor will not be permitted to participate in future GPCC events.

·         Once you are approved as a Vendor you be emailed an invoice, or card on file will be charged for your booth fee.

VENDOR FEES

·         All fees are due in full by November 1

·         $300 Holiday Vendor

·   

·        GPCC members receive a 10% discount

·         Vendors are responsible for remitting City of Palmer’s 3% sales tax

·         No Refunds will be issued for cancellations.

PRODUCTS

·         Vendors acknowledge there is no guarantee of exclusivity of products. It is the Vendor’s sole responsibility to ensure that their products are competitive in price, quality, and other criteria.

·         Vendors acknowledge that they will not display, promote for sale illegal drugs, drug paraphernalia, air guns, BB guns, violent, dangerous, lethal martial arts items; lewd, erotic or pornographic material or displays; or engage in or promote loud, disruptive or boisterous behavior. Sale of knives, swords or non-lethal martial arts weapons to persons under the age of 18 is prohibited and Vendors selling these items must display a sign provided by Vendor indicating that sales to persons under the age of 18 is prohibited by Market policy.

SET-UP & TEAR DOWN

·         Vendors will be provided one 9’W X 6’D booth space.

·         Vendor spaces will be marked out with blue painter’s tape and labeled with space number. Vendors must make sure products and displays do not extend into the next space.

·         Vendor set up will be scheduled in 30-minute increments from 11-2pm based on location. Vendors will have access to a 15-minute unload/loading zone near the entrance of the venue. Vendors are required to fully unload/load vehicle(s) into/out of the booth space and then park the vehicle(s) before returning to setup/breakdown booth space.

·         Vendors who are blocking traffic, and not actively loading or unloading, GPCC staff may issue a verbal warning for immediate removal of the vehicle(s). Failing to act upon the verbal warning will be cause for an Incident Report. [see Liability and Policy Violation, item 5]

·         Vendors are required to be fully set up by 2pm, Friday December 13th.

·         There will be no storage for your items in the building, other than in your booth space.

·         Food truck vendors will be provided sufficient space for truck, or trailer.

·         Electricity and network connectivity are not guaranteed. Outlets are available on a limited basis in the Depot. Outlets are limited to one connection per box to prevent overloading a circuit. Outlets are not guaranteed to work. Venues do not have Wi-Fi and the GPCC recommends Vendors test mobile hotspots new at these venues prior to event set up.

·         No decorations will be provided.

·         Nails and staples are prohibited in all venues. No exceptions. Tape and other trash must be removed by the Vendor.

·         Tables and chairs are available on a limited availability. These must be requested at least 2 weeks prior to the event. Additional costs may be required.

·         Vendors are not permitted to begin tearing down their booth before 4pm on Sunday.

·         After dismantling, you are responsible for leaving your booth space clean. Please dispose of all your trash in appropriate trash receptacles.

FACILITY INFORMATION

·         Vendors are permitted to use the restroom in the Managers office at the Depot. A sign will be indicating staff and Vendor accessible restrooms in this area. This area is not to be used for storage and customers are not permitted in this space.

·         Electricity and network connectivity are not guaranteed. Outlets are available on a limited basis in the Depot. Outlets are limited to one connection per box to prevent overloading a circuit. Outlets are not guaranteed to work. Venues do not have Wi-Fi and the GPCC recommends Vendors test mobile hotspots new at these venues prior to event set up.

·         No smoking, e-cigarettes, vaping, etc. is not permitted inside the building. Please use designated smoking areas.

PARKING

·         Parking is permitted on any public street in accordance with the City of Palmer Municipal Code. Parking is not permitted in the Palmer North and West Lots. Unless otherwise requested.

·         Please note that parking on Alaska Street will be blocked off starting in the late afternoon on Saturday December 14, for the evening Parade of Lights.

ADVERTISING AGREEMENT

·         The GPCC will place advertisements for Colony Christmas with local radio stations, social media, and print media. The Arts & Craft Fair will be highlighted as a featured event. Additionally, full Vendor listings will be made available on the GPCC website at www.palmerchamber.org/colonychristmas by at least 2 weeks prior to the event.

·         Vendors may provide a website URL or social media handle in their application so their listing can be linked to the Vendor’s own website/handle. If no website or social media handle is provided, a static listing will be posted.

·         Feel free to send promotional photos of your items for use in our advertising campaigns.

·         PGCC will create a Facebook Event by October 2024.

o   Vendors are permitted to create their own social media event to advertise but must title it “[Vendor Name] at Colony Christmas” and use the Vendor’s logo.

o   The Colony Christmas logo may be used in addition to, but not in place of, the Vendor’s logo in promotional content.

·         The deadline for Marketing adjustments is November 1 at 5pm.

TYPES OF VENDORS:

·         Holiday Alaskan Made crafts/products (up to 25)

·         Food Trucks (2 Max per day)

HOLIDAY VENDORS:

·         No more than 25 holiday vendors will be permitted at this event.

·         Items must have a handcrafted component

·         The handcrafted component must dominate the commercial component. The commercial component must be transformed in a way that makes the work original and unique.

·         Must have a State of Alaska & Palmer City Business Licenses.

·         Vendor shall maintain insurance coverage of at least $1 Million of general liability and $2 Million dollars of aggregate insurance during this event, with GPCC as an “additionally Insured”

·         Vendors

FOOD VENDORS:

·         No more than 2 Food  truckvendors will be permitted at the event, per day.

·         All Food vendors are required to have the required Food Permits.

·         Must have a State of Alaska & Palmer City Business Licenses.

·         Food vendor shall maintain insurance coverage of at least $1 Million of general liability and $2 Million dollars of aggregate insurance during this event, with GPCC as an “additionally Insured”

BOOTH & INVOICING INFORMATION

Food truck vendors will have to options for setup: Outside Borough Gym, and outside the Palmer Train Depot.

  Vendors will be notified a minimum of 2 weeks before the event, with their assigned location and set-up time. – Please check your Eventeny account for your final location

·         If a Vendor is found to not have an approved application or proper licenses. Vendor will be asked to leave personal belongings and vacate the premises immediately. Vendor will not be permitted to participate in future GPCC events.

·         Once you are approved as a Vendor you be emailed an invoice, or card on file will be charged for your booth fee.

VENDOR FEES

·         All fees are due in full by November 1

·         $100 Food Vendor per day

·         GPCC members receive a 10% discount

·         Vendors are responsible for remitting City of Palmer’s 3% sales tax

·         No Refunds will be issued for cancellations.

PRODUCTS

·         Vendors acknowledge there is no guarantee of exclusivity of products. It is the Vendor’s sole responsibility to ensure that their products are competitive in price, quality, and other criteria.

·         Vendors acknowledge that they will not display, promote for sale illegal drugs, drug paraphernalia, air guns, BB guns, violent, dangerous, lethal martial arts items; lewd, erotic or pornographic material or displays; or engage in or promote loud, disruptive or boisterous behavior. Sale of knives, swords or non-lethal martial arts weapons to persons under the age of 18 is prohibited and Vendors selling these items must display a sign provided by Vendor indicating that sales to persons under the age of 18 is prohibited by Market policy.

SET-UP & TEAR DOWN

·         Vendors will be provided one 9’W X 6’D booth space.

·         Vendor spaces will be marked out with blue painter’s tape and labeled with space number. Vendors must make sure products and displays do not extend into the next space.

·         Vendor set up will be scheduled in 30-minute increments from 11-2pm based on location. Vendors will have access to a 15-minute unload/loading zone near the entrance of the venue. Vendors are required to fully unload/load vehicle(s) into/out of the booth space and then park the vehicle(s) before returning to setup/breakdown booth space.

·         Vendors who are blocking traffic, and not actively loading or unloading, GPCC staff may issue a verbal warning for immediate removal of the vehicle(s). Failing to act upon the verbal warning will be cause for an Incident Report. [see Liability and Policy Violation, item 5]

·         Vendors are required to be fully set up by 2pm, Friday December 13th.

·         There will be no storage for your items in the building, other than in your booth space.

·         Food truck vendors will be provided sufficient space for truck, or trailer.

·         Electricity and network connectivity are not guaranteed. Outlets are available on a limited basis in the Depot. Outlets are limited to one connection per box to prevent overloading a circuit. Outlets are not guaranteed to work. Venues do not have Wi-Fi and the GPCC recommends Vendors test mobile hotspots new at these venues prior to event set up.

·         No decorations will be provided.

·         Nails and staples are prohibited in all venues. No exceptions. Tape and other trash must be removed by the Vendor.

·         Tables and chairs are available on a limited availability. These must be requested at least 2 weeks prior to the event. Additional costs may be required.

·         Vendors are not permitted to begin tearing down their booth before 4pm on Sunday.

·         After dismantling, you are responsible for leaving your booth space clean. Please dispose of all your trash in appropriate trash receptacles.

FACILITY INFORMATION

·         Vendors are permitted to use the restroom in the Managers office at the Depot. A sign will be indicating staff and Vendor accessible restrooms in this area. This area is not to be used for storage and customers are not permitted in this space.

·         Electricity and network connectivity are not guaranteed. Outlets are available on a limited basis in the Depot. Outlets are limited to one connection per box to prevent overloading a circuit. Outlets are not guaranteed to work. Venues do not have Wi-Fi and the GPCC recommends Vendors test mobile hotspots new at these venues prior to event set up.

·         No smoking, e-cigarettes, vaping, etc. is not permitted inside the building. Please use designated smoking areas.

PARKING

·         Parking is permitted on any public street in accordance with the City of Palmer Municipal Code. Parking is not permitted in the Palmer North and West Lots. Unless otherwise requested.

·         Please note that parking on Alaska Street will be blocked off starting in the late afternoon on Saturday December 14, for the evening Parade of Lights.

ADVERTISING AGREEMENT

·         The GPCC will place advertisements for Colony Christmas with local radio stations, social media, and print media. The Arts & Craft Fair will be highlighted as a featured event. Additionally, full Vendor listings will be made available on the GPCC website at www.palmerchamber.org/colonychristmas by at least 2 weeks prior to the event.

·         Vendors may provide a website URL or social media handle in their application so their listing can be linked to the Vendor’s own website/handle. If no website or social media handle is provided, a static listing will be posted.

·         Feel free to send promotional photos of your items for use in our advertising campaigns.

·         PGCC will create a Facebook Event by October 2024.

o   Vendors are permitted to create their own social media event to advertise but must title it “[Vendor Name] at Colony Christmas” and use the Vendor’s logo.

o   The Colony Christmas logo may be used in addition to, but not in place of, the Vendor’s logo in promotional content.

·         The deadline for Marketing adjustments is November 1 at 5pm.

TYPES OF VENDORS:

·         Holiday food & artisan vendor (20 max)

FOOD VENDORS:

·         No more than 10 Food vendors will be permitted at the event.

·         All Food vendors are required to have the required Food Permits.

·         Must have a State of Alaska & Palmer City Business Licenses.

·         Food vendor shall maintain insurance coverage of at least $1 Million of general liability and $2 Million dollars of aggregate insurance during this event, with GPCC as an “additionally Insured”

BOOTH & INVOICING INFORMATION

·         Booth Dimensions: 10'W x 8' D – each vendor is limited to one booth space

·         Vendors will be notified a minimum of 2 weeks before the event, with their assigned location and set-up time. – Please check your Eventeny account for your final booth space.

·      

·         Booth sharing is permitted with another Vendor with prior approval of GPCC market coordinator. Both Vendors must have applications, and all corresponding documents required.

·         Subletting booth space is not permitted.

·         If a Vendor is found to not have an approved application or proper licenses. Vendor will be asked to remove all personal belongings and vacate the premises immediately. Vendor will not be permitted to participate in future GPCC events.

·         Once you are approved as a Vendor you be emailed an invoice, or card on file will be charged for your booth fee.

VENDOR FEES

·         All fees are due in full by November 1

$250 Food Vendor

·         GPCC members receive a 10% discount

·         Vendors are responsible for remitting City of Palmer’s 3% sales tax

·         No Refunds will be issued for cancellations.

PRODUCTS

·         Vendors acknowledge there is no guarantee of exclusivity of products. It is the Vendor’s sole responsibility to ensure that their products are competitive in price, quality, and other criteria.

·         Vendors acknowledge that they will not display, promote for sale illegal drugs, drug paraphernalia, air guns, BB guns, violent, dangerous, lethal martial arts items; lewd, erotic or pornographic material or displays; or engage in or promote loud, disruptive or boisterous behavior. Sale of knives, swords or non-lethal martial arts weapons to persons under the age of 18 is prohibited and Vendors selling these items must display a sign provided by Vendor indicating that sales to persons under the age of 18 is prohibited by Market policy.

SET-UP & TEAR DOWN

·         Vendors will be provided one 10’W X 8’D booth space.

·         Vendor spaces will be marked out with blue painter’s tape and labeled with space number. Vendors must make sure products and displays do not extend into the next space.

·         Vendor set up will be scheduled in 30-minute increments from 11-2pm based on location. Vendors will have access to a 15-minute unload/loading zone near the entrance of the venue. Vendors are required to fully unload/load vehicle(s) into/out of the booth space and then park the vehicle(s) before returning to setup/breakdown booth space.

·         Vendors who are blocking traffic, and not actively loading or unloading, GPCC staff may issue a verbal warning for immediate removal of the vehicle(s). Failing to act upon the verbal warning will be cause for an Incident Report. [see Liability and Policy Violation, item 5]

·         Vendors are required to be fully set up by 2pm, Friday December 13th.

·         There will be no storage for your items in the building, other than in your booth space.

·      

·         Electricity and network connectivity are not guaranteed. Outlets are available on a limited basis at hte Borough Gym. Outlets are limited to one connection per box to prevent overloading a circuit. Outlets are not guaranteed to work. Venues do not have Wi-Fi and the GPCC recommends Vendors test mobile hotspots new at these venues prior to event set up.

·         No decorations will be provided.

·         Nails and staples are prohibited in all venues. No exceptions. Tape and other trash must be removed by the Vendor.

VenVendors must provide table, chairs, etc. for your space. These will not be provided at this location.

·        

·         Vendors are not permitted to begin tearing down their booth before 4pm on Sunday.

·         After dismantling, you are responsible for leaving your booth space clean. Please dispose of all your trash in appropriate trash receptacles.

FACILITY INFORMATION

·         Vendors are permitted to use the restroom in the Managers office at the Depot. A sign will be indicating staff and Vendor accessible restrooms in this area. This area is not to be used for storage and customers are not permitted in this space.

·         Electricity and network connectivity are not guaranteed. Outlets are available on a limited basis in the Depot. Outlets are limited to one connection per box to prevent overloading a circuit. Outlets are not guaranteed to work. Venues do not have Wi-Fi and the GPCC recommends Vendors test mobile hotspots new at these venues prior to event set up.

·         No smoking, e-cigarettes, vaping, etc. is not permitted inside the building. Please use designated smoking areas.

PARKING

·         Parking is permitted on any public street in accordance with the City of Palmer Municipal Code. Parking is not permitted in the Palmer North and West Lots. Unless otherwise requested.

·         Please note that parking on Alaska Street will be blocked off starting in the late afternoon on Saturday December 14, for the evening Parade of Lights.

ADVERTISING AGREEMENT

·         The GPCC will place advertisements for Colony Christmas with local radio stations, social media, and print media. The Arts & Craft Fair will be highlighted as a featured event. Additionally, full Vendor listings will be made available on the GPCC website at www.palmerchamber.org/colonychristmas by at least 2 weeks prior to the event.

·         Vendors may provide a website URL or social media handle in their application so their listing can be linked to the Vendor’s own website/handle. If no website or social media handle is provided, a static listing will be posted.

·         Feel free to send promotional photos of your items for use in our advertising campaigns.

·         PGCC will create a Facebook Event by October 2024.

o   Vendors are permitted to create their own social media event to advertise but must title it “[Vendor Name] at Colony Christmas” and use the Vendor’s logo.

o   The Colony Christmas logo may be used in addition to, but not in place of, the Vendor’s logo in promotional content.

·         The deadline for Marketing adjustments is November 1 at 5pm.

Please fill out the following application for the 2024 Colony Christmas Parade of Lights.

Join us on a magical journey through a winter wonderland! Adorned your float, bikes, animals, etc. with twinkling lights, & festive decorations. We'll be spreading holiday cheer and creating lasting memories for all who witness our parade of lights! 

• Lighting: Floats must be adequately lit with festive lights to create a dazzling display.
• Decorations: Use your creativity to design a float that captures the essence of the holiday season.
• Safety: Please ensure that all electrical connections are secure and that there are no hazards on the float.

Let's come together to make this Christmas parade a night to remember!

If you have any questions or concerns, do not hesitate to contact the Greater Palmer Chamber of Commerce (GPCC) at 907-745-2880 or info@palmerchamber.org