Blue Stone Arts & Music Festival 2025

GENERAL APPLICATION INFORMATION:

Artist Market Dates/Hours for the event are as follows: Friday, September 26: 4 pm-8 pm and Saturday, September 27: 11 am-8 pm. A concert will be held in the City Green following the Artist Market from 8:30 pm -10 pm each night. Your booth must be open with merchandise during the above Artist Market hours. Closure of your booth early or late opening may result in exclusion from future festivals.

APPLICATION FEES: A non-refundable application fee in the amount of $25.00 will be due upon application submission in order to apply for consideration to the festival. Application statuses include: Acceptance, Rejection, Waitlisted.

ACCEPTANCE: Accepted vendors will be notified via email through the Eventeny application platform. Please add Eventeny to your approved contacts so that you are sure to receive all notifications. Upon acceptance, the credit card on file with Eventeny will be charged. If this form of payment is determined to be no longer valid, we will contact you via email and will allow 5 additional business days to resolve the matter and confirm participation. If confirmation and vendor payment is not received at the end of the 5 additional business days, the available spot will be offered to a waitlisted vendor.

REFUNDS/CANCELLATIONS: Application fees are 100% non-refundable and are paid upon submission of the application. Booth fees are 100% non-refundable and charged upon acceptance to the festival.  

REJECTED APPLICATIONS: Unfortunately, not all applicants will be approved to participate in Blue Stone Arts & Music Festival. Possible reasons for application denial include but are not limited to: Excess of vendors already approved in one category, product or ware does not fit the integrity of the festival, product or ware is not hand-crafted, considered an art, antique, or unique, local item, the applicant did not adhere to previous festival rules/regulations, the proposed applicant is considered a service provider, and other reasons determined by the application jury.

Commercial businesses and service providers are not permitted to apply for Artist Market booths. Please contact Steph@premiereventslive.com for sponsorship opportunities. 

WAITLIST POLICY:  Exhibitors placed on the waitlist will be notified via email. If and when cancellations are received, the waitlisted exhibitor will be contacted and given the opportunity to accept or decline the invitation. Acceptance must be acknowledged, and payment completed within 72 hours of notification in order to secure a space in the festival.

WEATHER: This is an outdoor festival and will take place rain or shine. All exhibitors are expected to have their booths open during this time. No booth fees will be returned in the event of inclement weather. Exhibitors should be prepared to protect their products in the event of inclement weather. If the weather turns severe, the City of Sandy Springs reserves the right to terminate early or cancel the event in the interest of public safety.

RULES/REGULATIONS:STANDARDS: All products for sale must be original hand-crafted works and well-executed. Commercial goods for resale do not qualify. The City of Sandy Springs reserves the right to ask you to pull any merchandise we feel could be construed as offensive. Items must be categorized when applying. We reserve the right to change your selected category if a different category appears to be a better fit. If you are unsure what category your work belongs in, feel free to get in touch. If your products fall in more than one category, please apply under the category which 50% or more applies. Please provide a brief explanation if other products fall under separate categories in the notes section provided in the application. Glass, Metal, Painting- Oil/Acrylic, Painting- Watercolor/Pastel, Photography, Wood, Yard/Garden Decor, Boutique, Specialty Food Item, etc.

If a vendor/participant displays items or conducts activities that were not listed on the application, OR has misrepresented activities taking place in any way, the event organizers reserve the right to ask the vendor/participant to leave the event and forfeit fees. 

PHOTOS: A minimum of 4 quality images must be submitted for each category entered by each applicant. Applicants must submit a minimum of 3 photos showcasing the products you intend to market in your booth plus 1 photo of booth set up with signage. Applications submitted without photos will not be considered.

BOOTH FEE INFORMATION: Sizes available: 10x10: $200, 10x20 $350. Booth/tent sharing is not permitted. One business/entity allowed per space purchased.

ELECTRICITY: Electricity is available for purchase. Individual generators are not permitted. Battery-powered energy sources are allowed onsite within the footprint of your booth i.e. portable chargers, electric power banks, etc. Every vendor will be responsible for providing up lighting, bistro lights, lanterns, etc., that are battery operated, for any hours of the event that are under darkness. Please plan on a minimum of 4 hours of battery life for your lighting system. 

PARKING: Booth fees include the parking for one vendor vehicle in the designated vendor parking lot. Additional overflow parking will be available at locations near the festival with an event shuttle service to be provided during festival hours.

SECURITY: Overnight security will be present during overnight hours after the festival concludes on Friday, September 26 through Saturday morning at the event's designated start time.  This security will be provided by Sandy Springs Police Department. 

LOAD IN/BOOTH SET UP: Load-in for this event will be on Friday, September 26. Load-in information and details will be emailed to all selected vendors for this event. All vendors are responsible for set up in the designated timeframe permitted. Vendors will receive booth assignments, along with load-in and load-out instructions, via Eventeny in the weeks leading up to the festival.

LOAD OUT/BOOTH BREAK DOWN: Exhibitors may not break down until the end of the artist market on Saturday, September 27. Details for the Load Out policy will be provided to all participants.

TRASH AND REFUSE - Vendors must dispose of all trash in the dumpsters provided by the Festival. Vendors are expected to keep their booth area clean.  Failure to thoroughly clean booth space area at the conclusion of the event will result in a cleaning fee of $100.

No dumping of any product, liquid or solid, is allowed anywhere on festival grounds. Illegal dumping is subject to fines – vendors are responsible for all costs resulting from the improper disposal of materials.

INSURANCE: All vendors are required to provide Premier Events proof of insurance for $1,000,000.00 Liability coverage (and needs to cover days of the event). You will be required to name the City of Sandy Springs and Premier Events LLC as additional insured. Deadline to send your insurance COI is September 1, 2025. No vendor will be allowed to load in until your insurance accord is received.

LIABILITY: Vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and save Premier Events LLC and the City of Sandy Springs against any and all claims, losses, and damages to persons or property and attorney’s fees arising out of or caused by Food Vendor’s installation, removal, maintenance, occupancy or use of vending space. In addition, the vendor acknowledges that Premier Events LLC and The City of Sandy Springs do not maintain insurance coverage covering the Vendor’s property, and it is the sole responsibility of the Vendor to obtain such insurance, including, if desired, business interruption and property damage covering losses by the Food Vendor. Responsibility of the security of the Vendor’s area, products, and property rests solely with the Vendor.

HOLD HARMLESS: By agreeing to be a vendor at the 2025 Blue Stone Arts and Music Festival, you assume all responsibility for, and risks and hazards of, participation in the rental activity planned by your group (“rental group”). In consideration of the City of Sandy Springs providing permission to use the space requested, you, and all members of your rental group, do hereby release the City of Sandy Springs and Premier Events including all officials, officers, employees, sponsors, organizers, supervisors, volunteers, participants and agents (collectively the “releasees”), of any and all claims, demands and causes of action of whatever kind and nature, to include any and all bodily or personal injuries, damage to property, and any other damages or injuries, whether foreseen or unforeseen, resulting from or related to participation in the rental activity. You and all members of your rental group also agree to defend, indemnify and hold harmless the releases from all claims for bodily and personal injuries, damage to property, and the consequences thereof arising out of you or your rental group’s joint or several negligence or willful conduct, to include that of your agents, servants or workmen.

GENERAL APPLICATION INFORMATION:

DATES/HOURS: Food Vendor operations times for this event are as follows: Friday, September 26: 4 pm-10 pm and Saturday, September 27: 11 am - 10 pm. A concert will be held in the City Green following the Artist Market from 8:30 pm - 10 pm each night.

FOOD VENDOR RULES AND REGULATIONS:

All Food Vendors must adhere to the following rules and regulations.
Premier Events (PE) has the full power to interpret and enforce these rules, conditions and regulations, and the power to make reasonable amendments thereto and to make such further reasonable rules and regulations necessary for the proper conduct of a safe, clean, well-regulated, and attractive event.

*Specialty food items (i.e. home baked goods, jams, chips, hot sauces, food not from a restaurant or food truck, etc.) should apply under Artist Market Vendors.

Attendance is not guaranteed by application alone. Only approved food vendors will be granted a space at the festival. 

SPACE: Vendors will be assigned a location and cannot extend beyond their assigned footprint.

MENU: Food trucks and food vendors are only allowed to sell items submitted on their application and approved by Premier Events. Any amendment to the approved menu- including pricing- must be approved by Premier Events prior to the festival.

PAYMENTS: Food vendors are required to provide their own means of collecting cash and credit card transactions at the festival.  Vendors are required to collect and pay all applicable sales taxes.

BEVERAGES: Vendors are allowed to sell non-commercial beverages only. Examples are iced tea and lemonade. Vendors MAY NOT sell bottled products such as soft drinks or bottled water or alcohol.

TENTS, EQUIPMENT, AND PRESENTATION: Tents must be made of flame retardant material and have the flame retardant certification sewn into the tent fabric or the vendor must supply proof of flame retardant to fire marshals upon request. Food Vendors are expected to furnish their own tent, tables, decor, equipment, and supplies. Tents must be weighed down with a minimum of 40 lbs per leg. No staking is allowed. Tents should be clean and in good repair, and all equipment and supplies should be neat and clean. All signs and banners should be clean and not cracked or faded. 

Carnival tactics, the use of public address systems or other similar activities by the Food Vendor shall not be allowed.

Food Vendors may not sublease any part of their space or participate in any third-party advertising or third-party promotions or display third party signage at their booths. 

FLOORING: Food Vendors may be required to place temporary flooring to cover booth area. Grease spills will be the responsibility of the Food Vendor to clean and may also result in a fine or additional cleaning fee.

GREASE AND GREY WATER:  Nothing can be poured onto festival grounds, down storm drains, or on turf or paved surface areas. Any violation of this could result in immediate expulsion from the festival, and possible fines from the event. Food Vendors must furnish in-tent trash cans and must bag all trash and breakdown boxes for pickup by the festival cleaning crew.

ELECTRICITY: Vendors must provide their own generator or means of electricity for their food truck/restaurant tent. Generators must not be excessively loud or produce a strong odor. Any generators that do not follow these standards will not be allowed to be used onsite.

PROPANE TANKS: Propane tanks must be properly secured and must comply with fire safety regulations.

FIRE EXTINGUISHERS: All food trucks and vendors must furnish their own fire extinguishers with current service tags. Vendors with deep fryers must have K-type fire extinguishers with current service tags. 

WEATHER: The Blue Stone Arts & Music Festival is a rain or shine event. Approved vendors agree to be present during festival hours despite weather conditions. Tents and banners should be properly weighted to withstand wind gusts and heavy rain.  The Food Vendor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that neither the City of Sandy Springs, Premier Events nor any of its employees or agents shall not be responsible for loss, damage, third-party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service.

ACTS OF GOD: The City of Sandy Springs, Premier Events and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts.

INDEPENDENT CONTRACTORS: Approved Food vendors and Food Trucks are independent contractors of the festival and have complete supervision and control of their operation and employees. As independent contractors, vendors are responsible for reporting retail sales and paying their own state and federal sales taxes.

PAYMENT: Vendors are required to provide full payment of booth fee upon application acceptance.  

CANCELLATION: Upon approval and payment of booth fee, no refunds will be provided for cancellations.

EVENT MAPS/VENDOR LOCATIONS: The event will make Food Vendor location assignments approximately two (2) weeks prior to the event.  The event reserves the right to make modifications to the layout of the exhibit area if circumstances warrant, at its sole discretion. Food Vendor operations must be confined to the space contracted and provided. Food Vendor space must not obstruct other exhibits or walk paths.

LIABILITY: The Food Vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and save Premier Events LLC and the City of Sandy Springs against any and all claims, losses, and damages to persons or property and attorney’s fees arising out of or caused by Food Vendor’s installation, removal, maintenance, occupancy or use of vending space. Vendor acknowledges that Premier Events LLC and The City of Sandy Springs do not maintain insurance coverage covering Food Vendor’s property. It is the sole responsibility of the Food Vendor to obtain such insurance, including, if desired business interruption and property damage covering losses by the Food Vendor. Responsibility of the security of a Food Vendor’s area, products, and property rests solely with the Food Vendor.

INSURANCE: All food vendors are required to provide proof of insurance with $1,000,000.00 Liability coverage, evidencing coverage on the days of the event. You will be required to name the City of Sandy Springs and Premier Events LLC as additional insured. The deadline to receive your insurance COI is September 1, 2025. No vendor will be allowed to load in until your insurance accord is received.

INSPECTION: Annual food truck inspection to operate in Sandy Springs is required for this event. You may apply without current inspection but it must be current at least 1 month prior to the start of the festival. Please reach out to William Westbrook at 770-206-4365 or wwestbrook@sandyspringsga.gov.