2025 Anacortes Arts Festival

2025 Food Vendor Hours
Thursday – July 31, 6pm-9pm set-up
Friday – August 1, from 10am-6pm
Saturday – August 2, from 10am-6pm
Sunday – August 3, from 10am-5pm

The number of food booths and trucks accepted to participate in the Festival will be determined by the Director and Food Vendor Committee.

Fill out this food vendor application if:

• You prepare or cook your food and sell from a licensed, motorized vehicle or mobile food unit
• You prepare or sell food from under a tent or canopy
• You cook your food on an outdoor grill or other portable cooking equipment, and then sell from under a tent or canopy

Applications are due by April 29, 2025

*Please note that acceptance into the Festival does not guarantee your placement in a particular location. Locations will be assigned after agreements and payments are received. Electrical needs may dictate your assigned location.

There will likely be changes to the footprint and map of the 2025 Festival. Some of the changes will affect our food vendors and placement will largely be based on electrical needs and traffic flow. Details of our mapping changes are still not final, and will be communicated after food vendor acceptance notification in May.

Fees for Food Vendors:

Food Booths and Food Trucks – Our fee structure is a commission based model. The fee to participate will be 10% commission of all sales due at the end of Festival weekend between 5-8pm, Sunday August 3. Commission payment (along with sales tracking) should be brought to the AAF office, 505 ‘O’ Avenue.

Once accepted, a $200 deposit plus electrical fees, are due to hold your space in the festival. The $200 deposit can be taken off of the total amount owed at the end of the event. There are no refunds on fees after June 26, 2025. We apologize in advance that we cannot make exceptions to this policy. All refunds will be minus credit card fees when applicable. *Non-profit organizations – contact the AAF office for discount rates 

Electricity:
Electrical hookups are available for food vendors at the following rates:
$75 for each 20 amp 110v circuit
$150 for each 30 amp 220v circuit
$225 for each 50 amp 220v circuit 

Your equipment must meet all required safety standards. The festival will locate 220/110v electrical boxes in strategic positions for use by food booths. The power boxes will be equipped with ground fault interrupter breakers, a personnel safety device, which will trip open on low levels of ground current due to faulty equipment. It is the vendor’s responsibility to provide connecting cords and properly grounded equipment, which meet the National Electrical Code for use at the festival. Food vendors requiring electrical hook up must utilize Anacortes Arts Festival distribution boxes (110-220v).

Electrical needs must be clearly reported on the application form to avoid power shortages. There will not be last minute revisions due to additional electrical requirements. Vendors must comply with Department of Labor and Industries requirements, which require yearly inspections for all concessions and booths. Any factory manufactured units that have a Washington State decal will not require a yearly inspection unless modifications have been made since manufacture. If you have further questions, please call the Department of Labor and Industries in Mount Vernon, 525 E. College Way. Ste H, Mt. Vernon, WA 98273-5500 or call (360)416-3000.

Permits and Insurance
Food booth vendors must obtain necessary food/food handling permits through the Skagit County Health Department, Court House Administration Bldg., Rm. 301, 700 S. Second Street. Mt. Vernon, WA 98273 or call (360)336-9380. This must be done two weeks prior to the festival to avoid additional fees. 

All vendors must have a Washington State U.B.I. (tax identification) number. You can obtain a temporary number for your operations at the festival by contacting the Department of Revenue at 800-647-7706, web site: https://dor.wa.gov/.

The Anacortes Arts Festival must also have proof of insurance from each organization. Each organization must have a minimum of $1,000,000.00 in insurance, which is subject to increase with thirty days notice. Please send a copy of your insurance certificate to staff@anacortesartsfestival.com after acceptance. 

Fire Regulations
The Anacortes Fire Department requires all booths and equipment to meet uniform fire code regulations for tent, canopy and temporary membrane structures. The code reads: “The sidewalls, drops and tops of all shall be made of fire retardant material or shall be made fire retardant in an approved manner.” All booths must be equipped with a fire extinguisher. Propane must be outside of canopy and secured. 

Changes to Fire Code Enforcement
Beginning in 2019, Fire Departments in Western Washington started enforcing a five-year-old Fire Code that impacts our festival food booth vendors.You may not cook anything that produces grease laden vapors larger than 5 microns, under a canopy, without a Type 1 Suppression Hood. Even if the canopy is fire retardant. There will be a minimum of 10′ separation between cooking equipment and any canopy, building structure or vehicle. 

*Kettle Corn vendors are exempt from the canopy cooking regulations.

All food vendors will be subject to inspection before service may begin. This inspection will take place on Friday morning prior to Festival opening. All questions regarding Fire Code Enforcement can be directed to Anacortes Assistant Fire Chief Jack Kennedy at 360-293-1925 or jackk@cityofanacortes.org. 

Focus on Booth Appearance and Cleanliness
1. All vendors must operate within the confines of the 4 walls of their booth. There must not be any cleaning pots or appliances outside the confines of your booth.

2. We strongly suggest that workers wear something uniform to represent their business: T-shirts, hats or aprons.

Housekeeping
The Festival will provide dumpsters and cardboard recycling containers. Timely garbage disposal is absolutely necessary. Cardboard boxes must be crushed and placed in the recyclable containers and garbage must be placed in the dumpsters. The small garbage cans are for the Festival customers and will be serviced by the Festival’s trash crew. Ice must be dumped into the drains.

The location of your food booth is determined by power needs, previous sales, and menu. Food trucks who supply their own quiet inverter generator will have more possibilities for placement.  The Festival attendance is about 80,000-100,000 over the course of the weekend. We feel that given the number of people who attend the festival, duplication of food items would not be a problem and would reduce long wait time in the food lines. We will however, do our best to spread out similar food offerings.

Fees:(plus any electric fees)

All food vendors will be charged a $200 deposit + 10% commission on all sales during the Festival.  Commission is due on Sunday, August 3 at the end of the event. Vendors may subtract the $200 deposit from their final payment.

*Refund deadline is June 26, 2025. 

*Food vendors who require more than 10' x 25' of space will be charged an additional fee. Cost will be on a case by case basis, depending on how much additional space is required. Please contact AAF office staff for more details.

This application is for entertainers wanting to perform at the 2025 Anacortes Arts Festival.

Festival Dates and Stage Hours:

Friday, August 1, 2025          11am - 8pm

Saturday, August 2, 2025      11am - 8pm   

Sunday, August 3, 2025        11am - 5pm

Our Festival offers FREE entertainment  to our guests on Friday, Saturday and Sunday. Each year’s lineup highlights local and regional talent representing a wide variety of musical styles. We regularly feature over 30 acts throughout Festival weekend.

Our two stages and locations: 

The Main Stage - located on 3rd Street next to the Hideout Bar. Featuring lively music extending into evening hours on Friday & Saturday. 

The Jazz Stage - located on10th Street next to the Reunion Wine Bar.  A variety of softer sounds including contemporary and traditional jazz, running until 8pm on Friday night. Programming provided by Manieri Foundation. If this is the stage you are interested in performing on, please contact the Manieri Foundation directly, at vmfejeran@gmail.com.  

Applications will be accepted through May 29, 2025. 

You will have an opportunity below to upload two MP4 song samples if you have them. If not, please provide a website link for our committee to hear your music. If you do not have a private website, you can send a link to an alternate site for us to hear a couple of sample songs. Applicants will be notified by June 19, 2025 if space is available.

All applications for the 2025 Anacortes Arts Festival are to be completed through Eventeny. For our Working Artists, we need you to fill out this application so that we can collect all of the necessary information for a successful event.   

Festival Hours 
Thursday, July 31           6:00pm – 9:00pm       Set-up
Friday, August 1               10:00am – 6:00pm      Festival
Saturday, August 2           10:00am – 6:00pm      Festival
Sunday, August 3             10:00am– 5:00pm       Festival

Demonstration

The Working Artists are expected to demonstrate and encourage audience interaction, demonstrating the process of your craft to Festival attendees during Festival Hours.

Fees & Commission
There are no Booth Fees for the Working Artists. There is a $300 stipend for the weekend, if you are not selling from your booth. If you intend to sell from your booth, our commission format is 10% of all sales, including pre-orders taken at the Festival. You can use daily tally sheet totals, or we will also allow the use of square and other point of sale systems for recording your sales totals. Commissions are due at the close of the Festival, August 3 between 5pm and 8pm.  

Load In and Out, Parking 
Artists must abide by loading and unloading procedures as prescribed and provided by AAF. Participants agree to park only on streets that are open to the public. Side streets that have 'No Parking' signage must be adhered to. Please park vehicles outside of all pedestrian fencing. Failure to comply with the rules and guidelines regarding parking and Load In may result in not being able to participate in future Festivals. 
 
Booth Assignment
Booth location assignments are made at the discretion of the Director and every effort is made to satisfy the artists' request. Location placement is often dependent on each groups electrical needs. There may be changes to the footprint and map of the 2025 Festival. 

Safety/Insurance

The AAF wants to provide a safe and secure environment.  The Working Artist will not include any audience participation that would be an insurance risk.  You agree to hold the Festival harmless for any damage caused by negligence on your part.  The Anacortes Arts Festival expects working artists to carry their own liability insurance policy. You do not need to send us a copy of your policy.  
 
AAF, its employees, volunteers, directors, security or insurance company are not financially liable for losses or damages of any kind. Working artists should make arrangements with their own insurance companies for proper coverage. AAF will not be held responsible for any theft or damage to artists work or other personal property. 

General Information:

Restrooms – Port-a-Potties can be found on side streets throughout the Festival and a unit intended for working artists and volunteers is located behind the Arts Festival Office. 

Canopies, Tables & Chairs – These items to be supplied by the working artisans or can be rented through Pacific Party Canopies at 360-707-2115.
 
Accommodations – Local hotels, motels and RV parks sell out early for Festival weekend. Please visit www.anacortes.org for more information on where to stay and plan ahead. 

Tax Reporting
Collection and reporting of Washington State Sales Tax are your responsibility. UBI (tax identification) is required by Washington State. If your business is located out of state, you can obtain a temporary tax ID number. For more information, call 800-647-7706. Web site: http://dor.wa.gov/. 
 
A temporary WA State tax ID number can be issued, but is only good for two shows within the state per year. If you intend to do more than two shows, you will need to apply for a standard WA State UBI number. 

Booth Appearance
Your booth must be designed to withstand wind and inclement weather. All booth spaces are to be covered by a canopy. Sorry, no pets are allowed. Please do not bring animals.  

Security
The Festival maintains good security; however, we are not responsible for loss or damage. We hire security to walk the Festival grounds on Thursday, Friday, and Saturday nights and early morning hours. Due to the Festival size and open public access, we recommend removing your product from your booth each evening.  

As we all know, crime can happen anywhere, even in a small town such as Anacortes. We ask that all working artists be vigilant with their product as well as money and personal effects. It is important that we do not set ourselves up for crimes of opportunity to take place. If you have concerns about someone in your area who looks out of place, please contact the office for assistance. If you have concerns about your physical safety or the safety of others, please call 911. 
 
If a working artist would like to hire their own private security, the Festival office has a list of recommended vendors we can provide. 

Inclement Weather
AAF is a "rain or shine" event. Working artists agree to be available during Festival hours, regardless of weather. In preparation for possible inclement weather, AAF suggests that all canopies are secured with a minimum of 40 pounds of weight on each corner. Although August typically has nice weather, being prepared for any type of condition is important in the Northwest.