DECEMBER 19TH UPDATE:  Please Note - our office will be closed for the Christmas Holiday, (We are all taking a LONG Winter's Nap, after the presents are unwrapped!)  beginning Friday December 20th, and we will be returning on Monday January 6th, 2025!   If you are having difficulty with the application or have questions, please message us through Eventeny Messaging or leave us a voicemail at 757-417-7771, and we will be happy to assist you when we return to the office.  

Thanks for your understanding and until then, we hope you and your family have a Very Merry Christmas and a Joyful and Prosperous New Year!

The EMG Team

Hello! Thanks for your interest in our 32nd Annual Northern Virginia Christmas Market located at the Dulles Expo Center in Chantilly, VA. November 7th - 9th, 2025!

PART A - ARTIST APPLICATION

To print out: https://www.eventeny.com/files/14384-vendor-application-84zbxpffdc3n1732303483-1200.pdf

All EMG Markets are juried fine arts and crafts events and all items are handcrafted here in the US. NO commercial merchandise is accepted unless approved by EMG Management and a premium is paid. No items made outside the United States can be sold at any of our shows. No representatives or dealers are allowed to participate. The actual artist that handcrafts the work must be the person in the booth presenting and selling their work all 3 days of our event. 

Please be sure to scroll all the way down and read over all the information before applying. We have done our best to answer all your questions before you submit your application! Be sure to read the areas in red so that you can be reminded about recent changes to our show standards and requirements.

This is an electronic agreement and by selecting the size booth you require, you are validating and approving this agreement electronically.

Deposits and Payments:

A deposit of $100 is required with the submission of your application in the form of a credit card or electronic bank draft. Your deposit will not be charged unless you are selected to participate. Please remember to indicate if you want your entire balance charged at the time of acceptance or on the balance due date of May 31, 2025.  (Please note we will not be processing any applications until after January 7, 2025). Your signature on this application indicates an agreement that you will have your balance paid in full before or on the deadline of May 31, 2025 and that you understand that should you fail to do this, you will be assessed a late fee for every 30 days your payment is late up until 91 days late at which time your application will be withdrawn without any refunds.

Communication: Your Application Status & Event Updates

Once you apply to an EMG event, all communications for this event will come via an email through the Eventeny Messaging System and the subject line will reference the title of the particular show you applied for. These emails will be from EXPRESS@eventeny.com. We highly recommend that you "whitelist" this email address in your address book so that you do not miss important communications like application status, payment reminders, booth assignments, exhibitor guides and last-minute important communiques before Showtime! All messages/communications between us will then stay attached to your application for us to both see at any time through the messaging in-box. So, if you cannot find the last email we sent you about something, you can log into Eventeny and go to your messaging in-box to find it.

Categories:

Listed in the "Related Files" section of this application (scroll down the application just a bit) is EMG's Accepted Criteria & Categories. Please be sure to review them and determine what best describes your body of work. In most cases it describes the raw materials of which the work is comprised. If you are uncertain, make your best guess, and you will be contacted if the jury feels you would best fit in another category (and we can manually change this on your application). Artists may apply in up to 2 categories. If you sell jewelry, you may apply only in the jewelry category. If you create and sell jewelry as a portion of your body of work, you can apply in both the jewelry category as well as one other category. However, the amount of jewelry must be less than 10% of your total items for sale. All work displayed in your booth must be created by you, the artist and must be for sale or marked as a display item, and all items for sale must be representative of the work you have shown in the photos you attach to this application. 

Booth Assignments:   

Booth Assignments should be complete by September 25, 2025. Applicants that submitted their application by May 31, 2025 and have paid their full balance will be given priority when we assign booth locations. If you have a booth location request, please use the “Special Requests” area at the very bottom of the application for that information. We prefer that you give us several booth numbers in your request in priority order. Feel free to access the show map from 2024 to give us your first, second and third choice by using this link: https://www.eventeny.com/events/map/?id=8764&mid=9207

If you need to be close to a shared storage area they are located behind booths #612-619 in the front of the hall and booths #701 -728 in the back of the hall. Additionally, if you would like to set up a small storage area in the back of your booth, please see this diagram for a “How to” suggestion: https://www.eventeny.com/files/11776-vendor-application-drt5dx1gpb8b1732301136-1200.pdf

Be READY for the Event!

Artists/Exhibitors are required to participate in the entire event weekend:

Show Hours:

Friday & Saturday: 10am-6pm

Sunday: 10am-5pm

Load-in & Set up times are:

Thursday: 12pm - 8:00pm

Friday: 7am - 9:30 am

Artist Arrival/Re-stock Times: Sat. Nov. 8th  & Sun. Nov. 9th

Artist Entry is at 9am for re-stocking on both days

Opening of the Show:

Accepted Artists/Exhibitors must be set up & ready for business by 9:45 am each day. All aisles must be clear with all boxes put away under tables or in provided storage by 9:45 am as occasionally the Fire Marshal will visit shortly before Showtime and not allow the event to open unless aisles are clear.

Re-stocking: 

Artists have from 9am to 10am on Saturday & Sunday mornings to re-stock their booth before the show begins. Shared Storage areas are provided and are accessible for restock during all show hours.

Discount Hotel Rooms & Ordering Electricity:

A link to a discounted hotel room block will be provided for participating artists to make reservations for this event. Electricity can be ordered directly from the Dulles Expo Center. Information and web links on both these items will be provided by May 31, 2025.

Other Expenses:

Each booth comes with an 8-foot-high back drape and two 3-foot side drape sections outlining the booth and separating each artist.  All display apparatus is the artist’s responsibility. Tables, Chairs and Side Drape can be rented by adding it to your application below.

Acceptable Display Structures: 

Tent frames are not permitted, as we strive to maintain a professional cohesive look at the show. We have several alternatives to assist you if you need to hang display pieces or lighting from a pole structure and welcome a discussion with you about this. Please contact us after acceptance to discuss your booth set-up if you have concerns or feel you need to have a tent structure. Any banners hung from a booth must be pre-approved by event management. Banners, displays, lights or other items taller than 8 feet (the height of the back drape) will NOT be allowed to be displayed. Additionally, no lights or signs are to be hung outside the dimensions of your 10x10, 10x15, 10x20, 10x30 or Endcap space. This includes signs that protrude off the side of a booth like a street sign. Your display area is the size of the booth that you have requested in this application, and no items will be allowed outside of those parameters. A 10-foot aisle space must be allowed at all times due to fire code. Please remember this when setting up.

Agreement:

By signing this application, you agree to the parameters listed above and have your booth balance paid in full by May 31, 2025.

To print out: https://www.eventeny.com/files/14384-vendor-application-84zbxpffdc3n1732303483-1200.pdf