• As part of your benefits as a Festival Host, we offer a 10x10 booth space where sponsors can bring fun educational activities to engage visitors.
• We strongly encourage an interactive (free) experience for visitors to engage with (i.e. a group art project, raffle, game, etc).  
• We also encourage a lot of branding displays and decor (signs, tablecloths, banners, free merch hand-outs, etc.)

• Event Set-Up: Friday, April 25, 2pm - 4:45pm
• Event Dates: April 26 & 27
• Event Times: Saturday from 10am – 5pm, Sunday, from 10am – 4pm
• Breakdown: Sunday, April 27 from 4-8pm

• We are a rain-or-shine Festival unless deemed dangerous by the City. Festival Staff will alert participants if the Festival needs to temporarily pause due to weather. Please be prepared for all types of Florida weather. 

• For Eventeny application errors/ questions: support@eventeny.com­­ 
• For Festival questions: powell@lemoyne.org

• Application deadline = Sunday, Feb. 2 by 11:59pm
  
• Jury result notification = Monday, Feb. 3 (or sooner)
  
• Supplies list due date = Monday, March 3
  
• Artist design prep = Friday, April 25 between 2-8pm
• Artist Welcome Reception = Friday, April 25 = 5:30-7pm
  
• Festival Weekend = April 26 & 27
• Payment = Sunday, April 27, mid-day (once your design is complete).
  • We will provide you with a blank W9 to complete as well. 
  • Please note a high school marching band will come through the Chalk Art Oasis at 2:30pm on Sunday. 

1. Proposal concept sketch(es)
2. Supporting photo examples of your previous street art. 
3. Third-person artist statement, bio, and headshot photo. 

• The Festival will write a $1,500 check for each selected artist. This payment can be used as travel reimbursement and payment for the art piece. The check will be provided at the end of the event, April 27, 2025, unless other arrangements have been made. 
  • FYI - TLH Airport is a 20-minute drive to the Chain of Parks, however, we also recommend looking at flights from JAX, as there tend to be more flight options. 
• The Festival will provide a hotel room (ideally within walkable distance of the parks). 
  • If you are bringing a plus one, please let us know their name so they can be included in the room booking. 
  • If you are renting a car and need a parking pass, please let us know. 
• The Festival will purchase each artist's requested art supplies and materials ($100 max budget) from Blick and/or Amazon.
  • This supplies list should include what you need to be successful! Tape, gloves, temp. paint, water buckets, etc. Please send powell@lemoyne.org your supplies request with size specifications/ links.
• Chalk Artists will have access to the "Behind the Scenes" area where a light breakfast and lunch will be provided over the festival weekend. 

• The roads close at 12pm on Friday, April 25. There will still be some vendors loading into the Festival, but street artists can start preparing their area anytime after 2pm. 
• The Festival is open to the public from Saturday, April 26 from 10am - 5pm and Sunday, April 27 from 10am - 4pm.
• Chalk Artists are expected to get to the parks by 7:30am on Saturday so that attendees will have progress to look at when they arrive. 
• Chalk Artists are expected to complete their main design by 12pm on Sunday. 
• If you have time and energy, smaller mini-designs on Sunday are welcome. 
• It's Florida! Make sure you have a rain and heat plan. We will have water and shade tents nearby. 

• Artists will have a 10W x 20L area (on a semi-flat asphalt road) to create either 1 large design or 2 smaller designs. We have found these designs work best at a slight angle with the footprint outline near the sidewalk. We will allow 6-8ft spacing between each artist. 
  • Be prepared to work on a slightly uneven road. 
• The design(s) must be large enough for 2 people to pose/ interact with the piece. 
• The design(s) should have the optical illusion of being 3-D for attendees to pose with. 
• The design(s) should be inspired by North Florida/ Tallahassee/ Fine Art themes (nature, local landmarks, celebrated historical figures, etc). 
  • We are not interested in pop-culture celebrities or cartoon characters. We are an eco-friendly fine art festival and want designs that our visitors can relate to. 
• The creation must be temporary and wash away after the festival. 

• You may continue to edit your application until the deadline, just make sure you save your work. 
• Please make sure to click "Submit" when you're done filling out the application or click "Save" if you're working still on it. You will get an automatic confirmation email from Eventeny once completed. Check your junk mail for messages from us via Eventeny.
• Here's a link with a step-by-step in adding/ editing photos if you're having trouble: https://help.eventeny.com/hc/en-us/articles/8367772264987-How-to-Edit-Picture-Information-After-Application-Submission-as-an-Applicant  WHO TO CONTACT:
  • For Eventeny application errors/ questions: support@eventeny.com­­ 
  • For project questions: powell@lemoyne.org
  • Please review the details in the description before reaching out with questions. 

Thank you for your interest in participating in the Chain of Parks Art Festival!

Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically. 

The Community Corner features our Community Partners (local non-profits), Brand Ambassadors (local businesses), and Host-level Sponsor Booths that provide FREE interactive activities and information. These participants are located at the key entrance to the Festival on our Reid Gunn Lane (off Monroe St. in front of Il Lusso restaurant). The purpose of this area is to promote non-profit organizations that promote sustainability and support the arts & culture in our community.

The Community Corner welcomes festivalgoers as they begin their exploration of the Festival and provides opportunities for community connections to an estimated 35-40,000+ enthusiastic visitors over the Festival weekend! Please note! Our Pop-Up Children's Art Studios and Local Heritage Booths are located in the Children's Park. We recommend reading over those applications before applying in case those opportunities are a better fit for your organization.   

 Your participation in the Festival provides the following benefits:

• Outreach opportunities to an estimated 35-40,000+ visitors to the Festival interested in art.
• Listing in the Festival Program distributed to hotels, sponsors, and at the Festival.
• Entrance sign listing your organization.
• One reserved Parking Pass.
• Digital Festival recognition for pre-show promotion.

Before you apply, please make sure you are clear on the following:

• Community Partners include local non-profits that bring fun educational activities to engage visitors in hands-on interactions to broaden their experiences and knowledge.
  • To become a Community Partner, you must have an interactive experience for visitors to engage with (i.e. a group art project, raffle, game, etc). We do not want to see any stagnate booths.
• Community Partners cannot sell anything except for memberships. They are welcome to hand out information packets and flyers, however, please do not "paper" the Festival grounds, as it causes a lot of trash-waste and is against our Greening mission.
• Community Partners pay $100 to have a 10x10 booth space to share information about their organization and mission.
• Community Partners must set up their own weighted tent, tables, chairs, and decorative displays.
  • Please note: The Festival is no longer providing tables and chairs to Community Partners. We are able to supply power if selected in the application. 
  • We encourage branded decor (i.e. table cloths, banners, etc.) The more colorful and curated your setup, the more enticing your booth will be. 
  • If you do not have a weighted tent, tables, or help for setup, we recommend ordering one from In Tents Events, who will already be on-site setting up the Festival's tents. 
  • The Festival will have some volunteers circling the Festival grounds during setup day, but you should not rely on their help to set up your booth. 
  • This is a sloped and slightly uneven street. Please set up your booth in a way that mitigates trip hazards.
• Community Partners must provide at least 1 staff member/ volunteer to be at the booth at all times to engage with visitors and facilitate your activity. We recommend at least two people are there to allow for breaks. We will have volunteers who may be able to booth-sit for short breaks as needed.  
  • Participation during both days at the Festival is mandatory. If a participant abandons their booth during the festival weekend, they may not be invited back. 
  • Organizations often struggle to confirm enough volunteers to staff the event. Please confirm participation within your organization before applying. 
  • We are a rain-or-shine Festival unless deemed dangerous by the City. Festival Staff will alert participants if the Festival needs to temporarily pause due to weather. Please be prepared for all types of Florida weather. 
  • The Festival is held outdoors on city streets and parks. Vendor fees will not be refunded if the Festival must be canceled due to inclement weather, acts of God or any other circumstance deemed necessary by Festival and City officials. Unfortunately, we cannot offer refunds.

Important 2025 Dates:

• Application deadline: Feb. 2, 11:59pm = $100 (acceptance notifications will be shortly after, if not sooner)
• Late application: Feb. 15, 11:59pm = $125
• Event Set-Up: Friday, April 25
• Event Dates: April 26 & 27
• Event Times: Saturday from 10am – 5pm, Sunday, from 10am – 4pm

Your application must include:

1. Description of your interactive activity. 
2. Description of your organization. 

Participation Agreement:

1.) As a participant, we agree to provide a no-charge art-themed/educational activity on both days of the two-day event and understand acceptance will be heavily based on the merit of our activity.

 2.) To promote the Festival, we agree to ‘Like’ LeMoyne Chain of Parks Art Festival on Facebook. We agree to create at least 4 posts on Facebook/ Instagram about participation in the festival and tag us using @ChainofParks and #ChainofParks.

3.) In fairness to all vendors at the Festival, our organization agrees to not sell any products or charge for any services during our participation. We understand that we are allowed to provide information about and recruit volunteers and members for our organization.

4.) Our organization agrees to have at least one representative present at our booth to help supervise the art activity during all Festival hours.  

5.) We understand that the fee to participate is $100 and will automatically be processed upon acceptance unless you have made other arrangements with the Festival Manager before the deadline.*If space is available, late applications will be considered with a $25.00 late fee. Unfortunately, we cannot offer refunds unless a special case is reviewed and approved by the Steering Committee. 

6.) We understand that we must supply our own tent to cope with variable weather elements (no larger than 10x10). Tents must be properly weighted down; stakes are not permitted. Please note that this road has a slight slope.  

7.) We will set up our booth between 2-4:45pm on Friday, April 25, 2025. All vehicles must be moved to designated parking before 5pm on Friday, or they will be subject to towing from festival grounds. The Community Corner is located in front of Il Lusso Restaurant. Their valet driver must be able to drive to their parking garage in the lane between the two rows of tents starting at 5pm.

8.) We understand that participation during both days at the festival is mandatory. If a participant abandons their booth during the festival weekend, they may not be invited back.  

9.) The Chain of Parks Art Festival is held outdoors on city streets and in parks. Electricity is available for purchase for $25.00 per plug (standard house plug).

10.) Booths must be disassembled between 4- 8pm on Sunday, April 27. 

Upon acceptance to participate, the Festival Manager will communicate additional set-up information via Eventeny.

Detailed setup information will be provided in late March/Early April 2025. If you don't see anything by April 1, check your junk folder. 

 WHO TO CONTACT:

• For Eventeny application errors/ questions: support@eventeny.com­­ 
• For festival questions: powell@lemoyne.org

Please make sure to save your Eventeny login information and check your junk mail for future messages via Eventeny. If you don't see anything by April 1, something has gone wrong! If you can't find any related Eventeny messages, email chainofparks@lemoyne.org

Thank you for your interest in participating in the Chain of Parks Art Festival!
Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically. 

The Community Corner features our Community Partners (local non-profits), Brand Ambassadors (private businesses), and Host-level Sponsor Booths that provide FREE interactive activities and information. These participants are located at the key entrance to the Festival on our Reid Gunn Lane (off Monroe St. in front of Il Lusso restaurant). The purpose of this area is to promote non-profit organizations that promote sustainability and support the arts & culture in our community.

The Community Corner welcomes festivalgoers as they begin their exploration of the Festival and provides opportunities for community connections to an estimated 35-40,000+ enthusiastic visitors over the Festival weekend!

 Brand Ambassadors gain the following benefits:

• Outreach opportunities to an estimated 35-40,000+ visitors to the Festival interested in art.
• Listing in the Festival Program distributed to hotels, sponsors, and at the Festival.
• Entrance sign listing your organization.
• One reserved Parking Pass.
• Digital Festival recognition for pre-show promotion.

What is a Brand Ambassador? 

• Businesses who want to interact with the public to talk about their offerings.
  • Please note: you are not allowed to sell goods or services, but you are allowed to provide attendees with hand-outs, make appointments, and share mailing list information.
• Booths that have a visually appealing set-up.
• Booths that have an interactive activity, like a group art project, raffle, or game.

Before you apply, please make sure you are clear on the following:

1. Booth space is limited. Applications will be accepted for review until Feb. 2, 2025. *If space is available, late applications will be considered with a $25.00 late fee. 
2. The fee to participate is $500. Payment will be automatically collected after acceptance to the Festival unless other arrangements have been made BEFORE Feb. 2, 2025. The fee is for both days of the Festival. 
3. In fairness to all vendors at the Festival, your organization cannot sell any products or charge for any services at the Festival. You must have an interactive activity. We do not want to see any stagnate booths. You are welcome to offer taste-testing samples, raffles, information regarding your business, and marketing items.
4. Brand Ambassadors must set up their own 10x10 weighted tent, tables, chairs, and decorative displays.
   
   • We encourage branded decor (i.e. table cloths, banners, etc.) The more colorful and curated your setup, the more enticing your booth will be. 
   • If you do not have a weighted tent, tables, or help for setup, we recommend ordering one from In Tents Events, who will already be on-site setting up the Festival's tents. Please note, that stakes are not allowed by the City. 
   • The Festival will have some volunteers circling the Festival grounds during setup day, but you should not rely on their help to set up your booth.
   • Please note: This is a sloped and slightly uneven street. Please set up your booth in a way that mitigates trip hazards. 
   • The Chain of Parks Art Festival is held outdoors on city streets and in parks. Electricity is available for purchase for $25.00 per plug (standard house plug).
5. You must provide at least 1 staff member/ volunteer to be at the booth at all times to engage with visitors and facilitate your activity. We recommend at least two people are there to allow for breaks.
   • Participation during both days at the Festival is mandatory. If a participant abandons their booth during the Festival weekend, they may not be invited back. 
   • Organizations often struggle to confirm enough volunteers to staff the event. Please confirm participation within your organization before applying. 
   • We are a rain-or-shine Festival unless deemed dangerous by the City. Festival Staff will alert participants if the Festival needs to temporarily pause due to weather. Please be prepared for all types of Florida weather. 
   • The Festival is held outdoors on city streets and parks. Vendor fees will not be refunded if the Festival must be canceled due to inclement weather, acts of God or any other circumstance deemed necessary by Festival and City officials. Unfortunately, we cannot offer refunds.
6. Brand Ambassadors agree to promote the Festival: ‘Like’ LeMoyne Chain of Parks Art Festival on Facebook and Instagram and to create at least 4 posts on Facebook/ Instagram about participation in the Festival and tag us using @ChainofParks and #ChainofParks.
7. Booth set up is between 2-4:45pm on Friday, April 25, 2025. All vehicles must be moved to designated parking before 5pm on Friday, or they will be subject to towing from festival grounds. The Community Corner is located in front of Il Lusso Restaurant. Their valet driver must be able to drive to their parking garage in the lane between the two rows of tents starting at 5pm.
8. Booths must be disassembled between 4- 8pm on Sunday, April 27.

Important 2025 Dates:

• Application deadline: Feb. 2, 11:59pm = $500 (acceptance notifications will be shortly after, if not sooner)
• Late application: Feb. 15, 11:59pm = $525
• Event Set-Up: Friday, April 25
• Event Dates: April 26 & 27
• Event Times: Saturday from 10am – 5pm, Sunday, from 10am – 4pm

Your application must include:

1. Description of your interactive activity. 
2. Description of your business.  

Upon acceptance to participate, the Festival Manager will communicate additional set-up information via Eventeny. Detailed setup information will be provided in late March/Early April 2025. If you don't see anything by April 1, check your junk folder. 

 WHO TO CONTACT:

• For Eventeny application errors/ questions: support@eventeny.com­­ 
• For festival questions: powell@lemoyne.org

Please make sure to save your Eventeny login information and check your junk mail for future messages via Eventeny. If you don't see anything by April 1, something has gone wrong! If you can't find any related Eventeny messages, email chainofparks@lemoyne.org

Thank you for your interest in participating in the Chain of Parks Art Festival!

Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically.
 
The Children's Park is an area within the Festival that provides opportunities for community connections to an estimated 35,000+ enthusiastic visitors! The purpose of this area is to provide a fun place to get children excited about art and promote organizations that celebrate the arts and local heritage in our community. This area is comprised of Pop-Up Art Studios, Interactive Art Vendors, Local Heritage Booths, and the historical Jacques Le Moyne Encampment with live historical reenactments! The Children's Park is a shady, sloped area for families to rest, get creative, enjoy snack foods, sing along to live entertainment, experiment with chalk art, and more! 

What is a Pop-up Studio?

• Pop-up Studios in the Festival are interactive art-making spaces presented by organizations that provide a children’s art activity and visually engaging booth for up to 500-800 kids during the Festival weekend.
• There is no charge to the organization to participate so resources can go toward providing staffing and supplies for children’s activities and tent decorations. 
• The Festival provides a 10x10 white tent in the park, 2 tables, 6 chairs, and colorful bunting around the tent's edge. The Children’s Park will also be decorated creating a welcoming setting for families to visit.
• Your organization will bring whatever is needed to set up art activities for kids and make your booth look colorful and welcoming. 
• This is an opportunity for your organization to promote the work you do through interactions with the kids and their families and through branded décor and materials.
• The Festival encourages organizations to provide eco-friendly art activities using upcycled materials to promote sustainability.

Your participation in the Festival provides the following benefits:

• Outreach opportunities to an estimated 35,000+ visitors to the Festival interested in art.
• Listing in the Festival Program distributed to hotels, sponsors, and at the Festival.
• Entrance sign listing your organization & activity.
• One reserved Parking Pass.
• Digital Festival recognition for pre-show promotion.

Important Dates:

• Application deadline: Feb. 2, 11:59pm (acceptance notifications will be shortly after, if not sooner)
• Late application: Feb. 15, 11:59pm 
• Event Set-Up: Friday, April 25 (in the afternoon)
• Event Dates: April 26 & 27
• Event Times: Saturday from 10am – 5pm, Sunday, from 10am – 4pm

Before you apply, please make sure you are clear on the following:

1. Pop-Up Studios must provide a no-charge make-and-take craft activity on both days of the two-day event and understand acceptance will be heavily based on the merit of our artistic activity. 
2. Pop-Up Studios must provide at least 1 staff member/ volunteer to be at the booth at all times to engage with visitors and facilitate your activity.
   
   • Participation during both days at the Festival is mandatory. If a participant abandons their booth during the Festival weekend, they may not be invited back.
   • Organizations often struggle to confirm enough volunteers to staff the event. Please confirm participation within your organization before applying. The Retired Art Teachers of Tallahassee (RATTs) have volunteers to help booth-sit to allow your team to take short breaks as needed.
   • If your organization cannot be there both days, you may be able to participate if you, or the Festival, can find another organization willing to occupy the tent on the other day.
   • No-shows and unapproved abandonment are harmful to the Festival and cost at least $250 in rental equipment alone. We have implemented a fully refundable $100 deposit to help cover our costs.
     • You will receive a full refund after the Festival weekend if you follow our participation guidelines.
     • Applicants who withdraw before April 1st will be able to receive a full refund on their rental deposit. Applicants who withdraw after April 1st will be charged the $100 fee unless special arrangements have been made ahead of time. You will only be charged AFTER/ if you have been accepted. 
   • We are a rain-or-shine Festival unless deemed dangerous by the City. Festival Staff will alert participants if the Festival needs to temporarily pause due to weather. Please be prepared for all types of Florida weather. 
3. Pop-Up Studios agree to promote the Festival; please ‘Like’ LeMoyne Chain of Parks Art Festival on Facebook. We recommend you create at least 4 posts on Facebook/ Instagram about participation in the Festival and tag us using @ChainofParks.
4. In fairness to all vendors at the Festival, your organization cannot sell any products or charge for any services during the festival weekend. You are allowed to provide information about and recruit volunteers and members for our organization.
5. Booths must be disassembled between 4- 8pm on Sunday, April 27. 

Upon acceptance to participate, the Festival Manager will communicate additional set-up information via Eventeny. Detailed setup information will be provided in Early April 2025. If you don't see anything by April 1, check your junk folder. 

 APPLICATION NOTES:

• You may continue to edit your application until the deadline, just make sure you save your work. 
• Please make sure to click "Submit" when you're done filling out the application or click "Save" if you're working still on it. You will get an automatic confirmation email from Eventeny once completed. Check your junk mail for messages from us via Eventeny. WHO

WHO TO CONTACT:

• For Eventeny application errors/ questions: support@eventeny.com­­ 
• For project questions: powell@lemoyne.org

Thank you for your interest in participating in the Chain of Parks Art Festival!

Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically. 

The Festival welcomes performers to apply to perform on a volunteer basis. By applying, you agree to perform for the Chain of Parks Art Festival free of charge. In consideration of performing, the following benefits are provided by the Festival as a thank-you: 

1. Performers receive exposure to thousands of visitors at the Festival.
2. A performance listing in the Festival's printed 36-page program, social media and website performance schedule, and entrance signs.
3. A table space by the performance area to promote future performances and to sell CD’s, merch, and sign autographs. 
4. Inclusion in pre-event marketing campaigns.
5. A drink ticket at the Main Bar for performers over 21, and a scoop of ice cream voucher for performers under 21 (thanks to Johnny's Home Made Ice Cream). 

There are 3 performance spaces: 

1. The Main Stage: Our Main Stage is located in the Center Court on Calhoun St. and features a variety of local bands, aspiring singer/songwriters, dance troupes, and other crowd-pleasing local performing arts groups.
   • This section includes the City's Showmobile and a sound engineer.
   • Leon County student performance groups and larger bands that require sound support will be prioritized for this area. 
2. Children’s Park: This is the perfect spot for interactive, kid-friendly solo/ duo acts, student groups, storybook tellers, educational demonstrations, performance artists, etc.
   • This is in a grassy, shaded area with a tent and access to a basic mic and amp. We do no have professional sound support in this area, all performers need to be self-sufficient. We are looking into getting a small platform, but that it not confirmed yet. 
3. The Chalk Artist Oasis: We create a nature-themed "Oasis" surrounding our professional chalk artists with plants and shade for visitors to observe their progress in a beautiful space (on Calhoun St). There is also a sculpture silent auction, food vendors, and the LeMoyne Arts outreach tent in this area. Ideal for solo/ small-group performers to set the mood and make this a welcoming area.
   • This is a paved sunny area by a main Festival entrance. We provide a tent and access to basic power. We do not have professional sound support in this area, all performers need to be self-sufficient.

Important 2025 Dates:

• Application Deadline: Feb. 2, 11:59pm (late applications will be considered if we have room.)
• Performance Schedule Confirmation Deadline: Feb. 28
  • Upon acceptance to participate, the Festival’s Entertainment and Festival Manager will work with each group to schedule an appropriate performance time. You will need to confirm your performance time by Feb. 28 to be included in the official Entertainment Lineup.
• Event Dates: April 26 & 27
• Event Times: Saturday from 10am – 5pm and Sunday, from 10am – 4pm

MAIN STAGE - Important things to know: 

• The Festival provides the sound system, soundboard operator, and plug-ins for a maximum of 12 inputs. The stage is approximately 32’ wide and 14’ deep.
• We're looking for groups that will have mass appeal and entertain visitors without overpowering the ambiance. Typically, easy-listening groups and dance/ theater troupes will be prioritized in the morning and the high-energy bands will be scheduled in the afternoons.
• Performers will have temporary reserved parking but note that groups will need to relocate their vehicles after their performances to make room for the next performers. 
• Your load-in and load-out answers in this application will impact your placement in the schedule. 
• The Main Stage gets a lot of direct sun, so performers should prepare for Florida weather ahead of time. 
• Confirmed performers will be asked to complete a Stage Plot Form showing the placement of plug-ins and equipment.

CHILDREN'S PARK & CHALK ART OASIS ENTERTAINMENT - Important things to know: 

• Performers in this category are welcome to play more than 1 set (if the schedule allows). 
• We will provide a 10x10 decorated tent, a basic power strip, 2-5 chairs, and 1 table.
  • The Children's Park will have a basic sound amp and mic, primarily for storytellers. 
• Performer will need to bring their own sound equipment and handle their own load-in and load-out. 
• Performers will have 2 temporary reserved parking passes but note that groups will need to relocate their vehicles after their performances to make room for the next performers. 
• If your sound setup is too loud and disturbing artists, we may ask you to turn your volume down.
• You cannot wander around the Festival performing.
• No carnival-oriented entertainment (clowns or stilt walkers).

ADDITIONAL IMPORTANT NOTES:

• We prioritize local entertainment groups, though we do allow regional performers if there's room in the schedule. 
• This is a family-friendly space, so your performance must be appropriate for young children, avoiding any controversial/ political/ religious subject matter.
• There will be some visitors who are there for the music, but most are there to see the art, eat good food, and visit with friends. Audiences will ebb and flow throughout the day. Let people know you'll be there! We strongly recommend that you ‘Like’ LeMoyne Chain of Parks Art Festival on Facebook and follow us on Instagram. We recommend you create at least 4 posts on Facebook/ Instagram about you participation in the Festival and tag us using @ChainofParks.
• We are a rain-or-shine Festival unless deemed dangerous by the City. Festival Staff will alert participants if the Festival needs to temporarily pause due to weather. Please be prepared for all types of Florida weather. 
• You cannot charge the public. You may put out tasteful signage, and hand out business cards/ flyers, but please note that we do not allow tip jars. 
• Applicants under 18 must have an adult supervisor, but there is no age limit to perform.

ABOUT THE APPLICATION:

• You may continue to edit your application until the deadline, just make sure you save your work. 
• Please make sure to click "Submit" when you're done filling out the application or click "Save" if you're working still on it. You will get an automatic confirmation email from Eventeny once completed. Check your junk mail for messages from us via Eventeny.
• Here's a link with a step-by-step in adding/ editing photos if you're having trouble: https://help.eventeny.com/hc/en-us/articles/8367772264987-How-to-Edit-Picture-Information-After-Application-Submission-as-an-Applicant

WHO TO CONTACT:

• For Eventeny application errors/ questions: support@eventeny.com­­
• For Festival questions: powell@lemoyne.org

Please make sure to save your Eventeny login information and check your junk mail for future messages via Eventeny. If you don't see anything by April 1, something has gone wrong! If you can't find any related Eventeny messages, email chainofparks@lemoyne.org

Thank you for your interest in participating in the Chain of Parks Art Festival!

Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically. 

The Children's Park is an area within the Festival that provides opportunities for community connections to an estimated 35,000+ enthusiastic visitors! The purpose of this area is to provide a fun place to get children excited about art and promote organizations that celebrate the arts and local heritage in our community. This area is comprised of Pop-Up Art Studios, Interactive Art Vendors, Local Heritage Booths, and the historical Jacques Le Moyne Encampment with live historical reenactments! The Children's Park is a shady, sloped area for families to rest, get creative, enjoy snack foods, sing along to live entertainment, experiment with chalk art, and more! 

EXAMPLES OF INTERACTIVE ART VENDORS:

• Face painters, henna artists, hair weavers, caricature artists, and other kid-friendly interactive art skills. 

Your participation in the Festival provides the following benefits:

• Outreach opportunities to an estimated 35,000+ visitors to the Festival interested in art.
• Listing in the Festival Program distributed to hotels, sponsors, and at the Festival.
• One reserved Parking Pass.
• Digital and print recognition for pre-show promotion.
• Opportunity to earn income 

Important Dates:

• Application deadline: Feb. 2, 11:59pm (acceptance notifications will be shortly after, if not sooner)
• Late application: Feb. 15, 11:59pm 
• Event Set-Up: Friday, April 25 (6-9pm)
• Event Dates: April 26 & 27
• Event Times: Saturday from 10am – 5pm, Sunday, from 10am – 4pm

Participation Agreement:

• We acknowledge that The Children's Park is a paid festival-sponsored area that receives exclusive sponsor recognition. Our organization will be listed in the Festival Program under The Children's Park and promoted as space allows.
• We acknowledge we are paying $250 for the booth space only. *If space is available, late applications will be considered with a $25.00 late fee. 
• We acknowledge we are to provide and decorate our own 10 x 10 white tent
• We acknowledge our tent must be staffed during Festival hours and that participation during both days at the Festival is mandatory. If a participant abandons their booth during the festival weekend, they may not be invited back.
  • We are a rain-or-shine Festival unless deemed dangerous by the City. Festival Staff will alert participants if the Festival needs to temporarily pause due to weather. Please be prepared for all types of Florida weather. 
  • The Festival is held outdoors on city streets and parks. Vendor fees will not be refunded if the Festival must be canceled due to inclement weather, acts of God or any other circumstance deemed necessary by Festival and City officials. Unfortunately, we cannot offer refunds.
• Interactive Art Vendors agree to promote the Festival; please ‘Like’ LeMoyne Chain of Parks Art Festival on Facebook. We recommend you create at least 4 posts on Facebook/ Instagram about participation in the Festival and tag us using @ChainofParks.

APPLICATION NOTES:

• You may continue to edit your application until the deadline, just make sure you save your work. 
• Please make sure to click "Submit" when you're done filling out the application or click "Save" if you're working still on it. You will get an automatic confirmation email from Eventeny once completed. Check your junk mail for messages from us via Eventeny.
• Upon acceptance to participate, the Festival Manager will communicate additional set-up information via Eventeny. Detailed setup information will be provided in Early April 2025. If you don't see anything by April 1, check your junk folder. 

WHO TO CONTACT:

• For Eventeny application errors/ questions: support@eventeny.com­­ 
• For project questions: powell@lemoyne.org

Thank you for your interest in participating in the Chain of Parks Art Festival!

Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically. 

The Festival strives to have a wide variety of wholesome and delicious food with a preference for local food vendors. We are looking for grab-and-go meals and snacks for visitors to enjoy throughout the day!  

Chain of Parks Art Festival is now in its 9th year of "Greening the Festival". The Festival has partnered with Sustainable Tallahassee to continue Greening the Festival which will require your help as a food vendor to reduce food waste and waste generated from food and beverage containers. See Greening rules under the Terms & Conditions section of the application.  

Benefits to Participating:

• Opportunity to feed an average of 15-17K visitors on Saturday and 10-12k on Sunday (depending on weather and football games). 
• Listing in the Festival Program distributed to hotels, sponsors, and at the Festival.
• Digital Festival recognition for pre-show promotion.

The Following is Required with your Application:
1.) Clear photo of your truck/ booth set-up. 
2.) Accurate menu with pricing.

 Important Things to be Aware of Before Applying:  

What We're Looking For:

• We prioritize local food vendors who provide quality goods, are easy to communicate with, and follow our guidelines.
• As a fine arts festival, we prioritize booths and trucks that have attractive curbside appeal and avoid set-ups that are more appropriate for a carnival/ fair. 
• We are looking for grab-and-go meals and snacks, not packaged food accessories (i.e. jars of honey/ jam, hot sauce, dog treats, etc.)
• We avoid duplicating offerings so that visitors have a wide variety of options (i.e. we will not accept more than 1 lemonade-based vendor). 
• Feedback from our attendees is that they are not only looking for sweets but healthy options as well! Many visitors request vegetarian, vegan, and gluten-free options. 

Logistics & Important Rules: 

• Smaller snack & beverage vendors will typically be spread throughout the Festival footprint (Chalk Art Oasis, Children's Park, Monroe St. Entrance). vs. in the Main Food Court. 
• Space and power outlets are extremely limited downtown, so please select your space size carefully. The entire footprint of your food preparation and the serving area must fit within the space selected and marked on-site. There will only be a 10ft space between each vendor. You may not block foot traffic with undisclosed extensions to your setup. 
  • Example: If you only picture a small cart but then show up with the cart and a pop-up tent, you may be asked to take it down and will likely not be asked back. 
• Through the City, We have access to a limited number of basic home-power outlets (120v). There are only two 50amp outlets, reserved for the larger food trucks. Vendors purchasing electricity will need to provide their own extra-long extension cords and multiple anti-trip mats to cover cords in the street.
  • If you need power, don't forget to select that in the pricing menu. 
• Quiet generators are welcome. Loud generators are not allowed. If your generator is too loud, you may be asked to turn it off during peak times of the day. We have live entertainment happening all weekend long and do not want their music overpowered by your generator. 
• We are not able to provide reserved parking for your additional vehicles, but note there are several public parking options within a 5-minute walking radius. 
• Since the City closes the roads on Friday, vendors must be able to arrive and set up on Friday, April 25, before the Festival opens on Saturday morning. 
  • Rare exceptions are made for smaller vendors that do not require power. 
• The roads will be closed for the weekend, so your truck/ booth needs to remain overnight. Tallahassee Police Department will patrol all night and provide security throughout the weekend. 
• Your booth placement will be impacted by the arrival time requested and your power needs. 
• WATER SERVICE: Fresh City water is available for fill at a central water valve in the main Food Court, but no water hookups are in the Park.
• Bags of ice can be purchased at the Festival (typically $7-9 per bag).
• No vendors are permitted to sell alcohol.
• Vendors are not permitted to sell individually-packed store-bought items (i.e. individual bags of chips, commercial candy bars, etc.). This rule does not apply to condiments or bottled drinks, though we strongly discourage single-use plastic water bottles. 

Participation: 

• Participation during both days at the Festival is mandatory. If a participant abandons their booth during the Festival weekend or closes early, they may not be invited back. Should an emergency arise and you can no longer participate on both days or you need to leave early, please notify Festival Staff immediately. 
  • We are a rain-or-shine Festival unless deemed dangerous by the City. Festival Staff will alert participants if the Festival needs to temporarily pause due to weather. Please be prepared for all types of Florida weather. 
• To Participate, you must provide the following by Friday, Feb. 28, 2025:
  1. Copy of Business Tax Certificate, DBPR License, or similar food service license.
  2. Certificate of Insurance from your Insurance, providing coverage as follows:
     1. LeMoyne Art Foundation, Inc. must be listed as additional insured for Commercial General Liability insurance with $1,000,000/$2,000,000 limits of Bodily Injury/Property Damage Liability.
     2. If you will be using a motor vehicle to provide your services, for example, a food truck, the Certificate of Insurance must show Automobile Liability insurance listing LeMoyne Art Foundation, Inc. as an Additional Insured with a $1,000,000 limit.
     3. Primary and Noncontributory.
     4. Waiver of Subrogation.
  • Please note, that your business name listed on your License and Insurance documentation must match and be current. 
  • See the attached template in the "Documents" section of this application for guidance. 

Payment:

• Payment will be automatically collected after acceptance to the Festival unless other arrangements have been made BEFORE Feb. 2, 2025. If you need us to wait until a specific date, please add that note to "Special Requests".
• If you are paying via check, you will still have to enter your credit card information to finish the application, but you will not be charged if you select the correct "Pay by Check" payment option. 
• Please note, that paying via card is nice and easy, but it does include standard second-party processing fees and taxes. 
• The Festival is held outdoors on city streets and parks. Vendor fees will not be refunded if the Festival must be canceled due to inclement weather, acts of God or any other circumstance deemed necessary by Festival and City officials. Unfortunately, we cannot offer refunds.

Important 2025 Dates:

• Application deadline: Feb. 2, 11:59pm
• Application Acceptance: Feb. 4 (or sooner)
• Late application: Feb. 15, 11:59pm ($25 fee, only if space is still available)
• License & Insurance Documentation: Feb. 28, 11:59pm.
  • Approved vendors will receive a reminder to turn this documentation in. Failure to turn this information in accurately and on time could lead to being dropped from the Festival unless they have communicated with the Festival Staff ahead of time. 
• Event Set-Up: Friday, April 25 (afternoon)
• Event Dates: April 26 & 27
• Event Times: Saturday from 10am – 5pm, Sunday, from 10am – 4pm

WHO TO CONTACT:

• For Eventeny application errors/ questions: support@eventeny.com­­ 
• For Festival questions: powell@lemoyne.org

Please make sure to save your Eventeny login information and check your junk mail for future messages via Eventeny. If you don't see anything by April 1, something has gone wrong! If you can't find any related Eventeny messages, email chainofparks@lemoyne.org

CALL-TO-ARTISTS! Design Proposals

Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically. 

WHAT IS THE PROJECT?

Like our previous Rainbarrel, Birdhouse, and Chair upcycled sculpture projects, the Chain of Parks Art Festival is back with an exciting new pop-up public art exhibit and competition leading up to the festival weekend! To celebrate 25 years of the Festival, we will select 25 local and regional artists to create upcycled planter sculptures, to display throughout Downtown Tallahassee from March 25 – April 25, 2025. All sculptures will be transferred to the Festival for the exhibit conclusion and silent auction in our "Chalk Art Oasis" area, benefiting LeMoyne Arts on April 26 & 27, 2025.  

Artists are welcome to submit as many design concepts as they would like, to be reviewed by the Chain of Parks Art Festival Review Committee. This application is only requesting design proposals at this time, we do not expect a completed piece at this time. 

Stay tuned! LeMoyne's Education Program will be offering some related workshops at the beginning of 2025: https://www.lemoyne.org/education.html

YOUR APPLICATION MUST INCLUDE: 

• A sketch or descriptive design proposal with supporting images. We encourage you to include supporting photo examples to help the committee understand your style and concept, i.e., images of your previous artwork, materials you plan to use, inspirational images, etc.
• Marketing info for a social media campaign and exhibit signage (brief artist statement, bio, and high-resolution headshot photo).

PAYMENT DETAILS & BENEFITS: 
1.      $100 stipend to cover material and other expenses (upon delivery of the sculpture)
2.      Extensive marketing exposure as a participating artist in the public exhibit

3.      A chance to win $100 People's Choice Award (voting takes place at the Festival) 

GOOD THINGS TO KEEP IN MIND: 

• The jury is looking for whimsical, creative, thought-provoking, unique, sustainable, weather-resistant, planter sculptures with a focus on utilizing upcycled materials to help with our Greening message and efforts. 
  • While simple designs will be considered, the jury is looking for truly artisan planter creations that cannot be mistaken for a store-bought item. The "perceived value" should exceed the $100 stipend. 
• Not a sculptor? No problem! You can use an upcycled planter as your base, or, you can sculpt it completely from scratch! It's up to you. Mixed media is welcome. 
• We find our visitors like designs that celebrate our local community, focus on nature, local landmarks, colorful abstract designs, and anything that makes viewers say "That's so unique, how did they come up with that?"
• Feel free to join forces and create your masterpiece with a partner or small group! Just make sure to add all their information to the application so we can give them proper credit within our marketing efforts. 

IMPORTANT DESIGN DETAILS:

• The Plant for Your Sculpture & Sizing Considerations =
  • We are working to acquire a variety of 3-gal (9"-10" tall x 9"-10" diameter container) plant donations from our local nurseries to insert into your planter.  
  • During drop-off, you may select from the plant donations to insert into your planter (if requested in your application). Ideally, you're planter will be large enough to hide the plastic rim of the container.  
  • Alternative:
    • If you would like to use your own plant, that's fine too, please just make sure it's a low-maintenance plant so that it will thrive in your sculpture during the 30-day exhibit with minimal care outside of weekly watering. Consider transportation, soil, and drainage needs. If it doesn't look healthy by the Festival weekend, we may ask you to change it out for a fresh plant.
    • You can create a combination of various pot sizes assembled together as one solid sculpture, but you will need to supply your own plants if you go this route.  
  • Your planter can be designed to rest on one of LeMoyne's white sculpture pedestals (minimum of 10" tall), OR, it can stand on the ground between 20-40" (as long as it's lightweight enough for a volunteer to be able to lift and move the planter with ease). 
• Other Things to Keep in Mind =
  • Make sure your sculpture is functional and can get wet! Don't forget to incorporate a drainage plan.
  • Some sculptures will be inside hotel lobbies, and some will be on outdoor patios and porches (depending on their size and delicacy). 
  • Want to do a terrarium, bonsai tree, or a succulent arrangement? Go for it! Just make sure it works with the logistics mentioned above. 
  • We strongly recommend you include care instructions if you've gone with a unique plant or design. 
  • Remember, folks will be bidding on these sculptures to take home after the silent auction. These sculptures will need to be easy to transport. 

Important Dates:

• Application Deadline: Feb. 2, 11:59pm 
• Jury Result Notification: Monday, Feb. 3 (or sooner)
• Progress/Behind-the-Scenes Photos: March 3rd
  • This is required! This is for our marketing sneak-peak campaign and we find it helps artists avoid procrastinating panic. 
• Completed Sculpture Drop-off at LeMoyne Arts: Monday, March 24 between 11:30-5:30pm
• Downtown Sculpture Public Exhibit: March 25 - April 25
• Auction Set-Up: Friday, April 25 (in the afternoon)
• Event Dates: April 26 & 27
• Silent Auction & Award Voting at the Festival: April 26 (10am-5pm) and April 27 (10am-2pm). Awards will be announced by 3:30pm on Sunday. 

Please note: You may continue to edit your application until the deadline, just make sure you save your login information and work. Once you are ready, click “Submit”, and you will receive a confirmation email (make sure to check your junk folder for all related communication).  

Thank you for your interest in participating in the Chain of Parks Art Festival!
Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically.
 
The Children's Park is an area within the Festival that provides opportunities for community connections to an estimated 35,000+ enthusiastic visitors! The purpose of this area is to provide a fun place to get children excited about art and promote organizations that celebrate the arts and local heritage in our community. This area is comprised of Pop-Up Art Studios, Interactive Art Vendors, Local Heritage Booths, and the historical Jacques Le Moyne Encampment with live historical reenactments!

The Children's Park is a shady, sloped area for families to rest, get creative, enjoy snack foods, sing along to live entertainment, experiment with chalk art, and more! Over the last few years, visitors have been able to interact with the festival's namesake, Jacques Le Moyne, the first known European artist to sketch native Florida, in a 1560s living history encampment featuring actor interpretations and activities by Theater With A Mission. We have expanded this educational offering to include other local heritage groups to tell their story! 

What is a Local Heritage Booth? 

• Located in the Children's Park next to the Pop-up Studios (where organizations provide a children’s art activity and visually engaging booth), we have added several 10x10 white tents dedicated to sharing historical information about our region from different cultures, called "Local Heritage Booths". 
• We are primarily interested in featuring groups that focus on local and regional heritage education. We want visitors to learn about the history of our beautiful city, so we are primarily looking for applications that relate back to different cultures within our community. 
• There is no charge to the organization to participate so resources can go toward providing staffing and supplies for children’s activities and tent decorations. Each tent should be decorated to represent your culture, offer educational materials, and an interactive activity of some kind. 
• The Festival provides a 10x10 white tent in the park, 2 tables, and 4 chairs. You will be responsible for creating a welcoming and visually appealing space. 
• You are allowed to promote your organization through interactions with the kids and their families, free handouts, and branded decor. You may not sell anything in the festival or charge for participation. Expect around 500-800 kids during the Festival weekend (depending on weather). 
• We welcome Heritage Booth participants to read stories, perform cultural dances or skits on our small Children's Park stage. The more vibrant your presentation is, the more fun and engaging the experience is for everyone! 
• History is complicated, so please be mindful that your booth and talking points are informative, respectful and inclusive. Participants should feel welcome and engaged leaving with a positive experience. 
  

Your Participation in the Festival Provides the Following Benefits:

• Outreach opportunities to an estimated 35,000+ visitors to the Festival interested in art and culture.
• Listing in the Festival Program distributed to hotels, sponsors, and at the Festival.
• Entrance sign listing your organization & activity.
• One reserved Parking Pass.
• Digital Festival recognition for pre-show promotion.

Important Dates:

• Application deadline: Feb. 2, 11:59pm (acceptance notifications will be shortly after, if not sooner)
• Late application: Feb. 15, 11:59pm 
• Event Set-Up: Friday, April 25 (in the afternoon)
• Event Dates: April 26 & 27
• Event Times: Saturday from 10am – 5pm, Sunday, from 10am – 4pm

 Before Applying, Please Make Sure You are Clear on the Following:

1. As a participant, you agree to provide a no-charge art-themed/ educational activity on both days of the two-day event and understand acceptance will be heavily based on the merit of our activity.
2. Heritage Booths must provide at least 1 staff member/ volunteer to be at the booth at all times to engage with visitors and facilitate your activity.
   
   • Participation during both days at the Festival is mandatory. If a participant abandons their booth during the Festival weekend, they may not be invited back.
   • Organizations often struggle to confirm enough volunteers to staff the event. Please confirm participation within your organization before applying. The Retired Art Teachers of Tallahassee (RATTs) have volunteers to help booth-sit to allow your team to take short breaks as needed.
   • If your organization cannot be there both days, you may be able to participate if you, or the Festival, can find another organization willing to occupy the tent on the other day.
   • No-shows and unapproved abandonment are harmful to the Festival and cost hundreds of dollars in rental equipment alone. To avoid that situation, the festival has implemented a refundable $100 deposit to help cover our costs should your organization fail to show.
     • You will receive a full refund after the Festival weekend if you follow our participation guidelines.
     • Applicants who request to withdraw before April 1st will be able to receive a full refund on their deposit. Applicants who withdraw after April 1st will be charged the $100 fee to help defray festival expenses incurred due to their withdrawal. 
   • The Festival will remain open during a rain event. We monitor the weather carefully with the assistance of the City of Tallahassee.  Should the weather become harzardous, Festival Staff will alert participants if the Festival needs to temporarily pause due to weather. Please be prepared for all types of Florida weather. 
3. Heritage Booths agree to promote the Festival; please ‘Like’ LeMoyne Chain of Parks Art Festival on Facebook. We recommend you create at least 4 posts on Facebook/ Instagram about participation in the Festival and tag us using @ChainofParks.
4. In fairness to all vendors at the Festival, your organization cannot sell any products or charge for any services during the festival weekend. You are allowed to provide information about and recruit volunteers and members for our organization.
5. Booths must be disassembled between 4- 6pm on Sunday, April 27. 

APPLICATION NOTES:

• You may continue to edit your application until the deadline, just make sure you save your work. 
• Please make sure to click "Submit" when you're done filling out the application or click "Save" if you're working still on it. You will get an automatic confirmation email from Eventeny once completed. Check your junk mail for messages from us via Eventeny. WHO TO CONTACT:
  • For Eventeny application errors/ questions: support@eventeny.com­­ 
  • For project questions: powell@lemoyne.org
  • Please review the details in the description before reaching out with questions