2025 CCP Mobile Marketing

This application is for  mobile marketing opportunities at CCP.

There is a non-refundable application fee of $25, and a 6% merchant fee will be applied.

Deadline

• The deadline for applications is February 7, 2025, and it may close earlier once all spots are filled.  Applicants will be notified if the application has been confirmed or denied no later than February 11, 2025.

Location

• Carolyn Crayton Park
• 115 Willie Smokie Glover Drive, Macon, GA 31201

Festival Dates and Times

• March 21-30, 2025
• Friday, March 21, 2025 – 11:45am-10:00pm
• Saturdays, March 22, 2025 – 10:00am-10:00pm 
• Sunday, March 23-Thursday, March 27, 2025 – 12:00-9:00pm
• Friday, March 28, 2025 – 12:00-9:00pm
• Saturday, March 29, 2025 – 10:00am-10:00pm
• Sunday, March 30, 2025 – 12:00-9:00pm
  Vendors MUST be open and operational while the gates are open.

Mobile Marketing at the Festival at CCP is a unique opportunity for businesses and corporations. The Festival seeks to maximize exposure, match you with your target audience, and work closely with you to create a program that is tailored to best fit your specific needs. The Cherry Blossom Festival affords you the chance to engage new and existing clients, expand brand reach, or introduce a new product or service. Additionally, these events are vital to business and economic development in Macon and serve as a valuable networking tool to many patrons.

The Festival is committed to providing environments where sponsors can engage at the highest possible level with prospective and current clients in a safe, hospitable and professionally managed settings. In a comprehensive effort targeted to maximize event participation, sponsor-value, and brand reach, event partners/sponsors are integrated into events and offered multiple marketing opportunities:

• One-to-one marketing - Interact directly with customers and prospects
• Brand Awareness – Increase product/organization visibility both on-site and through ads with Festival media partners
• Sampling – Provide direct product interaction and education to a targeted group of customers
• Promotional efforts – Distribute coupons, create sweepstakes or contests, etc.
• Retail traffic – Build promotions that increase store traffic
• Database building – Integrate promotional elements that provide demographic and buying behavior information
• Goodwill – Enhance business/organization/product perception in the community by partnering with the Festival
• Employee relations – Involve employees in event and build team enthusiasm, teamwork, and company loyalty

Mobile Marketing Sponsorship Options: If your company is interested in buying a mobile marketing/sponsorship space, there are several options to choose from and can be packaged to include events outside the park.

• Individual Weekdays (Monday-Thursday): 20x20 space or smaller is $1,000 per day
• Individual Weekend Days (Friday, Saturday, or Sunday): 20x20 space or smaller is $1,500 per day
• One Weekend (Friday-Sunday): 20x20 space or smaller is $3,000
• Both Weekends (Friday-Sunday): 20x20 space or smaller is $6,000
• Entire 10 days at CCP: 20x20 space or smaller is $10,000

Application Overview:

• Deadline: January 31, 2025

Power

• Power is NOT GUARNTEED. 
• Please provide your power requirements in case we are able to offer you power. 

Presentation

• All vendors must present and maintain a clean and decorated unit throughout the Festival.

Alcohol and Drug Policy

• Consumption of alcohol/drugs by any vendor, or its employees and/or volunteers is strictly prohibited during the Festival. Failure to comply will result in immediate removal from the Festival.

Additional Information

• The Festival does not provide tents, tables, chairs, etc.
• All spaces are located outside.
• The Cherry Blossom Festival assigns booth location. If the mobile marketer moves locations without written permission from the Festival, the vendor will be asked to vacate with no reimbursement.
• Vendors are responsible for setting up and maintaining a neat and attractive space.
• RV camping is not available to mobile marketers.

Deposit and Payment

• Once accepted, a $500 deposit is required to secure your space in the 2025 Festival at CCP.  Each setup has a $500 deposit, and it is due 10 days after being accepted.  An invoice will be sent electronically.  You can pay by check or by card.  Payment by card will incur a 5% merchant fee and can be paid via Square.
• The remaining balance is due by March 1, 2025.  If the balance is not received by March 1, your space is forfeited. 

Insurance

• Vendor must provide proof of insurance through the issuance of a certificate of insurance and showing coverage and limits as specified below. Endorsements must be provided showing additional insured status has been granted. Certificates and Endorsements must be provided prior to the beginning of the Festival by March 1, 2025.
• Vendor shall maintain coverage as follows: (1) Commercial General Liability: $1,000,000 aggregate, which should include coverage for: Personal Injury, Completed Operations, Independent Contractors, Liability assumed under “insured contract,” and Medical Payments and any necessary provisions regarding Vendor’s products or services; (2) Workers Compensation: Statutory Limits.
• The Insurance must provide the following: (1) Macon Georgia Cherry Blossom Festival, Inc., together with its Board of Directors, Officers, Staff and Agents, must be added to the policy as additional insureds for General Liability Insurance by endorsement; (2) The certificate of insurance or endorsement must state that this insurance is primary and written on a non-contributory basis as to any other valid and collectible insurance or self-insurance in force.
• Macon Georgia Cherry Blossom Festival, Inc. reserves the right to modify these requirements at any time, including limits based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 

If selected-- In consideration of the opportunity to offer its products and/or services at the 20245 Macon Georgia International Cherry Blossom Festival (herein referred to as the “Festival”), the Vendor (herein referred to as “Vendor”) agrees as follows:

1.    TERMS: Vending during the Festival is a privilege and must be conducted in a professional manner. Any form of harassment or inappropriate behavior on the part of the Vendor towards members of the Festival staff, volunteers, other vendors, or patrons will result in immediate removal from the Festival. 

2.     INSURANCE: Vendor must provide proof of insurance through the issuance of a certificate of insurance and showing coverage and limits as specified below. Endorsements must be provided showing additional insured status has been granted. Certificates and Endorsements must be provided prior to the beginning of the Festival. 

Vendor shall maintain coverage as follows: (1) Commercial General Liability: $1,000,000 aggregate, which should include coverage for: Personal Injury, Completed Operations, Independent Contractors, Liability assumed under “insured contract,” and Medical Payments and any necessary provisions regarding Vendor’s products or services; (2) Workers Compensation: Statutory Limits. 

The Insurance must provide the following: (1) Macon Georgia Cherry Blossom Festival, Inc., together with its Board of Directors, Officers, Staff and Agents, must be added to the policy as additional insureds for General Liability Insurance by endorsement; (2) The certificate of insurance or endorsement must state that this insurance is primary and written on a non-contributory basis as to any other valid and collectible insurance or self-insurance in force. 

Macon Georgia Cherry Blossom Festival, Inc. reserves the right to modify these requirements at any time, including limits based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 

3.    WAIVER OF SUBROGATION: The Vendor hereby grants to Macon Georgia Cherry Blossom Festival, Inc. a waiver of any rights to subrogation which any insurer of any other party may acquire against the Festival by virtue of the payment of any loss under such insurance. Vendor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Vendor has received a waiver of subrogation from the insurer. 

3.    APPLICABLE LAW/VENUE: All disputes regarding the construction, interpretation and the parties’ obligations under this Agreement will be governed by the laws of the State of Georgia, notwithstanding any of that state’s laws to the contrary, regardless of the location of the Engagement. The venue and jurisdiction for the resolution of any such disputes will be the United States District for the Middle District of Georgia, Macon Division, or the Superior Court of Bibb County, Georgia.

4.    INDEMNIFICATION: The Vendor will defend, indemnify and hold harmless the Festival, its officers, employees, trustees, agents and representatives from and against any and all claims, demands, damages, liabilities, expenses, losses of every nature and kind, including but not limited to attorney’s fees and costs, sustained or alleged to have been sustained in connection with or arising out of the Engagement, even in the event the Festival is alleged or found to be negligent. However, the Vendor will not be obligated to so indemnify the Festival if the Festival is proven to be grossly negligent or to have engaged in wilful or wanton misconduct. Vendor agrees that the insurance requirements specified in the contract do not reduce the liability the Vendor has assumed in this indemnity clause. 

5.    INDEPENDENT CONTRACTOR: In performing hereunder, the Vendor is an independent contractor and not an employee or agent of Festival. All persons furnished or retained by Vendor in connection with this Agreement are so furnished or retained as Vendor’s employees or agents. Vendor will not transact business, enter into agreements, or otherwise make commitments on behalf of Festival unless expressly authorized in writing by Festival. Vendor will defend, indemnify and hold harmless Festival from and against any and all liability for the payment of taxes, interest and/or penalties, as well as damages and costs, including attorney’s fees, in connection with any claim or finding that Vendor, and/or its employees or agents, are employees of the Festival.

6.    ASSIGNMENTS AND SUBCONTRACTING: Neither party may assign or delegate its rights and obligations under this Agreement without the prior written consent of the non-assigning or non-delegating party.

7.    MISCELLANEOUS: The effective date of this Agreement will be the date of signature of the Vendor’s authorized representative. The Vendor warrants that it will comply with all federal, state and local laws as well as Festival policies applicable to its performance hereunder, including but not limited to those relating to nondiscrimination, equal employment opportunity, and affirmative action. The representative of the Vendor signing this Agreement warrants that he/she is a duly authorized representative of the Vendor. 

8.     PRODUCTS OR SERVICES PROVIDED TO FESTIVAL: In addition to the terms above, the Festival and Vendor agree to the assignment of duties, as outlined in Exhibit A of this agreement. In the event the assignment of duties described in Exhibit A conflicts, contradicts, or otherwise interferes with the terms listed herein, the terms of this Agreement shall supersede and override those in Exhibit A

By submittingthis application, you are agrreing to the terms as listed above.