Artists may apply in up to three categories and be accepted in only one category. You must submit a separate application for each category - paying a non-refundable application fee for each application. If only one application is accepted, only work in that medium may be exhibited. Artist Application and Booth Fees:$25 Early Bird Discount - Deadline: 9/30/24 11:59 PM CT
$35 Regular Application - Deadline: 12/30/24 11:59 PM CT$45 "Better Late Than Never" Application - Deadline: 01/05/23 11:59 PM CT $75 for all booth fees - Deadline: 2/1/25 The Loop Festival has eight visual art categories: Two-Dimensional (drawing, painting, and digital), Three-Dimensional/Sculpture (wood, clay, metal, glass, etc.), Mixed Media, Jewelry, Fiber, Photography, Printmaking (letterpress, art books, etc.), and Natural Materials (basketweaving, furniture, etc.). Artists may apply in up to 3 categories. You must submit a separate application for each category. If you sell jewelry, you may apply in a category other than Jewelry if the jewelry is less than 10% of your items for sale. Otherwise, you must apply in Jewelry. All work displayed in the booth must be for sale. Categories:Two-dimensional: 2D works include drawings, paintings, and digital works. Reproduction prints are not allowed. Three-dimensional/Sculpture: This category encompasses original sculpture that is functional, decorative, or non-functional in clay, porcelain, glass, wood, or metal mediums, using additive or subtractive processes in a single medium. Kiln forming, blowing, molding, or casting, as well as all cold working processes, are permitted. Only wooden works that are hand-tooled, machine-worked, turned, or carved will be accepted. *no jewelry will be accepted in this category. Mixed Media: Work that combines materials from two or more mediums in one piece. Jewelry: Only those artists accepted in the jewelry category may display or sell jewelry. Items made from commercial parts may not be exhibited. If artists are found to be exhibiting items made from commercial parts, they will be asked to leave the Festival. Fiber: Includes wearable and non-wearable. Machine-tooling, machine-screen printing, and other forms of mass production are not accepted. Machine stitching is permissible. Photography: Includes traditional film photography, hand-colored images, emulsion transfers, and digital photography. Only the artist’s original source material is acceptable. Printmaking: Only hand-pulled original prints are allowed. Prints must be in limited editions, signed, and numbered. Natural Materials: This includes basket weaving, chair caning, brooms, gourds, and other works made from materials found in nature. Leather items should be submitted under the fiber category. *Please direct all inquiries to theloopfestival@gmail.com
Artist Check-In and Set-Up:
Friday, April 11th, from 11 am until 2 pm. *artists must be set up by 2 pm. *In case of inclement weather, set-up time will be re-evaluated and communicated 24 hours before check-in.
Important Dates:
- September 1, 2024 – Application available at Eventeny.com. Applications will only be accepted through EVENTENY.
- September 30, 2024 – Early Bird Deadline for discounted fee ends at 11:59 PM CDT.
- December 30, 2024 – The deadline for regular applications is 11:59 PM CDT.
- January 5, 2025 – The "Better Late Than Never" application deadline ends at 11:59 PM CDT.
- January 15, 2025 – Notifications of acceptance/declination emailed.
- February 1, 2025 – Deadline for booth fee payments ($75). No refund will be given to artists who cancel on or after February 15, 2025.
- April 11, 2025 (Day 1)
- 11 am - 2 pm: Artist check-in
- 4 pm: Gates open, Judges begin to Loop
- 8 pm: Festival day one ends; close up booths for overnight
- April 12th, 2025 (Day 2)
- 9 am - artists must be on site
- 10 am - Gates open, awards given to artist winners
- 7 pm - Artist booth clean up, patron buck payment, and sales tax exchange
- 8p - Festival day two ends
Welcome to the 4th Annual Loop Music & Art Festival food vendor application! The Festival is now a two-day festival! It will be held on Friday, April 11, 2025, from 4 pm - 8 pm, and on Saturday, April 12, 2025, from 10 am - 8 pm in Downtown Dothan, Alabama. Browse through our application and let us know if you have any questions.
EVENT INFORMATION
The 4th Annual Loop Music and Art Festival will be held on Friday and Saturday, April 11 and 12, 2025 on South Foster and Crawford Street in Downtown Dothan, Alabama.
Art in Public Places, the City of Dothan, and Live at the Opera are official event hosts and for the first time, APP will be accepting food vendors through an application process. There will only be three to four food trucks at once at the Festival so spots are limited. Also, we are accepting small food tents that sell candy, baked goods, and other food items meant to be taken home rather than eaten on the spot.
GENERAL INFORMATION
The Food Court is located at the corner of South Foster and Crawford Street. Art in Public Places will decide the final placement of vendors based on the menu and other factors.
Food Court vendors are expected to honor the Festival hours and remain open during those times.
Food vendors may choose to participate for the entire duration of the Festival (4/11 and 4/12) or one-day participation.
The app fee for all vendors is $50. This fee is non-refundable. However, if you are invited and accepted to the 2025 Festival, your app fee will be credited to your vendor fee.
RULES/REGULATIONS
2025 Loop Music and Art Festival
Application Rules and Regulations
An accepted application is a commitment to participate in the Loop Festival Food Court. NO REFUNDS will be made for any reason, including inclement weather. Participating vendors must remain open during the chosen day(s)& designated hours of the Festival. Food vendors must be in their booths during designated Festival hours, and a menu with prices must be displayed.
This application may be marked for participation on:
1) Friday, April 11, 2025, from 4 PM - 8 PM (4 hours)
2) Saturday, April 12, 2025, from 10 AM - 8 PM (10 hours)
3) All Weekend -- Friday, April 11, 2025, from 4 PM-8 PM and Saturday, April 12, 2025, from 10 AM - 8 PM (all 14 hours)
Food vendors are vetted & acceptance is based on receipt of the completed vendor application, your menu, and the uploaded picture of the booth food tent, food truck, or food trailer. The Art in Public Places Festival Steering Committee reserves the right to approve or deny certain food items served at the festival. We do our best to ensure diversity among food vendors. However, there are no guarantees that food items will be exclusive to each vendor.
All commercial food vendors must possess a valid Houston County and City of Dothan business license. The application for a Temporary Concession Food Permit is the vendors' responsibility and must be paid to the Houston County Health Department no less than three weeks before the event starts. Please check with the county for all their rules and regulations regarding your setup.
Vendors bear the responsibility for all set-up, teardown, and security.
Trash must be placed in garbage bags (supplied by vendor) sealed and placed in appropriate designated areas. Do not use private party dumpsters/trash cans.
Electrical hook-up needs and availability will be assessed in February 2025.
Vendors must put down a protective material around areas where grease can be spilled and ensure that all grease containers are removed from your space.
During setup, nails or other anchors may not be placed in the street. Make alternative arrangements to secure your booth. Fines will be imposed for the destruction of City property - this includes nails to hold down tents and rugs in the streets. Tent weights ARE required with a minimum of 40-pound weights per tent leg.
The cleanliness of your booth space will be considered when evaluating participation in future Festivals.
The sale of food items is restricted to the approved trailer, truck, cart, or tent booth space specified at the time of this agreement and cannot be dispensed outside of the approved booth space.
Food items must conform to those approved at the time of this agreement and prices must be posted.
All food vendors must be set up and ready to open for business by 4 pm on Friday, April 11, 2025, and by 11a on Saturday, April 12, 2025. For the hour before the booth setup time, no vehicles will be allowed within the Festival or Food Court area. Please, no unloading onto the sidewalks before 8 PM on either night of the Festival.
All fire department safety lanes and rules will be observed and strictly enforced at all times. No music is permitted. Your booth and all displays must be within your space. This will be strictly enforced.
Accepted food vendors are obligated to check in by 2 PM on Friday (4/11) and by 9 AM on Saturday (4/12). Food vendors will forfeit their space and booth fee if not checked in by the designated times.
The Art in Public Places Festival Steering Committee reserves the right to remove a vendor from the Food Court for conduct deemed unacceptable and/or detrimental to the mission and reputation of the Loop Music and Art Festival. Vendors can be removed for not abiding by the rules, requirements, and information listed in the application.
Art in Public Places, its representatives, the Festival steering committee, and the City of Dothan will NOT be responsible for loss or damage of any kind.
Food VENDORS
Spots are limited and food tents or push carts will be limited to 10x10 spaces while food trucks are limited to the size of the truck.
Limited approved prepackaged food and drinks may be sold from pushcarts or small tents.
All above applicable rules/regulations apply to all food vendors.
VENDOR INFO/FEES
Food vendors must select their Festival participation days in this application. Food vendors may select to participate in the Festival for TWO days or ONE Day.
$100 - Friday, April 11, 2025; 4PM-8PM (4 hours)
$250 - Saturday, April 12, 2025; 10AM - 8PM (10 hours)
$300 - ALL Weekend; Friday and Saturday, April 11 & 12, 2025 (14 hours)
Food vendors cannot make booth payments until they have been invited to participate. You will receive an email with further instructions. Food vendors must accept the invitation to continue the placement process.
Invitations will be sent by Art in Public Places on February 3, 2025, at 5 PM. The deadline to accept invitations is February 5, 2025, by 9 PM
Set-Up for all vendors:
Set-up will begin Friday (4/11) at noon and Saturday (4/12) at 8 AM. Once Food Court Vendors are set up, their tents, trucks, or trailers will remain in place until load out which is dependent on your participation day(s).
Vendors must remain open during all show hours and plan their inventory accordingly. More specific details concerning set-up and unloading will be provided upon acceptance.
Load-Out for all vendors:
The festival will end on Saturday, April 11, 202,5 at 8 PM.
Vendors must start packing up at 8 PM, no sooner. Vendors remaining on location after 11 PM will be subject to a fine.
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Dothan, Alabama, United States 
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