Fan Groups and Non-Profit Organization Application

Fan Groups and Non-Profit Organizations, welcome to MidSouth Mega Con! MSMC will take place on Saturday, May 24th (10am-6pm) & Sunday, May 25th, 2025 (10am-5pm) at the Memphis Sports & Events Center.

Let us know if you have any questions. This is an electronic agreement applying, you are validating and approving this agreement electronically.

Venue Policies

• Applicant and any accompanying group members are not to deface any venue materials permanently.
• The display of weapons and other questionable materials is forbidden.

MidSouth Mega Con 2025 Fan Group and Non-Profit Organization Contract

• Contract: This form acts as a written contract between the MidSouth Mega Con and aforementioned party.
• Changes to Agreement: MSMC reserves the right to make changes to this agreement if necessary.
• Promotion: MSMC will actively promote the event but does not guarantee a specific attendance count.
• Contract Applications: We reserve the right to deny fan groups and non-profit organizations to ensure a broad representation of fandoms and pop-culture media. We also reserve the right to deny fan groups and non-profit organizations that we believe don't fit in with the values and experience of our show.
• Weather: This is a rain or shine event (event is indoors).
• Copyrighted Material and AI: MSMC does not allow bootleg products or AI-generated art. All reproduction products must be clearly marked. MSMC reserves the right to determine what is an acceptable product.
• Offensive Material: MSMC is a family-friendly event and reserves the right to judge and potentially eject applicant and any accompanying group members for displaying inappropriate or offensive materials.
• Prohibited Activities: Activities like smoking, selling unpackaged food, or possessing alcohol are not allowed in the Exhibit Hall.
• Compliance with Laws: Applicant and any accompanying group members must follow all local, state, and federal laws, especially concerning sales and taxes.
• Behavior: Applicant and any accompanying group members must follow general convention attendee rules during off-hours.
• Setup and Decoration: Applicant and any accompanying group members must ensure all materials and decorations adhere to venue policies.
• Security: MSMC will provide after hours security. MSMC is not responsible for any loss or damage to group materials, goods, samples, or other property which may occur.
• Insurance: It's the responsibility of the applicant and any accompanying group members to have their insurance coverage.
• Liabilities: Applicant and any accompanying group members will hold MSMC and the convention location harmless for any personal injury or damage to goods that may occur.
• Violation: Violators of the terms & conditions of this agreement will be asked to cease operating their booth. Participation in future events run by Bell Premier Events may also be denied.