City Hall Community Room Rental Reservation Form

Name: City Hall Community Room Rental Reservation
Start: 2023-01-12T11:00-05:00
End: 2024-12-31T22:30-05:00
Location: 3518 Broad St

Deadline: Dec 31, 2024 11:00 pm (GMT-05:00) Eastern Time (US & Canada)

City Hall Community Room Rental Reservation

Date: Jan 12, 2023 11:00 am - Dec 31, 2024 10:30 pm (EST)

3518 Broad Street, Chamblee, Georgia 30341, United States

$0.00-300.00

About the event

City Hall Community Room Rental Reservation Form

City of Chamblee

Contact Organizer

City of Chamblee

Contact Organizer

About the application

This form may be filled out by members of the city's Nonprofit Partnership Program, certified government/nonprofit agencies, and City of Chamblee employees wishing to use the City Hall Community Room located at 3518 Broad Street.

For members of the Nonprofit Partnership Program and other certified government agencies and nonprofits, there is a reservation fee of $50 per use. Use is limited based upon availability. If you are a City of Chamblee employee, the $50 fee will be waived.

An additional $300 security deposit is required. The card on file will not be charged, unless signed terms and conditions are not met. City staff will notify the applicant before processing the security deposit charge.

Usage of this room includes tables, chairs, and audio/visual equipment. Please note, there is no formal kitchen available for use. The maximum capacity for this room is 200. This room may only be utilized during standard City Hall operating hours which are Monday through Friday from 8:30am to 5:00pm, unless otherwise approved.

A key card will need to be picked up and dropped back off to access the room. This will need to be be arranged with Katie Sears during normal businesses hours which are Monday through Friday from 8:30am to 5:00pm. Katie's contact information is KSears@chambleega.gov or 470-622-9271.

Terms & Conditions

The request for a reservation of the facility must be made at least two (2) weeks prior to the requested date.
The facility may be reserved up to three (3) months in advance.
No reservation will be confirmed until this facility use agreement is completed, approved and the rental deposit is received.
Once applicant has been notified of approval of use agreement, payment of the rental fees must be made within 14 days.
Cancellations less than 48 hours prior to the event may be charged a fee.
The individual or group whose name appears above has reserved this facility and is entitled to its use for the period indicated.
The individual or group is not expected to occupy the facility until the time indicated and is expected to relinquish the facility at the end of the reserved time.

See following pages for policies, regulations, security deposit process and cost, and other information regarding the reservation and use of this facility.

The policies are designed to help you and your group have an enjoyable and safe event. The responsible party may request a copy of this form as confirmation of the reservation. The City reserves the right to withhold approval for any event. By completing this application, the responsible party/group hereby attests they have read and agree to abide by the policies and regulations of this agreement.

Related files

City Hall Community Room Facility Checklist

City Hall Community Room Usage Information

ACCR and CHCR Facility Usage Agreement

Prices

Nonprofit Partnership Program Member Reservation Fee	$50.00	The cost for Nonprofit Partnership Program Members is $50.00 per rental. Please note, a $300 security deposit is required and will only be charged if terms and conditions are not met. City staff will notify the applicant if charges are required.
Chamblee City Staff Applicant	$0.00	No charge for city staff applicants unless the room is not properly cleaned - then a $50.00 fee will be charged to the department.
Nonprofit Partnership Program Member Security Deposit	$300.00	The security deposit will only be charged to the card on file if terms and conditions on this form are not met.

Questions on the application

User information

First name
Last name
Email
Gender
Birthday
Address

Additional information

Are you a Nonprofit Partnership Program member or City of Chamblee employee?
Organization/City of Chamblee Department:
Name of event/meeting:
Event/meeting date:
Event time (include set up and breakdown):
Applicant First and Last Name:
Telephone (primary and secondary):
Email address:
Secondary point of contact (include first and last name, email address, and phone number):
Mailing Address:
Description of use:
Expected number in attendance:
Would you like to use the Council Chambers?
Would you like to use the greenspace out front of City Hall?
Will food and beverages be served?
City Staff Only: I understand I am responsible for the drop off, pick up, and payment associated with the dry cleaning of any dirty tablecloths.
I acknowledge the following (please read and check all):
I acknowledge that I may call the Community Engagement Department at (770) 986-5010 to schedule a time to view the room, with at least 48-hours notice.
I acknowledge that I have read, understood, and checked all above terms and conditions.
I and my affilated organization will indemnify and hold the City harmless with respect to any claims, losses, damages, costs, expenses (including legal fees), or injuries caused by or in any way resulting from activities of the responsible party/group, it’s agents and employees, on said property or otherwise pursuant to this agreement, and the responsible party/group will at its own cost and expense, (including legal fees) defend the City against any claims, suits, or causes of action brought by anyone with respect to any of the aforesaid.

City Hall Community Room Rental Reservation Form

City Hall Community Room Rental Reservation

Start Application