This application is for all food truck vendors for Fandom Kissimmee 2025.
 
VENDOR RESPONSIBILITIES: Vendor will not be permitted to move in unless licensee is present or without prior approval from the City of Kissimmee Event Coordinator, Supervisor and/or designee.
All vendors that use canopies/tents for their booth space ARE REQUIRED have at least 24 pound tent weights on each corner of their canopy/tent.
All vendors must operate from under a flame-retardant canopy or from a self-contained trailer. Pushcarts, umbrella stands, display tables, and strolling vendors are not permitted, unless otherwise approved by the City. All vendors must provide their own tent, dollies, non-electrical lighting, and other operational equipment.
Each food vendor must have a fire extinguisher with a minimum 2A-10 BC rating. The fire extinguisher must have a current tag issued by a State of Florida licensed fire extinguisher contractor.
The City of Kissimmee is not responsible for providing power to any vendor. If you require power this must be purchased in advance from the City of Kissimmee and is subject to availability.
Vendors are responsible for removing empty boxes, trash, plastic bags etc.
Vendors are fully responsible for the cleanliness of the area of rental. Area must be left in the same condition as it was when you arrived.
All vendor items must be removed from the premises at the end of the event. The City of Kissimmee assumes no responsibility for any merchandise.
The City of Kissimmee does not provide ice to vendors.

 
APPROVAL: Applications will be approved/denied based on event needs, space availability, and/or amount of duplicated products. The submission of an application does not guarantee a vendor acceptance into any event. All decisions are at the City’s discretion. The City has a right to deny or cancel any vendor that does not follow the professional expectations and guidelines of the City. The CITY DOES NOT GUARANTEE EXCLUSIVITY for vendors on particular items.
 
CANCELLATIONS AND POSTPONEMENT: The City has no control over weather and any losses due to event cancellation. If the event is temporarily closed, postponed, or cancelled, the City of Kissimmee will not issue refunds or be liable for any product purchased. 
 
PARKING: Vendors will be directed to a designated parking area to check-in and unload their booth equipment/supplies. Vehicles parked in unauthorized areas are subject to being towed.
 
LIABILITY WAIVER: All vendors agree to discharge the City of Kissimmee, its employees, and sponsors from any suits or claims based on property/possession loss or damage. All vendors agree to comply with the rules set forth or implemented on event day. The City reserves the right to revise any rule for the betterment of the events and their customers.
 
INSPECTION: The City reserves the right to inspect any vendor’s booth space at any time to enforce all rules & regulations.
 
ENVIRONMENTAL REQUIREMENTS: Vendors may not dispense any products in glass containers. All food waste must be disposed of properly.
 
EVENT HOURS:  Food truck CHECK IN and inspection will take place on Saturday, September 13th, 2025, from 8:00 a.m. – 10:00 a.m. The event starts at 12:00 p.m. and will conclude at 5:00 p.m. BREAK-DOWN will be on Saturday, September 13th, 2025 from 5:00 p.m. – 7:00 p.m.
 
MERCHANDISE SALES: Any and all vendors who take orders or receive money for services that they provide to the attendees of any event held on City property, whether indoors or outdoors, will be subject to pay the required vendor fee, provide a copy of their occupational license along with the appropriate insurance certificate naming the City of Kissimmee as “additionally insured”.
 
The City of Kissimmee reserves the right to place all vendors in locations based on the nature of the event.
All vendors will be required to provide a copy of their current occupational license along with appropriate insurance. All vendor fees must be paid to the City of Kissimmee and must be approved by the Event Supervisor and/or designee not less than thirty (30) days prior to the event/show. Payments will be made by cash, MasterCard or Visa.
 
PERSONNEL: All staffing requirements are at the discretion of the City of Kissimmee Events and Venues Supervisor and/or designee. The City of Kissimmee reserves the right to additionally charge Vendors for services outside the scope of this agreement.
The City of Kissimmee does not supply personnel for load-in/load-out, decorating and/or banner/signage hanging.

This application is for vendors and exhibitors for Fandom Kissimmee 2025. This event will take place on Saturday, September 13th, at the Kissimmee Civic Center. This is a family-friendly event: all art, merchandise, and exhibitions must be suitable for viewing by people of all ages.    VENDOR RESPONSIBILITIES: Vendor will not be permitted to move in unless licensee is present or without prior approval from the City of Kissimmee Event Coordinator, Supervisor and/or designee.
 
BOOTH SPACE: Each individual vendor space is 10’ x 10’. One 6ft table and 2 chairs will be provided.
The City of Kissimmee is not responsible for providing power to any vendor. If you require power this must be purchased in advance from the City of Kissimmee and is subject to availability.
Vendors are responsible for removing empty boxes, trash, plastic bags etc.
Vendors are fully responsible for the cleanliness of the area of rental. Area must be left in the same condition, as it was when you arrived.
All vendor items must be removed from the premises at the end of the event. The City of Kissimmee assumes no responsibility for any merchandise.   APPROVAL: Applications will be approved/denied based on event needs, space availability, and/or amount of duplicated products. The submission of an application does not guarantee a vendor acceptance into any event. All decisions are at the City’s discretion. The City has a right to deny or cancel any vendor that does not follow the professional expectations and guidelines of the City. The CITY DOES NOT GUARANTEE EXCLUSIVITY for vendors on particular items.
 
CANCELLATIONS: The City has no control over weather and any losses due to event cancellation.
  PARKING: Vendors are directed to drop off their equipment/supplies in the event area during specified set-up time and park their vehicle in specified parking areas. Vehicles parked in unauthorized areas are subject to being towed.   LIABILITY WAIVER: All vendors agree to discharge the City of Kissimmee, it’s employees and sponsors from any suits or claims based on property/possession loss or damage. All vendors agree to comply with the rules set forth or implemented on event day. The City reserves the right to revise any rule for the betterment of the events and their customers. Liability and Indemnity addressed in Activation Space Addendum.
 
INSPECTION: The City reserves the right to inspect any vendor’s booth space at any time to enforce all rules & regulations.
 
ENVIRONMENTAL REQUIREMENTS: Vendors may not dispense any products in glass containers. All food waste must be disposed of properly.   EVENT HOURS:  SET UP will take place on Friday, September 12th, 2025 from 10:00 a.m. – 4:00 p.m. The Exhibition Area will be open on Saturday, September 13th, 2025 from 12:00 p.m. – 5:00 p.m. BREAK-DOWN will be on Saturday, September 13th, 2025 from 5:00 p.m. – 7:00 p.m.   MERCHANDISE SALES: Any and all vendors who take orders or receive money for services that they provide to the attendees of any event held on City property, whether indoors or outdoors, will be subject to pay the required vendor fee.
The City of Kissimmee reserves the right to place all vendors in locations based on the nature of the event.   PERSONNEL: All staffing requirements are at the discretion of the City of Kissimmee Events and Venues Supervisor and/or designee. Should the Vendor’s actions or inactions require the City to utilize additional staff, the Vendor shall be responsible for paying the wages for the time the staff’s presence is necessary. This includes but is not limited to additional staff needed to clean the area used by the Vendor.